City Magistrate Secretary

jacksonville.gov; Jacksonville (FL); Hybride; USD 37 000 - 52 000; Plein temps

Résumé du poste

City of Jacksonville is seeking a City Magistrate Secretary to provide comprehensive administrative, clerical, and organizational support to the court. The role requires discretion with sensitive information and the ability to manage calendars, dockets, and hearings for the presiding judge.

The ideal candidate will have an associate degree and experience in business administration, paralegal, or secretarial work, with strong MS Office skills and excellent written & verbal communication

Qualifications

• Requires an Associate degree and one year of experience in business administration, paralegal, secretarial skills, or closely related field.
• Additional relevant experience may substitute for the education level on a year-for-year basis.

Responsabilités

• Provide broad administrative, organizational, and clerical support.
• Maintain calendar for the Magistrate and schedule hearings.
• Draft, type, and email daily dockets; draft and process orders; prepare final orders.
• Answer calls and direct callers; coordinate with departments as needed.

Connaissances

Legal experience

Family law

Microsoft Office

Grammar & writing

Communication

Public interaction

Discretion

Deadline orientation

Prioritization

Court file analysis

Formation

Associate degree

Paralegal/secretarial-related experience

Outils

Microsoft Office

Description du poste

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Courts Department is actively seeking a City Magistrate Secretary.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the City Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

• The City Magistrate Secretary performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.
• A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.
• Required to work independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.
• Work is performed under the general supervision of a City Magistrate.
• Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the Magistrate and schedules hearings as appropriate.

• Associate degree and one year of experience in business administration, paralegal, secretarial skills, or a closely related field.
• Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

COMPETENCIES

• Legal experience necessary.
• Family law experience preferred but not required.
• Excellent computer skills, including Microsoft Office (Word, Excel, Outlook).
• Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proofread, and edit correspondence and reports.
• Communicate clearly and effectively.
• Interact effectively with the general public.
• Maintain confidentiality concerning sensitive information.
• Work under pressure and meet deadlines.
• Establish work priorities.
• Analyze court files for completeness of appropriate legal documentation.

Certain service members and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: [e-mail]

The City of Jacksonville is an Equal Opportunity/Equal Access Employer and will provide equal opportunity to all employees and applicants in compliance with all applicable federal and state employment laws and the current interpretation of employment discrimination by the United States Equal Employment Opportunity Commission, as set forth in Directive 0528. There shall be no discrimination or harassment against any person with regard to race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, political affiliation, national origin, disability, age, marital status, veteran status, or any other impermissible factor in recruitment, hiring, compensation, training, placement, promotion, discipline, demotion, transfers, layoff, recall, termination, working conditions and related terms and conditions of employment.

We hire only U.S. citizens and lawfully authorized alien workers.

If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, to the provision of certain assistance. Please notify Debra Marchant at 904-255-1022 prior to the application deadline.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771.