Clerk

Montgomery-Public-Schools; Silverhill (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Montgomery-Public-Schools is seeking a School Clerk to perform clerical duties and support school operations under the supervision of the Principal. The role emphasizes accurate data entry, filing, reporting, and professional communication with staff, students, parents, and the public.

The ideal candidate has a high school diploma, strong organizational skills, and the ability to work independently and calmly in emergencies, while maintaining confidentiality and reliability in daily

Qualifications

• High school diploma or equivalent required.
• Experience in a similar role preferred.
• Able to meet employment suitability criteria under Alabama laws.
• Knowledge of general office procedures and filing systems.
• Strong oral and written communication skills.
• Excellent interpersonal and collaboration abilities.
• Ability to work independently and manage time.
• Proficient with word processing, data entry, and office apps.
• Organize files and manage data efficiently.
• Remain calm and exercise good judgment in emergencies.
• Polite, tactful, and initiative-taking with students, parents, staff.
• Use technology to communicate, manage data, and produce reports.
• Physical stamina and ability to sit for long periods.
• Punctuality and regular attendance.
• Any alternatives as Board requires.

Responsibilities

• Demonstrates support for the school system's vision and priorities.
• Performs courteous, professional duties and represents the school.
• Types, data entry, files organization, reports, and correspondence.
• Assists with routine clerical tasks to support other staff.
• Communicates by email or electronic messaging as needed.
• Supervises office staff or volunteers as assigned.
• Works collaboratively as part of the team.
• Maintains high ethical standards.
• Shows initiative in responsibilities.
• Posts and files correspondence and reports as directed.
• Prompts calm response in emergencies.
• Assists with meetings, projects, visiting groups.
• Participates in training to improve skills.
• Ensures security and safety compliance.
• Maintains confidentiality.
• Performs duties courteously and professionally.
• Identifies problems and improvements.
• Reports problems or irregularities.
• Responds to inquiries and feedback timely.
• Maintains reports and records timely.
• Uses equipment properly and supervises others in care of tools and inventory.
• Serves on committees as required.
• Follows policies and regulations.
• Reports absences and takes leave per policies.
• Performs other duties as assigned.

Skills

Office procedures

Data entry

Communication

Time management

Record keeping

Interpersonal skills

Independent work

Technology use

Attention to detail

Calm under pressure

Professionalism

Problem-solving

Attendance

Adaptability

Education

High school diploma or equivalent

Experience in a comparable position

Job description

Job Title - School Clerk

Supervised by/Reports to: Principal

FLSA Status: Non-exempt

Job Goal:

To perform assigned clerical duties efficiently and effectively.

To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

Qualifications:

• 1. High school diploma or equivalent.
• 2. Successful work experience in a comparable position, preferred.
• 3. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• 4. Knowledge of general office procedures, electronic and manual filing and record keeping.
• 5. Demonstrated proficiency in oral and written communication skills.
• 6. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
• 7. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
• 8. Knowledge of the operation word processing and data entry software, and office computer applications.
• 9. Ability to organize files and data, prioritize tasks, and manage time efficiently.
• 10. Ability to remain calm and use good judgment in emergency situations.
• 11. Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.
• 12. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school information.
• 13. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
• 14. Ability to engage in prolonged sitting.
• 15. Ability to be punctual and in regular attendance.
• 16. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

• 1. Demonstrates support for the school system and its vision, goals and priorities.
• 2. Performs duties and represents the school in a courteous, positive and professional manner.
• 3. Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.
• 4. Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other administrators as needed.
• 5. Communicates by email or electronic messaging as needed.
• 6. Supervises office assistants and/or office volunteers as assigned.
• 7. Exhibits interpersonal and collaboration skills to work as an effective team member.
• 8. Models and maintains high ethical standards.
• 9. Demonstrates initiative in the performance of assigned responsibilities.
• 10. Posts/records and file correspondence and reports as directed.
• 11. Reacts quickly and calmly in an emergency situation on the telephone or at the front desk.
• 12. Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.
• 13. Participates in the training programs offered to increase skill and proficiency related to assignment.
• 14. Ensures adherence to security rules and safety standards.
• 15. Maintains appropriate confidentiality regarding school/workplace matters.
• 16. Performs duties in a courteous and professional manner.
• 17. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
• 18. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
• 19. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
• 20. Maintains and submits reports, records, and correspondence in a timely and accurate manner.
• 21. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
• 22. Serves on school system committees, tasks forces, and representative groups as required.
• 23. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
• 24. Reports absences and takes leave in accordance with Board policies and procedures.
• 25. Performs any other job-related duties as assigned by the principal and/or supervisor(s).

Terms of Employment: Ten or twelve month position in accordance with Board's salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.