Civil Clerk

Klamath County; Klamath Falls (OR); On-site; USD 29,000 - 36,000; Full time

Job summary

Klamath County in Oregon is seeking a Civil Clerk to manage non-emergency calls for the Sheriff's Office and greet visitors at the reception counter, performing essential civil division clerical duties.

The position is full-time, hourly pay between $20.77 and $26.29, with benefits and opportunities for certification such as LEDS and Notary.

Qualifications

• High school diploma or GED required.
• Two years’ general office experience; 50 WPM typing; multi-line phone experience desirable.
• Criminal Justice experience and knowledge of state civil process laws desirable.
• Valid Driver's License required.
• Ability to be certified as LEDS operator.
• Ability to obtain Notary.

Responsibilities

• Direct all Sheriff's Office non-emergency incoming calls and coordinate citizen contact.
• Greet and assist visitors at the reception counter and direct inquiries as needed.
• Perform clerical duties in the Civil Division of the Sheriff’s Office.
• Maintain records and assist with civil processes according to policy.

Skills

Typing 50 WPM

Phone handling

LEDS operator

Criminal Justice knowledge

Driver's License

Notary (certification)

Education

High school diploma or GED

Tools

Word processing

Internet software

Job description

Job Title: Civil Clerk

Type: Full-Time
Salary: $20.77 - $26.29 per hour, depending on experience

General Position Summary

Responsible for directing all Sheriff's Office non-emergency incoming phone calls and contact from citizens at the reception counter and performs clerical duties in the Civil Division of the Sheriff’s Office.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Certification, & Experience

• High school or GED certificate
• Two years’ experience in general office work; typing speed of 50 WPM, extensive experience answering multi-line phones desirable.
• Criminal Justice experience and knowledge of State laws governing civil processes and procedures desirable.
• Valid Driver's License
• Ability to be certified as LEDS operator.
• Ability to obtain Notary
• Knowledge, Skills & Abilities
  • Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Mathematical Skills - Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
  • Reasoning Ability - Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Computer Skills - To perform this job successfully, an individual should have knowledge of Internet software and Word Processing software.

Physical Requirements

• While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Salary and Benefits

This is an hourly, non-exempt position, with a wage range of $20.77 - $ 26.29 per hour. The pay range listed here reflects the FULL pay range for this position for the current fiscalyear. Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

Klamath County also offers a generous benefits package, including County contributions to health insurance, County contributions to a retirement plan, paid life insurance, paid short term disability, paid time off and more!

Klamath County recognizes and understands the importance of being able to care for yourself and loved ones when your health and safety are affected. To show our support during those difficult events, Klamath County offers all of its employees up to 12 weeks of fully employer paid leave per benefit year for qualifying events.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

Work Schedule

The normal work schedule is 40 hours per week; exact schedules are assigned by management. It is the attendance standards of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.

Pre-screening Requirements

• DMV Record Verification
• Klamath County Background Investigation