Chief of Staff Support

Galapagos Federal Systems; Chantilly (VA); On-site; USD 155,000 - 175,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

PTO

Parental Leave

Military Differential

Tuition Reimbursement

Paid Holidays

Job summary

Galapagos Federal Systems LLC is seeking a highly capable, strategic, and proactive professional to provide Chief of Staff Support to the Advanced Capabilities Program Acquisition Executive (PAE-AC). This role advances organizational effectiveness, executes leadership priorities, coordinates cross-functional initiatives, and ensures alignment across the organization.

The Chief of Staff will assist the Program Acquisition Executive, Deputy Director, Executive Director, and Chief of Staff by

Qualifications

• Active TS/SCI clearance required.
• 7+ years supporting DoD staff, program offices, HQs, or similar mission environments.
• Experience managing multiple high-visibility taskings in a fast-paced environment.
• Experience developing executive-level briefs, information papers, decision packages, and read-ahead materials.
• Strong understanding of DoD and U.S. Space Force governance, staffing, and coordination processes.
• Experience coordinating with senior Government leaders, HQ staff, program offices, and cross-functional teams.
• Prior DoD military/civilian experience or contractor support to DoD/DAF/USSF HQs preferred.
• Experience supporting SAF/HQ USSF or equivalent HQ-level organization.
• Familiarity with space intelligence systems and DoD acquisition environments.

Responsibilities

• Track, manage, coordinate, and respond to high-priority taskings from SECAF, PAE-AC, and senior DoD leadership.
• Develop, staff, and coordinate executive-level briefings, information papers, decision packages, and Staff Summary Sheets.
• Coordinate with internal teams and external stakeholders to produce timely, decision-quality responses.
• Prepare read-ahead materials, talking points, and briefing materials for senior leader engagements.
• Coordinate with Strategic Cell, DAG, and others to ensure taskings are clearly understood and completed on suspense dates.
• Support data presentation and recommendations to senior DoD and USAF decision-makers.
• Monitor high-visibility actions and assist in risk mitigation to ensure timely execution.
• Maintain awareness of leadership priorities and emerging requirements to support coordination and decision-making.
• Facilitate communication across PAE-AC, higher HQ, government organizations, and mission partners.
• Support organizational battle rhythm, leadership engagements, and cross-functional activities to align with mission objectives.

Skills

TS/SCI Clearance

DoD Experience

Executive Briefings

Task Management

Cross-functional Coordination

Leadership Communications

Stakeholder Engagement

Strategic Planning

Education

Bachelor's Degree

Master's Degree

Job description

Job Summary

Galapagos Federal Systems LLC is seeking a highly capable, strategic, and proactive professional to provide Chief of Staff Support to the Advanced Capabilities Program Acquisition Executive (PAE-AC). This position plays a critical role in advancing organizational effectiveness, executing leadership priorities, coordinating cross-functional initiatives, and ensuring alignment across the organization.

Job Summary

Galapagos Federal Systems LLC is seeking a highly capable, strategic, and proactive professional to provide Chief of Staff Support to the Advanced Capabilities Program Acquisition Executive (PAE-AC). This position plays a critical role in advancing organizational effectiveness, executing leadership priorities, coordinating cross-functional initiatives, and ensuring alignment across the organization. In this role, the Chief of Staff Support professional will directly assist the Program Acquisition Executive, Deputy Director, Executive Director, and Chief of Staff in executing PAE-AC’s mission, vision, and strategic priorities. Responsibilities include coordinating high-visibility initiatives, maintaining an effective organizational battle rhythm, facilitating senior leader engagements, and serving as a key liaison with executive-level stakeholders across internal and external organizations. The ideal candidate will be an experienced strategic integrator who can translate leadership priorities into actionable plans, coordinate organizational inputs, synthesize complex information, track execution, and provide decision-quality support to senior leadership.

Key Responsibilities

• Track, manage, coordinate, and respond to high-priority taskings from Secretary of the Air Force (SECAF), PAE-AC, and senior Department of Defense leadership, including Congressional and senior-level staff inquiries
• Develop, review, coordinate, and staff executive-level briefings, information papers, decision packages, Staff Summary Sheets (SSSs), and other senior leader products
• Coordinate with internal teams and external stakeholders to collect, analyze, and synthesize information into accurate, timely, and decision-quality responses
• Prepare read-ahead materials, talking points, background information, and other supporting documentation for senior leader engagements, briefings, and executive level meetings
• Coordinate with the PAE-AC Strategic Cell, Director’s Action Group (DAG), and other organizational elements to ensure leadership taskings are clearly understood, appropriately staffed, and completed within established suspense dates
• Support the coordination and presentation of data, analysis, and recommendations to senior Department of Defense and Department of the Air Force decision makers
• Monitor high-visibility actions and organizational priorities, identify potential risks or delays, and facilitate resolution to ensure timely execution
• Maintain awareness of leadership priorities, organizational activities, and emerging requirements to support effective coordination and decision-making
• Facilitate communication and coordination across PAE-AC, higher headquarters, Government organizations, and external mission partners
• Support organizational battle rhythm, leadership engagements, and cross-functional activities to ensure alignment with PAE-AC mission objectives and strategic priorities

Skills And Experience

• Active Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance
• 7+ years of relevant experience supporting Department of Defense staff organizations, program offices, headquarters organizations, or similar mission environments
• Demonstrated experience managing multiple concurrent, high-visibility taskings and competing priorities in a fast-paced environment
• Experience developing and coordinating executive-level briefings, information papers, decision packages, Staff Summary Sheets, read-ahead materials, and related leadership products
• Strong understanding of Department of Defense and U.S. Space Force governance, staffing, task management, and coordination processes
• Experience coordinating with senior Government leaders, headquarters staff, program offices, and cross-functional organizations
• Prior U.S. Air Force, U.S. Space Force, or other DoD military or civilian experience, or experience providing contractor support to DoD/DAF/USSF higher headquarters organizations
• Experience supporting SAF, Headquarters U.S. Space Force (HQ USSF), or an equivalent headquarters-level organization
• Familiarity with space intelligence systems, capabilities, and collection activities
• Familiarity with Department of Defense, Department of the Air Force, U.S. Space Force acquisition, and/or Rapid Capabilities Office environments

Education and Certifications

Required

• Bachelor's degree in relevant field

Preferred

• Master’s degree

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget".

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

The final salary offered within the posted range will be based on the candidate’s qualifications, experience, skills, education, and other job-related factors.

USD $155,000.00 - USD $175,000.00 /Yr.