Civic and Social Impact Coordinator

Gilder Search Group; Chicago (IL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits package

Paid holidays

401k & PTO

Job summary

Clayco is seeking a Civic and Social Impact Coordinator to support philanthropic giving and fundraising for the Enterprise and Foundation. You will manage the grants system, coordinate with stakeholders, and assist with donor communications and reporting.

Qualifications include a Bachelor’s degree and 2–3 years in nonprofit administration or grantmaking. The role emphasizes organization, teamwork, and strong written communication, with a comprehensive benefits package and a discretionary bonus.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit administration.
• 2–3 years of grantmaking or nonprofit development experience.
• Highly organized with meticulous attention to detail.
• Excellent written and verbal communication; ability to meet deadlines.

Responsibilities

• Maintain grants database (CyberGrants) with up-to-date records.
• Process payments, invoices, and disbursements with accounting.
• Generate regular fundraising reports and analyze trends.
• Plan and support community engagement events and donor communications.

Skills

Strong communication

Detail-oriented

Time management

Team player

Education

Bachelor's degree in Nonprofit Management or related field

Tools

Microsoft Office

CyberGrants familiarity

Job description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

The Civic and Social Impact Coordinator will play a crucial role in supporting the Clayco Enterprise and Foundation’s philanthropic giving and fundraising efforts. This position is responsible for providing administrative support focusing on database management and grantee communication. The Coordinator will update and maintain the grants management system, communicate with requestors and awardees, enter new gifts and awards applicants into the system, keep recipients’ paperwork up to date, and assist with facilitating payments and tracking of donor commitments. The successful candidate will work closely with the Executive Director and other team members to oversee charitable giving and secure funding for the Enterprise and Foundation’s key initiatives, ensuring the sustainability and growth of the initiatives.

The Specifics of the Role

Grant Database Management and Reporting:

• Enter and maintain data in the Clayco’s grants and giving management system (CyberGrants) to ensure the database is up-to-date and accurate, including recipient contact information, recent interactions, history, and notes;
• Process and track payment requests, invoices, and disbursements, coordinating with accounting for verification;
• Troubleshoot issues pertaining to the gift/grant application portal;
• Provide technical support to staff and recipients related to the gift/grants management system;
• Process and track unsolicited requests and help manage Clayco’s response to general inquiries for funding
• Respond to letters, e-mails, and telephone calls requesting general information about gifts/grants and/or the status of an inquiry;
• Assist with generating regular reports and analysis of giving patterns and fundraising trends in a timely manner;
• Maintain an organized and up-to-date gift/grants calendar, tracking deadlines, and deliverables.

Event and Community Engagement Support:

• Assist in the planning, organization, and execution of internal fundraising events
  • Aid in coordinating logistics, manage guest lists, track donations and, and provide support during the events.
• Plan volunteer activities for office staff periodically throughout the year with partner organizations.
• Other duties as assigned

Requirements

• Bachelor's degree (e.g., Nonprofit Management, Business Administration, etc.) or equivalent experience;
• 2-3 years of experience in, grantmaking and/or nonprofit administrative or development work;
• Highly organized, detail-oriented, and able to manage multiple projects simultaneously;
• A team player with strong communication skills and a positive attitude;
• Ability to track and consistently meet deadlines;
• Excellent written and verbal communication skills, with the ability to write compelling reports and donor communications;
• Demonstrated ability to work independently and collaboratively in a team-oriented environment;
• The ability to maintain confidentiality;
• Proficiency with Microsoft Office;
• Familiarity with CyberGrants or other grants management systems is preferred, but not required.

Some Things You Should Know

• Our clients and projects are nationwide
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $65,000-$75,000 +/- annually (not adjusted for location).