Clerk

Montgomery-Public-Schools; Daphne (AL); On-site; USD 29,000 - 36,000; Full time

Job summary

Montgomery Public Schools in Daphne, Alabama is seeking a School Clerk to support student achievement and school operations. The role involves data entry, filing, reports, and assisting administrators, teachers, and staff with routine clerical tasks.

The ideal candidate will have a high school diploma, strong communication skills, proficiency in word processing, data entry, and ability to work independently with attention to detail. Applicants must meet Alabama suitability criteria.

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position preferred.
• Must meet Alabama suitability criteria for employment and/or certification.
• Knowledge of general office procedures, filing and record keeping.
• Proficient in oral and written communication.
• Strong interpersonal and collaborative skills.
• Ability to work independently and manage time effectively.
• Knowledge of word processing and data entry software.
• Ability to organize files and data with attention to detail.
• Ability to stay calm and exercise good judgment in emergencies.
• Professional and courteous interactions with students, parents, faculty, and public.
• Ability to communicate electronically and produce reports.

Responsibilities

• Types, data entry, file organization, and report preparation.
• Support school staff and administrators with routine clerical tasks.
• Communicate via email or electronic messaging as needed.
• Supervise office assistants or volunteers as assigned.
• Participate in training to improve skills.
• Maintain confidentiality and adhere to rules and policies.
• Prepare and submit required reports and correspondence.
• Assist with meetings, projects, groups, or visits as needed.
• Ensure security and safety standards are followed.

Skills

Oral and written communication

Interpersonal skills

Independent work

Data entry

Organization

Calm under pressure

Use of technology

Education

High school diploma or equivalent

Tools

Office software

Job description

Job Title – School Clerk

Supervised by/Reports to: Principal

FLSA Status: Non-exempt

Job Goal:

• To perform assigned clerical duties efficiently and effectively.
• To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

Qualifications:

1. High school diploma or equivalent.

2. Successful work experience in a comparable position, preferred.

3. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.

4. Knowledge of general office procedures, electronic and manual filing and record keeping.

5. Demonstrated proficiency in oral and written communication skills.

6. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups

7. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

8. Knowledge of the operation word processing and data entry software, and office computer applications.

9. Ability to organize files and data, prioritize tasks, and manage time efficiently.

10. Ability to remain calm and use good judgment in emergency situations.

11. Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

12. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school information.

13. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.

14. Ability to engage in prolonged sitting.

15. Ability to be punctual and in regular attendance.

16. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system and its vision, goals and priorities.

2. Performs duties and represents the school in a courteous, positive and professional manner.

3. Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.

4. Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other administrators as needed.

5. Communicates by email or electronic messaging as needed.

6. Supervises office assistants and/or office volunteers as assigned.

7. Exhibits interpersonal and collaboration skills to work as an effective team member.

8. Models and maintains high ethical standards.

9. Demonstrates initiative in the performance of assigned responsibilities.

10. Posts/records and file correspondence and reports as directed.

11. Reacts quickly and calmly in an emergency situation on the telephone or at the front desk.

12. Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.

13. Participates in the training programs offered to increase skill and proficiency related to assignment.

14. Ensures adherence to security rules and safety standards.

15. Maintains appropriate confidentiality regarding school/workplace matters.

16. Performs duties in a courteous and professional manner.

17. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.

18. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.

19. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.

20. Maintains and submits reports, records, and correspondence in a timely and accurate manner.

21. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.

22. Serves on school system committees, tasks forces, and representative groups as required.

23. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.

24. Reports absences and takes leave in accordance with Board policies and procedures.

25. Performs any other job-related duties as assigned by the principal and/or supervisor(s).

Terms of Employment: Ten or twelve month position in accordance with Board’s salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Baldwin County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.