Clerical Para Educator (LWEC)

Alabama State Department of Education; Tuscaloosa (AL); On-site; USD 17,000 - 22,000; Full time

Job summary

Alabama State Department of Education is seeking a Clerical Paraeducator to provide essential clerical support within a Tuscaloosa school. The role emphasizes accurate data entry, filing, reporting, and assisting faculty and staff in daily operations.

Candidates should have a high school diploma, strong communication skills, and the ability to work independently while meeting deadlines in a nine-month employment cycle. Confidentiality and readiness for frontline school duties are important.

Qualifications

• High school diploma or equivalent.
• Successful work experience in a comparable position, preferred.
• Ability to meet suitability criteria for employment under Alabama Child Protection Act.
• Knowledge of general office procedures, record keeping, and data entry.
• Proficiency in oral and written communication.
• Effective interpersonal and collaboration skills with a wide variety of people.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities

• Perform clerical duties efficiently and effectively.
• Assist faculty, staff, and school personnel to support student achievement and operations.
• Type, file, organize, and retrieve reports and correspondence.
• Support office tasks for secretary, bookkeeper, receptionist, principal, or others as needed.
• Communicate by email or electronic messaging as needed.
• Supervise office assistants or volunteers as assigned.
• Maintain confidentiality and adhere to security and safety standards.

Skills

General office procedures

Oral and written communication

Interpersonal skills

Data entry

Time management

Education

High school diploma or equivalent

Tools

Word processing software

Data entry software

Office software applications

Job description

Clerical Paraeducator

Supervised by/Reports to:Principal

Supervises:None

FLSA Status:Non-Exempt

Board Approved:Under Revision

Job Goals:

• To perform assigned clerical duties efficiently and effectively.
• To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations.

Qualifications:

1. High school diploma or equivalent.
2. Successful work experience in a comparable position, preferred.
3. Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
4. Knowledge of general office procedures, electronic and manual filing and record keeping.
5. Demonstrated proficiency in oral and written communication skills.
6. Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups
7. Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
8. Knowledge of the operation of word processing and data entry software, and office computer applications.
9. Ability to organize files and data, prioritize tasks, and manage time efficiently.
10. Ability to remain calm and use good judgment in emergency situations.
11. Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.
12. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school information.
13. Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
14. Ability to engage in prolonged sitting.
15. Ability to be punctual and in regular attendance.
16. Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions:

1. Demonstrates support for the school system and its vision, goals, and priorities.
2. Performs duties and represents the school in a courteous, positive, and professional manner.
3. Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed.
4. Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other administrators as needed.
5. Communicates by email or electronic messaging as needed.
6. Supervises office assistants and/or office volunteers as assigned.
7. Exhibits interpersonal and collaboration skills to work as an effective team member.
8. Models and maintains high ethical standards.
9. Demonstrates initiative in the performance of assigned responsibilities.
10. Posts/records and file correspondence and reports as directed.
11. Reacts quickly and calmly in an emergency situation on the telephone or at the front desk.
12. Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences.
13. Participates in the training programs offered to increase skill and proficiency related to assignment.
14. Ensures adherence to security rules and safety standards.
15. Maintains appropriate confidentiality regarding school/workplace matters.
16. Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
17. Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
18. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
19. Maintains and submits reports, records, and correspondence in a timely and accurate manner.
20. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory.
21. Serves on school system committees, tasks forces, and representative groups as required.
22. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations.
23. Reports absences and takes leave in accordance with Board policies and procedures.
24. Performs any other job-related duties as assigned by the Principal.

Terms of Employment: Nine-month position in accordance with the Board approved salary schedule.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Tuscaloosa County Board of Education policy on evaluation of classified personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.