City Manager

Charlestownwv; Charles Town (WV); On-site; USD 110,000 - 150,000; Full time

Job summary

Charlestownwv is seeking a City Manager to serve as the administrative leader for the City of Charles Town. The role requires directing all operations and working under the Mayor and City Council, with overlap as City Clerk, City Treasurer, and Chairperson of the Utility Board at times.

The successful candidate must demonstrate strong leadership, communication, and fiscal management skills, plus the ability to drive economic development while maintaining compliance with laws and policies.

Qualifications

• Bachelor's degree required; Master's preferred.
• Broad administrative/management experience in public administration is desirable.
• Experience in strategic planning, financial management, and intergovernmental relations.

Responsibilities

• Lead City operations and serve as chief executive under City Council guidance.
• Maintain positive relations with Mayor and Council; prepare meeting agendas/minutes.
• Oversee budgeting, financial reporting, and debt management for the City.
• Hire train and develop staff; conduct performance reviews per policy.
• Ensure compliance with federal, state and local laws; manage city records.

Skills

Leadership

Communication

Financial management

Budgeting

Interpersonal skills

Supervisory practices

Ethics

Self-motivation

Education

Bachelor's degree

Master's degree preferred

Job description

Pay Range: Depends upon experience and qualifications

Position Summary

The City Manager is the administrative leader for the City of Charles Town and the highest ranking staff member. As such, the City Manager is ultimately responsible for directing all operations, services and functions assigned to and provided by the various units of City government under the direction of the Mayor and City Council. The only exception is the City Police Department, for which the Chief of Police is the administrative leader and reports directly to the Mayor.

The City Manager also currently serves as City Clerk, City Treasurer, Chairperson of the Charles Town Utility Board.

The City Manager is empowered to exercise considerable managerial and administrative judgment in conducting the business of the City within the framework of established policies, prevailing federal, state, and local laws and/or at the directives of the City Council. The City Manager must possess strong leadership, communication, administrative skills, and the ability to foster a positive working relationship with City Council.

This full-time position requires frequent attendance at evening meetings and occasional travel to meetings outside the local area. Overnight travel to Charleston, West Virginia and/or other locations for conferences, work sessions or position-related training is also required.

Essential Job Functions

Reporting directly to the City Council, the City Manager provides overall leadership for the City, serves as its chief executive, and is responsible for managing the City's day-to-day operations in accordance with all prevailing laws and/or established policies/guidelines. Specific responsibilities and duties include:

• Establish and maintain a positive working relationship with the Mayor and City Council. Ensure that City Council meeting agendas are prepared, properly posted, and the minutes Attend and participate in all City Council meetings.
• Prepare at least a monthly City Manager's report to keep the Mayor and Council informed and
• Ensure that meetings for standing committees of City Council and other established City boards, commissions or committees are conducted. Ensure that meeting agendas are prepared, properly posted, and committee reports prepared. Attend or designate a proper staff member to attend and participate in these
• Assume a leadership role in the hiring, training, and career development of all direct-report City Ensure that annual employee performance reviews for all such City employees are conducted and that all human resource issues be resolved in accordance with the City's personnel policies and prevailing state and federal laws or guidelines.
• Conduct regular staff meetings with department heads to coordinate work, establish priorities, exchange information,
• Ensure the City's compliance with all federal, state, and local laws.
• Ensure that all City records, public documents, and data are kept and maintained in accordance with prevailing laws.
• Procure and administer grants in accordance with grant
• Obtain professional services as necessary for the City's functions such as attorneys, accounting firms, engineering firms, and/or
• Present a confident and responsive image of the City in communicating with the public and the media.
• Assume a leadership role in the development and implementation of economic development and revitalization strategies for the
• Establish and maintain a positive working relationship with the City of Ranson, other local municipalities, Jefferson County, and other governmental agencies and elected officials or
• Serves as City Treasurer and, as such, is ultimately responsible for managing the finances of the City in accordance with established policies and all prevailing federal, state, and local laws or This includes, but is not limited to preparing, monitoring, and managing the City's annual operating budget; serving as custodian of all invested funds, bonds and notes; overseeing the maintenance of a general accounting system for the City and each of its departments/entities; and providing regular financial reports to City Council.
• Currently serves as Chairperson of the City's Utility Board and, as such, is responsible for representing the Mayor and Council's interests on the Board and keeping the Mayor and Council fully informed of Utility Board activities and
• Currently serves as the City's Zoning Administrator (unless otherwise assigned) and, as such, is ultimately responsible for ensuring proper administration of the City's zoning ordinances and other related municipal codes.

Minimum Qualifications and required Knowledge, Skills and Abilities

Experience:

A minimum of three years' experience in Public Administration is required, with five years preferred. A broad range of administrative and management experience is desirable in areas including, but not limited to strategic planning and leadership; financial management and budgeting; human resources; municipal administration; economic development/revitalization; historic tourism and preservation; intergovernmental relations; community relations, infrastructure planning, and housing development.

Education:

A Bachelor's degree is required; a Master's degree is preferred. Degrees in public administration, business or closely related fields are preferred.

Other Requirements:

This position also requires the possession of a valid driver's license. In order to meet bonding requirements, candidates must also submit to a background check.

Knowledge, Skills and Abilities

Candidates shall possess and demonstrate the following knowledge, skills, and abilities:

• Strategic planning and
• Inter-personal skills necessary to establish and maintain effective working relationships with the City's Mayor, Council members, appointed board and committee members, City staff, and the general public.
• Strong oral and written communication
• Knowledge of and the ability to apply good supervisory practices, office protocols, and ethical
• A high degree of familiarity with financial reporting, budgeting, cash and debt management, fund and cost accounting, taxation formulas and processing, billing, purchasing, and payroll
• Proficient in use of computers and data processing
• Self-motivation and the ability to prioritize and work independently on multiple and varied tasks.
• Ability to mediate and resolve problems effectively and
• Ability to exercise sound judgment and tact when responding to problems or making