Clerical Assistant 2

Commonwealth-of-Pennsylvania; Spring City (Chester County); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to support the Department of Military and Veterans Affairs' southeastern Veterans Center. You will coordinate medical appointments, maintain records, and work with nurses, transportation staff, and providers to ensure timely care for residents.

Key responsibilities include scheduling visits, coordinating care, updating logs, arranging transportation, managing referrals, and communicating results.

Qualifications

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration).
• Graduation from high school; or an equivalent combination of experience and training.

Responsibilities

• Appointment Scheduling: Arrange medical, dental, optometry, and specialty visits and maintain accurate logs.
• Care Coordination: Work with nurses, hospitals, and providers to obtain forms, signatures, and approvals.
• Record Maintenance: Update appointment books and track outside services for all residents.
• Transportation Planning: Coordinate escort aides, ambulance services, and other transportation needs.
• Insurance Support: Manage referral requests and coordinate insurance information with staff.
• Communication Duties: Notify staff of instructions, distribute test results, and assist with switchboard coverage.

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

The Clerical Assistant 2 position with the Department of Military and Veterans Affairs offers a chance to support the southeastern Veterans Center and its dedicated nursing team. This role allows you to help residents receive timely medical care by coordinating important appointments. You will work with staff, hospitals, and providers to keep schedules organized and up to date. It is a meaningful opportunity to assist those who have served the nation.

This position supports the scheduling and coordination of medical appointments for Personal Care and Nursing Home residents. The work ensures clear communication, organized records, and smooth coordination with nurses, transportation staff, and outside providers. As a Clerical Assistant 2, you will perform the following duties:

• Appointment Scheduling: Arrange medical, dental, optometry, and specialty visits and maintain accurate logs
• Care Coordination: Work with nurses, hospitals, and providers to obtain forms, signatures, and approvals
• Record Maintenance: Update appointment books and track outside services for all residents
• Transportation Planning: Coordinate escort aides, ambulance services, and other transportation needs
• Insurance Support: Manage referral requests and coordinate insurance information with staff
• Communication Duties: Notify staff of instructions, distribute test results, and assist with switchboard coverage

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30am to 4:30pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience performing clerical duties.
• Previous experience working in Microsoft Excel.
• Previous experience working in a long-term care or large healthcare facility.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.