Chief of Staff - Special Projects

Private family; Sacramento (CA); Presencial; USD 80 000 - 100 000; Tempo integral

Resumo da oferta

Private family in California seeks a highly capable, self-directed generalist to turn ideas into reality across projects, community initiatives, and events. You’ll own projects end-to-end, source quotes, hire vendors, recruit temporary help, and coordinate tenants and property needs.

You’ll report progress concisely, navigate permits, and build local partnerships. A paid 3‑month initial engagement may lead to a long-term full-time role, with weekday hours and occasional evenings/weekends.

Qualificações

• Extremely organized with attention to detail and follow-through.
• Self-directed—plan, ask questions, and move forward.
• Good judgment—know when to decide and when to consult.
• Resourceful—finds who to call and what is required.
• Good with people—comfortable with contractors, tenants, city staff, artists and community leaders.
• Discreet—handles private and financial matters.

Responsabilidades

• Own projects from start to finish: scope, budget, schedule, execution, and follow-up
• Get and compare quotes, and hire and manage contractors, vendors, and service providers
• Recruit and coordinate people for specific projects and roles
• Find and screen tenants, and coordinate maintenance and improvements on properties
• Keep a clear, organized picture of everything in progress and report on it concisely
• Move local initiatives forward, such as beautification, public spaces, arts, and small grants and sponsorships
• Build relationships with local organizations, businesses, and the people who make things happen in town
• Navigate permits, approvals, and partnerships
• Plan and run gatherings of all sizes, from small hosted dinners to casual community events, talks, and concerts
• Handle venues, vendors, invitations, budgets, and day-of execution

Conhecimentos

Highly organized

Self-directed

Good judgment

Resourceful

People skills

Discretion

Descrição da oferta de emprego

A local family is looking for one very capable person to turn ideas into reality. The work covers projects, community initiatives, and events.

It's a generalist role. On any given week you might be getting quotes from contractors, hiring vendors for a project, planning a gathering, or moving a longer-term community project forward. There will always be a mix of big ideas and small logistics.

This isn't a job where you wait for assignments. The family has a long list of ideas, and we hope you'll bring your own. Your job is to take a loose idea, work out what it requires, make a plan, handle the details, and see it through without needing to be managed.

What you'll do:

Projects & operations

• Own projects from start to finish: scope, budget, schedule, execution, and follow-up
• Get and compare quotes, and hire and manage contractors, vendors, and service providers
• Recruit and coordinate people for specific projects and roles
• Find and screen tenants, and coordinate maintenance and improvements on properties
• Keep a clear, organized picture of everything in progress and report on it concisely

Community projects

• Move local initiatives forward, such as beautification, public spaces, arts, and small grants and sponsorships
• Build relationships with local organizations, businesses, and the people who make things happen in town
• Navigate permits, approvals, and partnerships

Events

• Plan and run gatherings of all sizes, from small hosted dinners to casual community events, talks, and concerts
• Handle venues, vendors, invitations, budgets, and day-of execution

Who you are:

• Extremely organized. When you say something is handled, it is handled. You track details and follow through without reminders.
• Self-directed. When something is unclear, you make a reasonable plan, ask the questions that matter, and move forward.
• Good judgment. You know when to decide on your own and when to check in. As trust grows, you'll have real freedom to make decisions and spend within agreed budgets.
• Resourceful. You like figuring out who to call, what's required, and how to get it done.
• Good with people. You're comfortable with contractors, tenants, city staff, artists, and community leaders alike.
• No task is beneath you. You can plan something ambitious in the morning, then spend the afternoon hauling folding chairs.
• Discreet. Much of this work involves the family's private and financial matters.

Backgrounds that could be a great fit:

• Event or wedding planner, which is great training for juggling vendors, budgets, and deadlines
• Chief of staff, executive assistant, or personal assistant
• Project manager or operations manager
• Property manager or someone with real estate experience
• Venue, hospitality, or live-event producer
• Someone already active in local nonprofits, schools, or the arts
• Your resume matters less than your track record of making things happen reliably and with care

The details:

• Pay: $80,000–$100,000/year, depending on experience.
• How we'll start: a paid 3-month initial engagement with real projects from day one. If it's working well for both sides, the goal is a long-term full-time role.
• Schedule: Mostly regular weekday hours. There will be occasional evenings and weekends for events, with flexibility in return.
• Location: You need to live in or near Fair Oaks, or be willing to relocate.