Clerk II Assistant to Athletic Director

Farmington Public Schools; Farmington (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Assistant to the Athletic Director. This pivotal role involves providing administrative and logistical support for the athletic program, managing event coordination, and ensuring compliance with athletic policies. The ideal candidate will excel in communication, problem-solving, and multitasking within a dynamic environment. With a commitment to fostering strong relationships among staff, students, and the community, this position offers a unique opportunity to contribute to the success of student-athletes. Join a team that values collaboration and innovation in promoting a vibrant athletic culture.

Benefits

Health insurance

401a defined contribution plan

Paid sick time

Holiday time

Qualifications

• Candidate should have a high school diploma; Bachelor’s degree preferred.
• Proficient with basic technology and web-based applications.

Responsibilities

• Assist in organizing and managing athletic events including scheduling.
• Maintain accurate records and communicate effectively with staff and athletes.

Skills

Professional written and verbal communication skills

Problem solving skills

Critical thinking skills

Organizational skills

Time management skills

Ability to prioritize and manage multiple tasks

Cooperative working relationships

Education

High school diploma

Bachelor’s degree

Tools

Google Workspace

Athletic scheduling software/CIAC

Job description

Position Type:
Athletics/ School Activities/ Other School Related Employee

Date Posted:
4/22/2025

Location:
Farmington High School

Date Available:
08/11/2025

'); ' Closing Date:
Until filled

Candidate should have a high school diploma. Bachelor’s degree preferred.

Candidate should demonstrate professional written and verbal communication skills

Candidate should demonstrate problem solving and critical thinking skills

Candidate must have the ability to prioritize and manage multiple tasks in large volume

Candidate should possess organizational and time management skills including attention to detail

Candidate should be proficient with basic technology with the ability to work on Web based applications and Google Workspace. Familiarity with athletic scheduling software/CIAC is a plus.

Prior experience in sports administration or related fields is helpful

Candidate should demonstrate ability to maintain cooperative working relationships with office personnel, staff and, where required, parents and students.

Reports To:
Athletic Director

Supervisory Responsibilities:
None

Evaluation Rubric:
Office Personnel Staff

Event Management:
Assist in organizing and managing all aspects of athletic events, including scheduling, facility coordination, and event personnel.

Communication & Record Keeping:
Maintain accurate records of student-athletes, coaches, and athletic program information, as well as communicate effectively with staff, athletes, parents, and the community through a variety of platforms (social media, Arbiter Sports, Google, etc.)

Coaching Support:
Assist coaches with administrative tasks, roster management, and communication with athletes and parents.

Compliance & Eligibility:
Ensure compliance with relevant athletic policies and regulations, including student-athlete eligibility, coaching certification and sports participation requirements.

Administrative Support:
Perform various administrative tasks, such as managing paperwork, processing documents, and answering inquiries related to the athletic department.

• Other duties and responsibilities as assigned by the Athletic Director

Other duties and responsibilities as assigned by the Athletic Director

Financial Duties:
Assist with the handling of athletic department finances, including budgets, reimbursements, collection of student-athlete pay-to-participate, and purchasing

Farmington High School is seeking the Assistant to the Athletic Director (Clerk II)

This posititon is School Year,7 hours per day with an unpaid lunch. Additional days in mid August to prepare for the Fall Athletic Schedule.
Benefits include health insurance, 401a defined contribution plan, paid sick,and holiday time.

General Description:
As the Assistant to the High School Athletic Director, you will provide administrative and logistical support for the school's athletic program, assisting with scheduling, event management, communication, and ensuring compliance. This Clerk II position will answer inquiries related to the athletic department, assist with handling department finances, supervise and assist with the smooth operation of home athletic events including the hiring of officials and game-day staff.

Qualifications:

• Candidate should have a high school diploma. Bachelor’s degree preferred.

• Candidate should demonstrate professional written and verbal communication skills

• Candidate should demonstrate problem solving and critical thinking skills

• Candidate must have the ability to prioritize and manage multiple tasks in large volume

• Candidate should possess organizational and time management skills including attention to detail

• Candidate should be proficient with basic technology with the ability to work on Web based applications and Google Workspace. Familiarity with athletic scheduling software/CIAC is a plus.

• Prior experience in sports administration or related fields is helpful

• Candidate should demonstrate ability to maintain cooperative working relationships with office personnel, staff and, where required, parents and students.
  
  Reports To:
  Athletic Director
  
  Supervisory Responsibilities:
  None
  
  Evaluation Rubric:
  Office Personnel Staff

Salary: Clerk II per FPSEU contract Starting at $24.18- $28.26 per hour dependent upon experience

Work Schedule: School Year, 7 hours per day plus additional days in late August in preparation for Fall Athletic season

Duties and Responsibilities

• Event Management:
  Assist in organizing and managing all aspects of athletic events, including scheduling, facility coordination, and event personnel.

• Communication & Record Keeping:
  Maintain accurate records of student-athletes, coaches, and athletic program information, as well as communicate effectively with staff, athletes, parents, and the community through a variety of platforms (social media, Arbiter Sports, Google, etc.)

• Coaching Support:
  Assist coaches with administrative tasks, roster management, and communication with athletes and parents.

• Compliance & Eligibility:
  Ensure compliance with relevant athletic policies and regulations, including student-athlete eligibility, coaching certification and sports participation requirements.

• Administrative Support:
  Perform various administrative tasks, such as managing paperwork, processing documents, and answering inquiries related to the athletic department.

  • Other duties and responsibilities as assigned by the Athletic Director

• Financial Duties:
  Assist with the handling of athletic department finances, including budgets, reimbursements, collection of student-athlete pay-to-participate, and purchasing

The Farmington Board of Education will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, ancestry, disability, pregnancy, genetic information, or gender identity or expression, except in the case of a bona fide occupational qualification. Questions concerning Title VI or Title IX compliance should be directed to: Veronica Ruzek, 1 Monteith Drive, Farmington, CT 06032 860-673-8270. Questions concerning Section 504 compliance should be directed to: Dr.Wendy Shepard-Bannish, 1 Monteith Drive, Farmington, CT 06032 860-677-1791.