CLERICAL SUPERVISOR IV - DOWNTOWN, OAHU

State of Hawaiʻi; Honolulu (HI); On-site; USD 53,000 - 67,000; Full time

Benefits offered by this job

Paid Holidays

Paid Vacation

Health Insurance

Retirement Plan

Job summary

State of Hawai\u2019i, Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division, is seeking a supervisory clerical lead. The role oversees multiple groups conducting journey and senior level clerical tasks and ensures adherence to office practices and procedural standards.

The position is a civil service role with responsibilities that include guiding subordinates, managing workflows, and performing related duties as assigned.

Qualifications

• Legal authorization to work in the United States.
• General clerical experience (4-1/2 years) with knowledge of office practices and procedures.
• Supervisory experience including planning, organizing, scheduling, directing, and evaluating others.
• Substitutions allowed as described in the minimum qualifications.

Responsibilities

• Supervises two or more groups of subordinates performing journey level clerical work or senior level clerical work.
• Provides overall responsibility for the work of the subordinate groups and related duties as assigned.

Job description

Recruitment Number 26-0280 This vacancy is with the

Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division.

Recruitment Information

Recruitment Number 26-0280 This vacancy is with the Department of Commerce & Consumer Affairs, Professional & Vocational Licensing Division.

Salary: $4,730 to $5,986 per month (SR-16, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

• Supervises, through one or more full or working subordinate supervisors, and has overall responsibility for, two or more groups of subordinates which perform journey level clerical work (comparable to Office Assistant III), or
• Serves as the immediate supervisor of, with overall responsibility for, the work of a group of subordinates which perform senior level clerical work (comparable to Office Assistant IV).

Performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical Experience

Four and one-half (4-1/2) years of responsible work experience which involved independently performing a variety of clerical tasks and demonstrated knowledge of and competence in carrying out office practices and procedures in clerical work systems and the operation of various kinds of office equipment and technologies. The experience must also have demonstrated knowledge of and competence in the use of English grammar, spelling, punctuation and arithmetic; and the ability to read and understand oral and written instructions, write simply and directly and compare words and numbers quickly and accurately.

Non-Qualifying Experience

Experience limited to the performance of simple and repetitious clerical work which primarily involved a short cycle of tasks and manual dexterity shall not be considered qualifying, Examples of such non-qualifying work include, but are not limited to, tasks such as wrapping and unwrapping articles; opening envelopes, folders and similar containers; affixing tags and labels; rearranging or tidying up office desks and equipment; and delivering, distributing, or collecting correspondence or parcels.

Supervisory Experience

Supervisory work experience which included: planning, organizing, scheduling, and directing the work of others; assigning and reviewing their work; advising them on difficult work problems; training and developing subordinates; and evaluating their work performance.

Substitutions Allowed

Relevant substitutions as described in the Minimum Qualification Requirements may apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

Your Job Benefits With The State Of Hawai'i

Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.

Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.

Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.

Group Life Insurance

The State provides a free life insurance policy for employees.

Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of aged may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.

Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.

Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security

As an employer, the State also contributes to an employee's social security account.

Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.

Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.

Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

The State of Hawaii is an Equal Opportunity Employer