Claims Specialist

Rogers Memorial Hospital, Inc.; Town of Oconomowoc (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Life/disability insurance

Tuition reimbursement

Employee assistance program (EAP)

Job summary

Rogers Memorial Hospital, Inc. is seeking a Claims Specialist to follow up with commercial and governmental payers to resolve billing issues and secure timely reimbursement.

The role requires examining denied/underpaid claims, communicating with payers, and applying corrective actions. You will contribute to ongoing quality improvement, ensure HIPAA compliance, and support the business office with data analysis and documentation using Word, Excel, Outlook, Teams, OneNote and Oracle Health

Qualifications

• High school diploma or equivalent required.
• Minimum of one year of relevant experience in mental health or medical insurance billing and/or collections preferred.
• Demonstrated knowledge of third-party payer guidelines, reimbursement, follow-up, and collections.

Responsibilities

• Examines denied and underpaid claims to determine reasons for discrepancies.
• Communicates with payers to follow up on outstanding claims and achieve timely reimbursement.
• Works with management to identify and address root causes of denials and improve AR.
• Ensures HIPAA compliance when handling patient information.
• Participates in quality improvement efforts and communicates trends to management.

Skills

Effective communication

Leadership

Organizational skills

Problem solving

Data analysis

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Teams

OneNote

Oracle Health Patient Accounting

Job description

Summary:The Claims Specialist is responsible for following up directly with commercial and governmental payers to resolve billing issues and secure appropriate reimbursement in a timely manner. This individual identifies and analyzes denials and payment variances and enacts corrective measures as needed to effectively communicate and resolve payer errors.Job Duties & Responsibilities:Examines denied and underpaid claims to determine reasons for discrepanciesCommunicates directly with payers to follow up on outstanding claims, resolve payment variances, and achieve timely reimbursementWorks with management to identify, trend, and address root causes of denials; helps pinpoint strategies for reducing A/RMaintains a thorough understanding of federal and state regulations, as well as specific payer requirements and explanations of benefits, to identify and report billing compliance issues and payer discrepanciesEffectively handles all communications, including telephone and email, from payers and departments with the business officeParticipates in continuous quality improvement efforts on an ongoing basis, establishing goals with supervisors and tracking progressDemonstrates initiative and resourcefulness by making recommendations and communicating trends and issues to managementUnderstand and maintains compliance with HIPAA guidelines when handling patient informationPerforms other duties as assignedPromote a team atmosphere by treating individuals with respect and honesty and by using direct communication and active listening skills.Be open to change and actively support change.Be open to others’ ideas and points of view.Evaluate employees objectively and provide employees with periodic feedback.Promote department goals as well as the mission of the hospital.Communicate goals to fellow staff members.Maintain department policies and procedures.Include requirements and guidelines from external agencies (i.e., Joint Commission, State of Wisconsin).Maintain and/or communicate to appropriate party function backlog at a set time.Educate new staff regarding regulations or requirements of those functions that relate to their areas or departments, as directed.Demonstrate acceptance and training of student interns in the department, as directed.Participate in hospital committees, performance improvement team meetings, and team projects, as directed.Demonstrate punctuality and preparedness.Demonstrate effective communication skills.Demonstrate good organizational skills.Contribute in a positive, solution-focused manner.Conduct self in a professional manner.Demonstrate organizational skills that promote timely response to all inquiries and to task completion.Communicate with all individuals in a positive and professional manner.Attempt to resolve individual issues with peers in a positive, calm manner, with a focus on solution.Communicate concerns and provide solutions for same.Project a professional image by wearing appropriate, professional attire.Ability to influence departments within Rogers and provide technical guidance.Additional Job Description:Physical/Mental Demands:This role primarily involves sedentary work, requiring the employee to sit for extended periods. Occasional walking, standing, or reaching may be necessary to retrieve materials or operate office equipment. Lifting is moderate; must be capable of lifting a minimum of twenty (20) pounds. Reaching, handling, grasping and manual dexterity are necessary to operate various equipment.Verbal and hearing ability are required to interact with staff, consultants, patients and family members of patients. Numerical ability is required to maintain records and operate a computer.Tact is required to interact effectively with employees and professional staff. Logical thinking and discretion required to make decisions in initiating and implementing policies and procedures and standards.Must be able to read and communicate through written, verbal and auditory skills and abilities.Must be physically/mentally able to perform job duties as verified by a physical exam by a licensed physician, per post-employment physical.Education/Training Requirements:High school diploma or equivalent requiredMinimum of one year of relevant experience in mental health or medical insurance billing and/or collections requiredDemonstrated knowledge of and experience with third-party payer guidelines, reimbursement, follow-up, and collectionsDemonstrated knowledge of claims review and analysis; ICD-10, CPT, and HCPCS coding; and medical terminologyEffective communication, leadership, organizational, and problem-solving skillsAbility to manage multiple tasks and projects simultaneouslyAbility to analyze data, identify improvement, and implement changeStrong interpersonal and customer service skillsProficiency with Microsoft Word, Excel, Outlook, Teams, OneNote and Oracle Health Patient Accounting systems.Ability to work quickly and effectively in a fast-paced detail-oriented environment while adhering to deadlines.With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:Health, dental, and vision insurance coverage for you and your family401(k) retirement planEmployee share programLife/disability insuranceFlex spending accountsTuition reimbursementHealth and wellness programEmployee assistance program (EAP)Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)