Claim Assistant

IFG Companies; Chapel Hill (NC); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Flexible spending account

Short-term disability

Long-term disability

Life insurance

Paid parental leave

Vacation

Paid time off

Job summary

IFG Companies’ Claims Assistant role supports the claims team with data entry, document management, and customer service. The hybrid position involves assisting with mail routing, file requests, and updates to policyholders while collaborating with underwriters and adjusters.

Responsibilities include processing mail, maintaining the claims system, and supporting special projects. A bachelor’s in insurance or related field is required, with prior admin experience preferred and bilingual

Qualifications

• Bachelor's degree in insurance or related field required.
• Experience supporting a team administratively in an office setting.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Receiving and processing electronic letters.
• Reviewing and handling mail by claim number and adjuster, routing and logging.
• Answering calls and routine inquiries from agents, policyholders, and claimants.
• Maintaining claims system vendors, including payments and data entry.
• Assisting with policy and underwriting file requests.
• Communicating with underwriting on claim status as needed.
• Requesting files from archives and third-party vendors.
• Training in new loss set up processes.
• Gathering information and maintaining spreadsheets for special projects.
• Providing backup to other claim administrative staff and associates.

Skills

Analytical skills

Excel

Word

Internal claims system

Multitasking

Detail oriented

Communication skills

Independent worker

Education

Bachelor's degree in insurance or related field

Tools

Internal claims system

Job description

The Claim Assistant ("CA") plays an important role in ensuring claims are handled in a timely and efficient manner, and policyholders are treated fairly and appropriately. The role of a CA is to assist in the claims process, which can include tasks such as data entry, document management, and customer service. This individual is responsible for providing support to and for claims department team members and managers. The CA may also be responsible for answering customer inquiries, maintaining records and databases, and providing updates on the status of claims.

POSITION RESPONSIBILITIES INCLUDING

• Receiving and processing electronic letters.
• Reviewing and handling of incoming and outgoing mail by identifying claim number and adjuster, routing and logging mail via internal claims system.
• Answering phone calls and responding to routine inquiries, including handling retail agent,wholesale broker,policyholder or claimant calls on pending matters and providing updates and assistance as needed.
• Maintaining the claims system vendors; including vendor payments, obtaining W-9 forms, data entry of claim information within established production and quality standards.
• Assisting with requesting policies and underwriting files.
• Communicating with underwriting regarding claim status, as needed.
• Requesting files from archives (3rd party off site vendor) as needed.
• Training in the new loss set up process by Claim Associate.
• Assisting with gathering information and maintaining spreadsheets for special projects.
• Providing backup and supporting other claim administrative staff and claim associates.
• Other duties, as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Exhibit analytical skills.
• Proficiency with Microsoft Excel, Word, and ability to learn internal claim system.
• The ability to multitask, be accurate, and be detail oriented.
• The ability to prioritize tasks, manage work, and work well under pressure while meeting deadlines.
• The ability to work well independently and with other team members.
• Excellent verbal and written communication skills.

EDUCATION, EXPERIENCE AND CERTIFICATIONS

• Required: A bachelor's degree from an accredited U.S. college/university, with a major or coursework in insurance or related fields.
• Required: Experience with office setting supporting a team administratively.
• Preferred: U.S. Casualty insurance industry experience.
• A plus: Bilingual in English and Spanish.

PHYSICAL DEMANDS

• Position is hybrid and requires the ability and the willingness to work in an IFG Companies office at least three (3) days per week if residing within a one-hour commuting distance.
• Physical demands are considered those of a climate-controlled office environment with minimal physical exertion.
• Position requires prolonged sitting, extensive utilization of computers and interactions with others in person and via phone.
• Position requires the ability and the willingness to travel when required to meet business needs.

SALARY AND BENEFITS

The salary range for this position is $50,000 to $52,000. Additionally, the position may be eligible to earn incentive compensation.

IFG Companies offers competitive compensation and benefits, currently including medical, dental, vision, 401(k), flexible spending, short-term and long-term disability insurance, life insurance, paid parental leave, vacation and other paid time off.

WHY IFG COMPANIES

Founded in 1985, IFG Companies is one of the oldest privately held insurance groups in the United States. It combines a specialty-carrier focus with long-term stability and thinking, while promoting a culture of underwriting rigor, collaboration, strategic thinking, superior technology and strong producer partnerships.

EQUAL OPPORTUNITY

IFG Companies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other protected characteristic under applicable law.