Clerical Support in the Housing Litigation Division (HLD)

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Job summary

The NYC Department of Housing Preservation and Development is seeking a Clerical Support/Community Associate in the Manhattan Housing Litigation Division (HLD). You will assist staff attorneys, prepare pleadings, type memos and affidavits, and manage daily data entry in the Litigation Management System.

You will maintain the unit’s files and court calendars, coordinate filings and couriers, and handle inquiries from the public with accuracy and discretion.

Qualifications

• Proficient data entry with ability to learn the agency's Litigation Management System.
• Ability to work under pressure and respond quickly to inquiries from the public and colleagues.
• Strong attention to detail and organizational skills to manage files and calendars.
• Ability to organize and prioritize multiple tasks in a busy office.

Responsibilities

• Assist staff attorneys with conferences and settlements of cases.
• Prepare legal pleadings and other documents for litigation.
• Type legal briefs, memorandums, and affidavits of service.
• Perform daily data entry in the Litigation Management System and maintain records.
• Coordinate and file cases with court, and manage calendar and correspondences.

Skills

Data entry proficiency

Work well under pressure

Attention to detail

Task prioritization

Education

High school diploma or equivalent + 3 years experience

Job description

About The Agency

The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

About The Agency

The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

• We maintain building and resident safety and health
• We create opportunities for New Yorkers through housing affordability
• We engage New Yorkers to build and sustain neighborhood strength and diversity.

Your Team

The Office of Enforcement and Neighborhood Services (OENS) lead the agency’s effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health.

OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations.

The Office of Enforcement and Neighborhood Services is composed of six divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD).

Your Impact

Housing Litigation Division (HLD) initiates litigation against building owners in Housing Court to ensure compliance with housing standards contained in the New York City Housing Maintenance Code and New York State Multiple Dwelling Law. HLD seeks orders to correct violations, civil penalties, access warrants, 7A Administrators and appears in tenant-initiated proceedings.

Your Role

Your role will be a Clerical Support/Community Associate in the Manhattan Housing Litigation Division (HLD). You will be responsible for, but not limited to the following:

Your Responsibilities

• Assisting staff attorneys with conferences and settlements of cases.
• Preparing legal pleading and other necessary document for various types of litigation.
• Typing legal briefs, memorandums, affidavits of service and general correspondences.
• Assisting staff attorneys in preparation of legal pleadings and other necessary documents for various types of.
• Performing daily data entry functions in the Litigation Management System closing large volume of cases.
• Retrieving and reviewing heat and hot water violations, researching building ownership information
• and entering information into the Litigation Management System database.
• Maintaining the unit’s files and court calendars.
• Performing difficult and responsible administrative work some of which may be of complex nature.
• Coordinating and filing cases with the court to be indexed, copying and faxing documents as needed.
• Coordinating the transporting of files to and from court.
• Answering and screening telephone calls and forward them for appropriate action and requesting

and entering information into the Litigation Management System database.

office supplies as necessary,

Preferred Skills

• Knowledge of computer entry/ability to learn and use computer database.
• Ability to work under pressure and to respond to inquiries from the public and colleagues rapidly.
• Attention to detail and organization.
• Ability to organize and prioritize multiple tasks.

Authorization to work in the United States is required for this position. The NYC Department of Housing Preservation and Development does not provide sponsorship for international employees for visa applications, extensions, or status changes, including H-1B visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

COMMUNITY ASSOCIATE - 56057

Minimum Qualifications

Qualification Requirements

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.