City Administrator

City of Cold Spring, MN; Minnesota; On-site; USD 90,000 - 150,000; Full time

Job summary

City of Cold Spring, MN is seeking an experienced City Administrator to provide direction for planning, administration, and operations across all departments. You will report to City Council, supervise staff, manage budgets, and ensure high quality municipal services for residents.

The role requires strategic vision, policy development, strong communication with boards and the public, and oversight of elections, personnel policies, and contracts. Previous local government leadership is preferred.

Job description

Job Description

CITY OF COLD SPRING POSITION DESCRIPTION

CITY ADMINISTRATOR

COUNCIL APPROVED: December 23, 2024 REPORTS TO: City Council

STATUS: Full Time/Salary Exempt JOB POINTS: 483

PURPOSE AND SCOPE

Provides overall direction and coordination for City planning, administration, and operations of all City departments, to ensure quality municipal services are provided to the citizens of Cold Spring, consistent with the goals, objectives and policies approved by the City Council. Provides a channel for communication between the City Council, City departments and all other City-related boards, commissions and contractors to ensure effective planning and results. The City Administrator is accountable for all matters related to the operations of the City. The Mayor and City Council notwithstanding, this position has supervisory responsibility over all employees, including full-time, part-time, seasonal, temporary and volunteer employees; contract employees or other contractors; and consultants.

ESSENTIAL DUTIES

The listed examples may not include all duties performed by the person in this position.

1. Administrative staff for City Council

1.1 Supports the City Council in making informed decisions by conducting necessary research and providing agenda and support materials. Implements or oversees implementation of City Council decisions.

1.2 Ensures that meeting notices, agenda, supporting materials and financial information is prepared and available.

1.3 Attends and participates in regular and special meetings; records, distributes and maintains official record of City Council proceedings.

1.4 Researches and supervises research into subjects of municipal concern such as housing, populations, zoning problems and any issue relevant to the City’s operations. Ensures the City Council has sufficient background to make informed decisions. Keeps the City Council advised about future City needs, and provides recommendations and supporting data as needed for City planning and as requested by the City Council.

1.5 Recommends new or modified policies regarding the City’s physical properties, financial administration or personnel management, for review, adoption or study by the City Council.

1.6 Submits financial statements, budget breakdowns, and list of bills for City Council action.

1.7 Researches and prepares correspondence, reports, ordinances, resolutions, etc. on behalf of the City Council.

1.8 Attests the Mayor’s signature on official documents where required and maintains responsibility for the City Seal.

1.9 Carries out other assignments as designated by the City Council.

1.10 Responsible for the implementation and enforcement of City ordinances.

1.11 Provides staff support for all City boards and commissions (agendas, packets, etc.)

1.12 Oversees City elections to ensure adherence to all election laws and requirements.

2. City Personnel Management

2.1 Provides supervision of City personnel directly (department heads, Administration Office staff, and subcontractors) or indirectly through department heads, to ensure quality of City services and satisfaction of City employees. Acts with authority for hiring, performance evaluations, severe disciplinary action, and dismissal of department heads and contractors, subject to approval of the City Council.

2.2 Promotes staff development through education and training opportunities, and promotes advancement of knowledge, skills, and responsibility.

2.3 Maintains open communication between all departments, meeting regularly with department heads and ensuring City Council receives written updates on department activities.

2.4 Develops, submits for City Council approval, and maintains current personnel policies, ensuring that they meet legal requirements.

2.5 Responsible for compensation (wage, salary and benefits) programs, and monitors labor/employee relations issues.

2.6 Ensures personnel records are accurate and up-to-date.

2.7 Supervises Workers’ Compensation insurance, reporting of injury, and claims process.

2.8 Develops long- and short-range goals for City departments with department head participation, proposes implementation to the City Council and oversees their implementation.

2.9 Coordinates and directs City department activities as the City Council requires.

2.10 Responsible for administration office operations as well as supervision, training and performance evaluation of office staff.

2.11 Supervises the City’s drug and alcohol testing program, serving as the Employer’s Designated Representative.

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