Clerk I/Circuit Criminal

Manatee County Clerk of the Circuit Court & Comptroller; West Bradenton (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Manatee County Clerk of the Circuit Court & Comptroller is seeking a full-time, non-supervisory Circuit Criminal Clerk I to manage court files for arrestable offenses in Manatee County. The role requires a high school diploma or GED, and at least one year of data maintenance experience, plus basic math and filing skills.

Job duties include creating and maintaining case records in the case management system, preparing dockets and notices for court, and handling subpoenas and related duties, with

Qualifications

• High School diploma or GED required.
• At least one year of recent, relevant data maintenance experience.
• Basic mathematical aptitude and alpha/numeric filing skills.
• Computer literacy including Microsoft Windows.
• Deputization may be required after qualification.

Responsibilities

• Initiate and maintain complete and accurate records using the case management system.
• Prepare cases/dockets for court within required deadlines using case management software.
• Prepare and issue notices, summons, subpoenas, writs, and/or warrants as required.
• Participates in division cross training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned division work.
• Regular and reliable attendance is an essential function of this job.

Skills

Attention to detail

Numerical aptitude

Education

High School diploma or GED

Tools

Microsoft Windows

Job description

The Criminal division of the Clerk's office manages court files of all arrestable offenses that occur in Manatee County. Felonies are under the jurisdiction of the Circuit Court. The Court Clerk I/Circuit Criminal position is a full-time, non-supervisory position reporting to the Supervisor of Criminal.

• High School diploma or GED
• One year of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment
• Basic mathematical aptitude, as well as alpha and numeric filing skills are required
• Computer literacy which includes, but is not limited to, proficiency in Microsoft Windows suite
• Once qualified, deputization may be required to perform the assigned functions

Along with the satisfactory performance of this job's essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk's Office.

Service to All

Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.

Integrity

I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk's policies.

Respect

I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.

Communication

I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.

Ownership

I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.

Teamwork

I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.

Development

I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk's office so I can be of the most service to our customers.

It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Provides excellent customer service to all in person, in email and over the phone; is approachable, helpful and personable; and answers questions knowledgeably and with patience

• Learns and gains proficiency with and adheres to statutes, rules, and requirements related to division
• Initiates and maintains a complete and accurate record, using the case management system and established division procedures; maintaining confidentiality of information learned or acquired as part of position
• Prepares cases/dockets for court, within required deadlines, using case management software
• Prepares and issues case-related notices, summons, subpoenas, writs, and/or warrants as required
• Participates in division cross training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned division work
• Regular and reliable attendance is an essential function of this job

ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS

The essential mental and physical functions listed below are required in order for an employee to be able to be able to perform the essential functions of this position.

• Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
• Sitting for prolonged periods of time
• Repetitive actions/motion of one or both hands
• Hearing ordinary conversation and office sounds
• Verbal communication in person and on the phone
• Written communication by hand and on PC