Clerical Aide (21 hrs./wk., 180 days)

Washoe County School District; Reno (NV); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Sick leave

Holiday pay

PERS

Job summary

Washoe County School District is seeking a Senior Clerical Aide to perform moderately difficult clerical work under general supervision. The role includes answering phones, greeting visitors, processing enrollment and records, and maintaining filing systems.

Responsibilities also cover typing routine correspondence, assisting with attendance and master records, and supporting data entry in systems like Infinite Campus; bilingual duties may be required, with training provided.

Qualifications

• Equivalent to a high school diploma; two years clerical experience preferred.
• Proficient in standard office software and filing practices.
• Ability to maintain confidentiality and handle inquiries professionally.

Responsibilities

• Answer telephones, greet visitors, screen inquiries and direct to the appropriate person.
• Type routine correspondence and maintain filing systems and records.
• Assist with attendance, enrollment records, and related data entry tasks.
• Support in reporting and data verification using school information systems.

Skills

Receptionist duties

Typing

Record maintenance

Customer service

Bilingual duties

Education

High school diploma

Two years clerical experience

Job description

Summary Description

Under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.

SENIOR CLERICAL AIDE

Summary Description

Under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.

Exemplary Duties/Responsibilities

• Acts as receptionist in answering telephones greeting visitors; answers questions concerning school or district procedures or directs the public to the appropriate individual; screens visitors to the school or office; sorts and distributes mail; arranges appointments; enrolls and withdraws students from school, i.e., requesting and sending appropriate records; prepares and distributes or maintains all related entry and exit forms; maintains records of departmental personnel, their locations and telephone numbers and records and relays messages for busy or unattended extensions.
• Types routine correspondence, reports, forms and notices from rough or plain copy, or manual dictation, or from own composition; proofreads; prepares and assembles materials of a varied nature; organizes and maintains filing systems and records; performs simple research in applying background information or files to assist in answering inquiries.
• May assist in the preparation of a variety of federal, state and district reports requiring the assimilation of information and statistical data; performs student attendance office duties, such as admitting tardy students, compiling daily attendance sheets, and referring or contacting homes of the absent students; posts a variety of information to permanent records, including attendance and grades.
• In addition to the above, incumbents may be assigned to perform duties relating to Infinite Campus data clean-up as required, based upon IT and/or NDE reports for each school site; Infinite Campus input to ensure that all fields are completed for enrolled students; request of records support for materials to be provided to parents/families of enrolled students; ensure that the primary home language is correctly entered in Infinite Campus; possible data element verification connected to Pulliam implementation; provide support for the Count Day Dry Run; provide support to ensure that Count Day reports are submitted on time and accurately; provide support for various mandatory state reports; balance school reports that are required monthly; and provide support to generate the Master Register of the school.
• In addition to the above, those incumbents assigned by the District to perform formal bilingual duties, may perform the following: Performs various verbal translations, and may perform basic written translations, as needed; answering the telephone and taking messages; acting as a point of contact for parents, students, and community representatives; greeting students, staff, and parents and providing necessary assistance; assisting in attendance responsibilities; assisting in interpreting responsibilities relative to student discipline issues, parent conferences, Individual Education Plan meetings for students, Open Houses, and Parent Meetings; policy and procedure communications to parents and students; assisting administration and staff in problem solving, as needed; and functioning as an interpreter for parents when dealing with issues of concerns by parents.

EMPLOYMENT STANDARDS

Education/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

• Equivalent to a high school diploma;
• Two (2) years of progressively responsible clerical experience,

Knowledge of: Grammar, spelling, vocabulary and simple mathematical computations; modern office practices, procedures and equipment; familiarity with computers.

Skill at: Using good judgment in applying established guidelines to solve work problems; working independently in completing assigned tasks and in maintaining the standard correspondence, files and reports of the office; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out written and oral instructions; efficiently operating typewriters and standard office machines.

Licenses/Certificates: Incumbents assigned by the district to perform formal bilingual duties at the high school level must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. Incumbents selected must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. In order to be hired, applicants who are successful in the interview process, must participate and successfully pass an exam to determine competency. The exam will be coordinated and paid for by WCSD, and administered by TMCC.

Special Considerations: If incumbents are assigned bilingual responsibilities, they may be required to work a flexible schedule, which may include evening hours.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual\'s actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s) Allen Elementary School

Internal Job Number 2026-27-E264152

Salary

Clerical Aide - Grade 17

Sch A: $15.44 (entry step)

Sch B: $18.56 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.

Range/Grade 17

Additional Job Information

Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;

• No waiting period on Medical, Dental, Vision and Life Insurance. Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
• Sick Leave, Holiday Pay and Vacation Pay
• Public Employees Retirement System (PERS). Contribution options will be explained in detail during the New Employee Orientation.
• Salary Increases
• Longevity Bonuses
• Guidance Resources
• And More - Visit our Benefits page for more information.
• Temporary employees working less than 6 months do not receive benefits.

New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change. Your job offer is conditional until a report is returned from the FBI and Nevada Department of Public Safety that meets the standards of WCSD for employment purposes.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at [phone].