CITY PROJECTS MANAGER

Palm Beach County League of Cities; Florida; On-site; USD 83,000 - 111,000; Full time

Benefits offered by this job

Vacation and Sick Leave Accruals

13 Paid Holidays

3 Floating Holidays

Medical Benefits (Life Insurance, D/V)

Retirement Plan

Job summary

The City of Lake Worth Beach is seeking a City Projects Manager to oversee, coordinate and track major city initiatives across departments from the City Manager's Office. This is a full-time, exempt position based in Lake Worth Beach, FL 33460.

The role maintains a centralized project management system, monitors progress, identifies risks, and provides executive-level reporting and dashboards to inform decision-making for citywide priorities.

Qualifications

• Bachelor's degree in Public Administration, Business Admin, Project Mgmt, Engineering, Planning, Architecture, Construction Mgmt, or related field.
• Five years of progressively responsible experience in project management or municipal administration.
• Six years in professional architectural/engineering/construction management, with four years in PM and staff supervision.

Responsibilities

• Develop, maintain and oversee a centralized database of all major City projects, initiatives and strategic priorities.
• Oversee capital improvement, parks/recreation, technology and economic development projects.
• Meet with department directors to collect project updates and monitor milestones, budgets and timelines.
• Identify projects that are delayed or at risk and require executive attention.
• Prepare weekly, monthly and quarterly project status reports for the City Manager.
• Develop executive dashboards highlighting project status, budget, schedule, risks and interdependencies.

Skills

Project management

Communication

Data analysis

Risk identification

Executive reporting

Education

Bachelor's degree

5+ years of project management experience

6 years in professional architectural/engineering/construction mgmt

Tools

Microsoft Office

Excel

Power BI

Project management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

CITY PROJECTS MANAGER

Administrative/Legislative

2 days ago Requisition ID: 1510

Salary Range: $83,025.07 To $110,700.00 Annually

The City of Lake Worth Beach invites qualified individuals to apply for the position of City Projects Manager.

T his is a Full-Time, Exempt, Non-Bargaining position based on a 40-hour work week with a salary range of $83,025.07-$110,700.00. The individual in this position will work in the City Hall Building located at 7 North Dixie Highway, Lake Worth Beach, FL 33460.

In addition, this position offers:

• Vacation and Sick Leave Accruals
• 13 Paid Holidays
• 3 Floating Holidays
• City of Lake Worth Beach Medical Benefits that include Life Insurance, Dental and Vision coverage
• Retirement Plan

JOB SUMMARY:

The City Projects Manager serves as a strategic resource within the City Manager's Office, responsible for overseeing, coordinating, and tracking major organizational projects and initiatives across all City departments. This individual will also be responsible for performing professional and administrative work in managing both new construction and renovation / maintenance projects for the City.

This position works closely with department directors and project leads to maintain a centralized project management system, monitor progress, identify risks and interdependencies and provide executive-level reporting to the City Manager.

The position ensures that citywide priorities remain on schedule and that leadership has timely and accurate information for decision-making.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

The examples of essential functions as listed in this classification specification are not necessarily descriptive of any one position in the class. The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment in relation to the position.

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Develop, maintain and oversee a centralized database of all major City projects, initiatives, and strategic priorities including construction, renovation, maintenance and other City infrastructure projects.
• Oversee a wide range of initiatives, including capital improvement projects, parks and recreation enhancements, technology initiatives, and economic development projects.
• Meet regularly with department directors and designated project managers to collect project updates.
• Monitor project milestones, budgets, timelines, deliverables and completion dates.
• Identify projects that are delayed, at risk or require executive attention.
• Ensure consistency in project reporting across all departments.
• Prepare weekly, monthly and quarterly project status reports for the City Manager.
• Develop executive dashboards highlighting project status, budget status, schedule performance, risks, upcoming milestones and cross-department dependencies
• Provide briefing materials for Commission meetings, workshops and executive leadership meetings.
• Maintain a forward-looking calendar of major City initiatives.
• Coordinate special initiatives assigned by the City Manager.
• Assist departments with project planning, scheduling and implementation strategies.
• Monitor strategic plan implementation.
• Track organizational goals and key performance indicators.
• Ensure departments understand executive priorities and reporting expectations.
• Implement project management software and reporting tools.
• Manage projects assigned directly by the City Manager.
• Prepare presentations and executive summaries.
• Track implementation of City Commission priorities.
• Monitor and manage assigned maintenance and capital improvement projects.
• Assist Department leads in managing and supervising contractors and consultants in their performance, ensuring adherence to contract terms and conditions.
• Support with negotiations for construction and consultant contract amendments, change orders and work change directives.
• Review plans and specifications of projects; proposals, technical calculations, pay applications, permit packet, and invoices.
• Manage consultant and contractor contracts for adherence and performance.
• Assist in the bidding process, contract packet development and participate in evaluation committees.
• Hold meetings with contractors and consultants to review work progress and manage all aspects of the project.
• Review and approve proposals, invoices and payment requests from contractors and consultants; prepare vendor evaluations at the conclusion of projects.
• Assist in the preparation of new fiscal year budget requests.
• Perform other related duties as required.
• Emergency Management Responsibilities: During emergency conditions, this position is considered essential. City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency and are expected to perform emergency service duties, as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Public Administration, Business Administration, Project Management, Engineering, Planning, Architecture, Construction Management, or a related field.
• Five (5) years of progressively responsible experience in project management, municipal administration, strategic planning, or executive administration.
• Requires six (6) years in professional architectural, engineering, or construction management work, including four (4) years of experience in project management and supervision of staff appropriate to the area of assignment or closely related experience.

PREFERRED QUALIFICATIONS:

• Master’s degree in public administration (MPA), Business Administration (MBA), or related field.
• Project Management Professional (PMP) certification.
• Experience in municipal government.
• Experience implementing enterprise project management systems.
• Public Private Partnership Experience.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong project management principles and methodologies.
• Excellent organizational and analytical skills.
• Ability to manage numerous complex projects simultaneously.
• Ability to communicate effectively with executive leadership, elected officials, department directors, and staff.
• Strong data analysis and reporting skills.
• Ability to identify risks and recommend solutions.
• Advanced proficiency with Microsoft Office, Excel, Power BI, and project management software (Microsoft Project, Smartsheet, Monday.com, Asana, or similar).
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

CERTIFICATIONS / LICENSES, ETC.:

• FEMA Incident Command System (ICS) 100, 200, 700 and 800 certifications within six (6) months of employment.

(Construction Preferences)

• LEED Certification
• Project Management Professional (PMP) certification
• Five (5+) years of experience in governmental accounting and procurement processes: and/or public-sector construction project management
• Knowledge of ADA accessibility standards and Florida Building Code

PHYSICAL DEMANDS:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort usually involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve some climbing, balancing, stooping, kneeling, crouching, crawling, walking or standing. Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.

All full-time employees are considered critical in response to emergency situations and may be deemed essential as needed depending on the situation.

Employees in this position will be required to complete the FEMA Incident Command System (ICS) Certification Levels 100, 200, 700 and 800 within the first six months of employment. Certain positions may be required to attain additional ISS training as needed.

The job description does not constitute an employment agreement between the City of Lake Worth Beach and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants for positions with the City of Lake Worth Beach should know and be aware of the following:

Applicants for employment who become candidates for available employment positions should note employment is contingent upon satisfactory completion of all reference checks and pre-employment physical satisfaction. Upon request, information on the nature and scope of an inquiry will be provided under FS 119.

Furthermore, some of the job classifications within the City of Lake Worth Beach workforce are covered by Collective Bargaining Agreements with a union. Consistent with Chapter 447 of the Florida Statutes, a bargaining unit employee has the right to join or not join the union. However, the Union is not obligated to represent a non-member.