Chief of Staff

USC University of Southern California; Los Angeles (CA); Hybride; USD 193 000 - 250 000; Plein temps

Résumé du poste

The University of Southern California's Office of the Executive Vice President, Finance & Operations seeks a Chief of Staff to serve as a senior advisor to the EVP. The role oversees the EVP’s day-to-day operations, aligns priorities across schools and administrative units, and provides independent counsel to advance strategic initiatives.

The Chief of Staff will lead staff, manage budgets, coordinate major projects, and foster collaboration across USC.

Qualifications

• Master’s degree or combined experience and education as a substitute for the minimum education requirement.
• Seven (7) years of directly related administrative management experience in a university, corporate or similarly complex organizational environment.
• Demonstrated experience planning, organizing and supporting the operations of a large, complex organization.
• Thorough knowledge of management principles, budgeting, finance and applicable laws and regulations.
• Exceptional interpersonal skills and the ability to establish credibility and build productive relationships throughout an organization.
• Outstanding written and verbal communication skills, including the confidence and judgment to communicate candidly with senior leaders.
• Ability to use technology efficiently and effectively in support of operational and organizational needs.

Responsabilités

• Serve as a senior advisor and thought partner to the EVP, providing candid counsel, sound judgment and a broad institutional perspective.
• Help maximize the EVP’s effectiveness by identifying priorities, anticipating needs and creating additional capacity to address complex financial, operational and organizational matters.
• Oversee the day-to-day operations of the EVP’s office, including staff leadership, budget administration, workflow, resource allocation and operational planning.
• Build and maintain strong relationships across USC, creating connections among schools, administrative units and university leaders to advance shared priorities.
• Facilitate collaboration and cooperation across organizational boundaries, bringing together multiple perspectives and helping stakeholders navigate complex or sensitive issues.
• Assist with the development and implementation of strategic plans, priorities and performance measures, including processes for monitoring progress and ensuring appropriate follow-through.
• Coordinate short- and long-range initiatives, integrating competing requests and priorities in alignment with the EVP’s objectives and the university’s broader mission.
• Lead and support special projects, including conducting analyses, evaluating proposed initiatives, interpreting findings and developing recommendations.
• Serve as a primary liaison between the EVP’s office and university leadership, faculty, staff, students, trustees, donors, civic leaders and other internal and external partners.
• Directly or indirectly manage administrative and professional staff, establishing effective organizational structures, staffing priorities and performance expectations.
• Oversee the office’s financial activities, including expenditures, financial reporting, trend analysis and budget forecasting.
• Identify opportunities to strengthen operations, improve communication and create greater coordination and efficiency across the university.
• Recommend, interpret and implement policies and procedures, ensuring appropriate compliance and consistent application.
• Address complex or sensitive matters referred to the EVP’s office and work with appropriate stakeholders to determine an effective path forward.
• Oversee executive-level meetings, events and special initiatives, including the preparation of agendas, presentations, correspondence, briefing materials and other supporting documentation.
• Represent the EVP on university committees, councils, task forces and other internal or external groups, as requested.
• Remain informed of current events, legislation and emerging issues that may affect the university or the EVP’s portfolio.
• Perform other related duties as assigned.

Connaissances

Leadership experience

Interpersonal skills

Written & verbal communication

Technology proficiency

Formation

Master’s degree or combined experience/education

Description du poste

Chief of Staff, Office of the Executive Vice President, Finance & Operations

Who We Are The Office of the Executive Vice President, Finance & Operations provides leadership and support for the financial and operational functions that advance the University of Southern California's academic mission. Working across the university, the office partners with schools, administrative units and senior leadership to address complex institutional priorities, strengthen operations and support the effective stewardship of university resources.

Job Summary

The Office of the Executive Vice President, Finance & Operations is seeking a Chief of Staff to serve as a senior advisor and trusted partner to the Executive Vice President (EVP). Reporting directly to the EVP, the Chief of Staff will help extend the EVP’s capacity to address complex issues, advance strategic priorities and effectively lead a broad portfolio of financial and operational functions. The Chief of Staff will oversee the day-to-day operations of the EVP’s office while helping connect priorities, people and initiatives across the university. This individual will build strong relationships and networks throughout USC, facilitate collaboration across organizational boundaries and ensure appropriate coordination and follow-through on matters requiring the EVP’s attention. The successful candidate will be a confident, highly collaborative leader who communicates with candor, exercises sound judgment and is comfortable offering direct and thoughtful counsel. The Chief of Staff must be willing to challenge assumptions, raise concerns and provide an independent perspective, while remaining flexible and supportive. A cooperative working style, strong interpersonal instincts and the ability to build trust at all levels of the university will be essential.

Key Responsibilities

• Serve as a senior advisor and thought partner to the EVP, providing candid counsel, sound judgment and a broad institutional perspective.
• Help maximize the EVP’s effectiveness by identifying priorities, anticipating needs and creating additional capacity to address complex financial, operational and organizational matters.
• Oversee the day-to-day operations of the EVP’s office, including staff leadership, budget administration, workflow, resource allocation and operational planning.
• Build and maintain strong relationships across USC, creating connections among schools, administrative units and university leaders to advance shared priorities.
• Facilitate collaboration and cooperation across organizational boundaries, bringing together multiple perspectives and helping stakeholders navigate complex or sensitive issues.
• Assist with the development and implementation of strategic plans, priorities and performance measures, including processes for monitoring progress and ensuring appropriate follow-through.
• Coordinate short- and long-range initiatives, integrating competing requests and priorities in alignment with the EVP’s objectives and the university’s broader mission.
• Lead and support special projects, including conducting analyses, evaluating proposed initiatives, interpreting findings and developing recommendations.
• Serve as a primary liaison between the EVP’s office and university leadership, faculty, staff, students, trustees, donors, civic leaders and other internal and external partners.
• Directly or indirectly manage administrative and professional staff, establishing effective organizational structures, staffing priorities and performance expectations.
• Oversee the office’s financial activities, including expenditures, financial reporting, trend analysis and budget forecasting.
• Identify opportunities to strengthen operations, improve communication and create greater coordination and efficiency across the university.
• Recommend, interpret and implement policies and procedures, ensuring appropriate compliance and consistent application.
• Address complex or sensitive matters referred to the EVP’s office and work with appropriate stakeholders to determine an effective path forward.
• Oversee executive-level meetings, events and special initiatives, including the preparation of agendas, presentations, correspondence, briefing materials and other supporting documentation.
• Represent the EVP on university committees, councils, task forces and other internal or external groups, as requested.
• Remain informed of current events, legislation and emerging issues that may affect the university or the EVP’s portfolio.
• Perform other related duties as assigned.

Minimum Qualifications

• Master’s degree or combined experience and education as a substitute for the minimum education requirement.
• Seven (7) years of directly related administrative management experience in a university, corporate or similarly complex organizational environment.
• Demonstrated experience planning, organizing and supporting the operations of a large, complex organization.
• Thorough knowledge of management principles, budgeting, finance and applicable laws and regulations.
• Exceptional interpersonal skills and the ability to establish credibility and build productive relationships throughout an organization.
• Outstanding written and verbal communication skills, including the confidence and judgment to communicate candidly with senior leaders.
• Ability to use technology efficiently and effectively in support of operational and organizational needs.

Preferred Qualifications

• Ten (10) years of progressively responsible administrative or operational leadership experience.
• Demonstrated leadership experience within an academic institution or similarly complex, mission-driven organization.

Resume and cover letter required (may be submitted as one attachment).

The annual base salary range for this position is $193,000 - $250,000.

When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

The University of Southern California offers a competitive compensation package and a comprehensive Total Rewards program that includes health and welfare benefits, retirement programs, paid time off, professional development opportunities, and other resources designed to support employees and their families.

USC is an Equal Opportunity Employer.

#LI-Hybrid

Minimum Education: Master's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 7 years

Minimum Field of Expertise: Directly related administrative management experience in a university or corporate environment. Thorough knowledge of management principles, budgeting, finance, and applicable laws/regulations. Demonstrated leadership in planning, organizing and operating a large complex organization. Exceptional interpersonal skills. Outstanding oral and written communication skills. Strong planning and organizational skills. Ability to use computer technology with efficiency and effectiveness.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety.

Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities.

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USC is a leading private research university located in the heart of downtown Los Angeles - a global center for arts, technology and international business. As the largest private employer in the city - responsible for more than $5 billion annually in economic activity in the region - we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.