Clerical Assistant

Providence Swedish; Seattle (WA); On-site; USD 36,000 - 50,000; Full time

Job summary

Providence Swedish is seeking an on-site Mail Center Clerk to open, review, and scan mail, prioritize documents, and index them for patient accounts in Epic. You will prepare outgoing mail and maintain strict confidentiality while supporting SHS audits requests.

Ideal candidates have 1 year in a large-volume mail center and experience with Epic EMR and Microsoft Office. This role is full-time, on-site, and located in Seattle.

Qualifications

• 1 year of experience in a large-volume mail center.
• Experience with Epic EMR.
• Experience with Microsoft Office suite.

Responsibilities

• Open, review and scan mail and incoming documents, prioritizing and indexing them.
• Identify source and type of document and assign to the correct patient account in Epic using the correct statuses.
• Prepare outgoing mail for pick-up and ensure confidentiality; assist with SHS audits requests and documentation.

Skills

Mail center experience

Tools

Epic EMR

Microsoft Office

Job description

This is an onsite role. The primary responsibilities of this position will include, but are not limited to, opening, reviewing and scanning mail; accurate sorting, identifying, prioritizing, and indexing all incoming documents and correspondence, preparation of outgoing mail for pick-up. Scanning will include identifying the source and type of document, and appropriately assigning these documents to the correct patient account in Epic using the correct statuses. The position will have access to confidential information regarding patient health and financial status, as well as SHS audits requests and documentation.

Description

This is an onsite role. The primary responsibilities of this position will include, but are not limited to, opening, reviewing and scanning mail; accurate sorting, identifying, prioritizing, and indexing all incoming documents and correspondence, preparation of outgoing mail for pick-up. Scanning will include identifying the source and type of document, and appropriately assigning these documents to the correct patient account in Epic using the correct statuses. The position will have access to confidential information regarding patient health and financial status, as well as SHS audits requests and documentation.

Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Shared Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications

• 1 year of experience in a large-volume mail center

Preferred Qualifications

• 1 year of experience with Epic electronic medical record system
• 1 year of experience with Microsoft Office suite

Why Join Providence Swedish?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About The Team

Providence Swedish is the largest not-for-profit health care system in the greater Puget Sound area. It is comprised of eight hospital campuses (Ballard, Edmonds, Everett, Centralia, Cherry Hill (Seattle), First Hill (Seattle), Issaquah and Olympia); emergency rooms and specialty centers in Redmond (East King County) and the Mill Creek area in Everett; and Providence Swedish Medical Group, a network of 190+ primary care and specialty care locations throughout the Puget Sound. Whether through physician clinics, education, research and innovation or other outreach, we’re dedicated to improving the wellbeing of rural and urban communities by expanding access to quality health care for all.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern.

Requsition ID: 455640

Company: Swedish Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 3900 SS HEALTH PLAN SVCS

Address: WA Seattle 1730 Minor Ave

Work Location: Swedish Metropolitan Park East-Seattle

Workplace Type: On-site

Pay Range: $26.40 - $36.26

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.