Chief of Staff

Quindar Inc.; Arvada, Northern (CO, KY); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Unlimited PTO

Health insurance

4% 401(k) matching

Annual company offsite

Job summary

Quindar Inc. is seeking a Chief of Staff to amplify the CEO’s effectiveness as the company scales. This 12–24 month role focuses on driving high-priority initiatives, preparing for executive engagements, and managing critical projects.

You will coordinate across executives to turn priorities into action and ensure essential work advances. You’ll support strategic planning, leadership cadence, and communications while partnering with Growth, Product, Engineering, Programs, and Operations to keep

Qualifications

• Understanding of National Security programs and initiatives.
• Exceptional written and verbal communication skills.
• Strong operator who can take an ambiguous problem from idea through execution.
• High ownership, urgency, and a bias toward closing loops.
• Excellent judgment and ability to work independently with senior executives.
• Strong analytical skills and comfort with business, financial, and operating metrics.
• Ability to move fluidly between strategy and detailed execution.
• Low ego and comfortable influencing without formal authority.

Responsibilities

• Translate CEO priorities into clear actions, owners, deadlines, and decisions.
• Surface blockers and determine where CEO involvement is required.
• Prepare presentations, briefing materials, and memos for Board, investors, and partners.
• Coordinate inputs and preparation for high-stakes meetings, including national security topics.
• Prepare leadership meeting agendas and track decisions, owners, and deadlines.
• Drive cross-functional initiatives spanning Growth, Product, Engineering, Programs, and Operations.

Skills

Exceptional communication

Strategic thinking

Project management

Executive collaboration

Analytical skills

Job description

Chief of Staff

About the Role

Quindar is looking for a Chief of Staff to increase the effectiveness and leverage of the CEO as the company scales. This role is 12 – 24 months where you will then have the opportunity to become a key lead in the company. Future founders are also encouraged to apply.

The Chief of Staff will help drive the CEO’s highest-priority initiatives, prepare for critical internal and external engagements, run the CEO-facing leadership cadence, and take ownership of high-priority special projects.

The Chief of Staff coordinates across executives and functions to turn CEO priorities into action and ensure important work does not stall.

What You’ll Do

Drive CEO Priorities

• Translate CEO priorities into clear actions, owners, deadlines, and decisions.

• Keep critical initiatives moving when the CEO is focused on customers, fundraising, or other priorities.

• Surface blockers and determine where CEO involvement is actually required.

• Serve as a thought partner to the CEO on strategic and organizational issues.

Executive Communications & Preparation

• Prepare presentations, briefing materials, talking points, and decision memos for Board, investor, commercial/governments customers, and partner engagements.

• Support company-wide and executive communications.

• Turn complex topics into concise narratives, recommendations, and decisions.

• Coordinate inputs and preparation for high-stakes meetings – typically related to U.S. National Security.

Leadership Cadence & Follow-Through

• Prepare agendas for leadership meetings around priorities, week-over-week changes, risks, and decisions required.

• Pre-wire important topics with the appropriate executives.

• Track decisions, actions, owners, and deadlines and ensure follow-through.

• Partner with Business Operations on company metrics, planning, and underlying operating processes.

Own Special Projects

• Take ownership of urgent or strategic initiatives that do not have a natural owner or require CEO-level attention.

• Create structure around ambiguous problems and drive them through resolution.

• Coordinate cross-functional initiatives spanning Growth, Product, Engineering, Programs, and Operations.

• Support initiatives such as major captures, partnerships, executive hiring, AI adoption, fundraising, or critical customer situations.

What We’re Looking For

• Understanding of National Security programs and initiatives

• Exceptional written and verbal communication skills.

• Strong operator who can take an ambiguous problem from idea through execution.

• High ownership, urgency, and a bias toward closing loops.

• Excellent judgment and ability to work independently with senior executives.

• Strong analytical skills and comfort with business, financial, and operating metrics.

• Ability to move fluidly between strategy and detailed execution.

• Low ego and comfortable influencing without formal authority.

ITAR REQUIREMENTS

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Why you'll love working at Quindar

• We work in a cutting edge industry and you will get the opportunity to be part of a small team with a large direct impact on the success of our customers’ space missions!

• We take work life balance very seriously. We require employees to take 15 days off but provide unlimited PTO and follow most US federal government holidays.

• Mental health is just as important as physical so we provide quarterly health & wellness benefits.

• Comprehensive health insurance for you and your family with 100% coverage for employees.

• We encourage employees to save for retirement and provide 4% 401(k) matching.

• Annually we have a 4-day company offsite. Previous locations include San Francisco, Nashville, Denver, Santa Fe, New Orleans, San Diego, Bozeman, and New York City.

• Our culture and company is evolving. You will be key in creating the next major or minor version!