Civil Process Specialist I

City of Santa Fe Springs; Fort Lauderdale (FL); On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Care Insurance

Line of Duty benefits

Retirement plan

Job summary

Broward Sheriff's Office in Fort Lauderdale, FL, is seeking an entry-level Civil Process Clerk to support the service of legal documents in the Civil Division. You will perform routine administrative tasks, manage records, and assist deputies with the preparation and distribution of documents.

The role requires a high school diploma, six months of admin experience, and a valid Florida driver's license. The work is performed in an office setting with opportunities for cross-training across Civil

Qualifications

• Current BSO employee who completed probation.
• High school diploma or equivalent.
• Six months experience in administrative support or related training.
• Valid Florida driver's license throughout employment.
• Equivalent combination of training and experience considered.

Responsibilities

• Receive, process, prepare and record non-enforceable legal documents for service of process.
• Assist in preparation and distribution of enforceable documents for service of process.
• Enter and access information in the Civil Process database and generate service sheets.
• Perform general administrative duties: mail, data entry, filing, copying, logs and receipts.
• Research, compile, and prepare Civil Division files and documents.
• Assign legal documents to Civil Division personnel for service.
• Respond to inquiries about service of process; provide information and directions.
• Act as liaison with other agencies and legal entities involved in service of process.
• Maintain security and confidentiality of civil process data per policy.

Skills

Administrative support

Record keeping

Communication skills

Attention to detail

Education

High school diploma or equivalent

Evaluation of foreign high school diploma may be required

Tools

Civil Process database

Job description

Minimum Requirements

• 1. Must be a current BSO employee who has successfully completed their probationary period.
• High school diploma or equivalent. An evaluation of foreign high school diploma may be required.
• Six months previous experience in administrative support work and/or training demonstrating ability to maintain accurate and complete records or documentation.
• Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.
• An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.

Nature of Work

Under administrative direction, the purpose of the position is to perform entry-level clerical assistance relating to the service of legal documents within the Civil Division of the Broward County Sheriff's Office. Employees in this classification perform routine administrative support work in the preparation, review, correction, recording and distribution of legal documents and receipt as assigned. Incumbents function with considerable independence in routine tasks, referring non-routine or complex concerns to an administrative superior. Incumbents accomplish unit functions through rotating assigned work areas, and participate in cross training to ensure satisfactory performance in all Civil Process functions. Essential functions as outlined herein are not necessarily performed by all incumbents, but, rather, are accomplished by the unit as a whole. Performs related work as directed.

Essential Functions/Physical Requirements

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Receives, processes, prepares and records primarily non-enforceable legal documents for service of process.
• Under direction, assists in the preparation and distribution of enforceable legal documents for service of process.
• Enters and accesses information in the Civil Process database, including entering data to generate a service sheet to return information after the service sheets have been completed by the deputies.
• Performs various administrative duties in supporting unit functions, i.e., opening and distributing mail, data entry, stamping traffic transactions, filing documentation, copying, maintaining logs and receipts, and compiling service packets.
• Researches, compiles, and prepares files and documents within the Civil Division.
• Assigns legal documents to appropriate Civil Division personnel for service.
• Responds to routine in person and telephone inquiries concerning service of process of legal documents; provides resolution, information and direction accordingly.
• Acts as liaison with other agency departments, law enforcement agencies, judicial entities, attorneys, judges, governmental agencies and other entities involved in the service of process.
• Maintains security, integrity, and confidentiality of civil process data according to prescribed unit policy, procedures, and applicable regulatory standards.
• Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Recruitment Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case‑by‑case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

Benefits

• Medical Insurance: Various plans including Open Access options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered
• Domestic Partner coverage: Medical, dental and vision coverage is offered
• Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available
• Dental Insurance: Three plans (DMO, PPO and Indemnity) are available on a pre-tax basis
• Line of Duty benefits
• Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election).
• Voluntary Long and Short-Term Disability
• Voluntary Long Term Care Insurance
• Voluntary Critical Illness Insurance
• Retirement plan under the Florida Retirement System
• Deferred Compensation Programs available (Employee contribution)
• Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days
• Sick leave pool and donated leave program
• 24-hour fitness center
• Employee Assistance Program, on-site and through medical insurance
• Wellness programs including health screenings for blood pressure, cholesterol, etc.
• Florida Prepaid College Program payroll deduction program
• On-site insurance representatives for medical, dental and vision programs
• Voluntary Legal aid discount program
• Flu and Hepatitis B vaccines at no charge

Drug-free Workplace Program

The Broward Sheriff’s Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well‑being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug‑free work environment. BSO is dedicated to programs that enhance the well‑being and health of its employees and the public’s safety.

For Information On The Drug-Free Awareness Program

SPM3.19 Drug-Free Awareness Program.pdf

https://www.flsenate.gov/laws/statutes/2011/440.102