Check-In Clerk

ACV; Dallas (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Multiple medical plans

Short-Term and Long-Term Disability Insurance

Generous paid time off options

Employee Stock Purchase Program

401(k) retirement planning

Vision

Employee Stock Purchase Program

401(k)

Job summary

A leading technology company in auto auctions is seeking a Check-In Clerk in Dallas, TX to assist with efficient check-in processes for vehicles and customers. The role requires verifying vehicle details, inspecting for discrepancies, and maintaining accurate records. Candidates should possess a high school diploma and at least one year of relevant experience in auction operations or automotive roles. The company offers a culture centered on health and wellness and provides comprehensive benefits.

Qualifications

• 1+ years' experience in vehicle check-in, auction operations, or similar role.
• Proven supervisory skills with ability to motivate a team.
• Ability to work under pressure in a fast-paced environment.
• Demonstrated organizational skills and attention to detail in maintaining accurate records and documentation.
• Proven experience using computer software and applications, including auction management systems, MS Office Suite (Excel), and database management.
• Demonstrated communication skills, both verbal and written, with staff, customers, and external stakeholders.
• Knowledge of automotive terminology, VIN decoding, and condition assessment.
• Familiarity with auction procedures, documentation requirements, and compliance standards.
• Ability to work in a fast-paced and dynamic environment.

Responsibilities

• Assist with the check-in process for vehicles at the auction.
• Verify and record vehicle information including VIN numbers.
• Inspect vehicles for damage and resolve discrepancies.
• Collaborate with drivers, sellers, and auction staff to resolve check-in issues.
• Ensure compliance with auction policies, procedures, and regulatory requirements during check-in.
• Maintain accurate records and documentation related to vehicle check-in.
• Communicate with sales, operations, and customer service for smooth workflow.
• Handle customer inquiries and provide exceptional service during check-in.
• Perform additional duties as assigned.

Skills

Ability to read, write, speak and understand English

Supervisory skills

Organizational skills

Experience in auction management systems

Knowledge of automotive terminology

Education

High School Diploma or GED

Tools

MS Office Suite (particularly Excel)

MS Office (Excel)

Database management

Job description

9426 Lakefield Blvd, Dallas, TX 75220, USA

Job Description

If you are looking for a career at a dynamic company with a people-first mindset and a deep culture of growth and autonomy, ACV is the right place for you! Competitive compensation packages and learning and development opportunities, ACV has what you need to advance to the next level in your career. We will continue to raise the bar every day by investing in our people and technology to help our customers succeed. We hire people who share our passion, bring innovative ideas to the table, and enjoy a collaborative atmosphere.

Who we are:

ACV is a technology company that has revolutionized how dealers buy and sell cars online. We are transforming the automotive industry. ACV Auctions Inc. (ACV), has applied innovation and user-designed, data driven applications and solutions. We are building the most trusted and efficient digital marketplace with data solutions for sourcing, selling and managing used vehicles with transparency and comprehensive insights that were once unimaginable. We are disruptors of the industry and we want you to join us on our journey. Our network of brands include ACV Auctions, ACV Transportation, ClearCar, MAX Digital and ACV Capital within its Marketplace Products, as well as, True360 and Data Services.

At ACV we focus on the Health, Physical, Financial, Social and Emotional Wellness of our Teammates and, to support this, we offer:

• Multiple medical plans including a high deductible, low cost health plan
• Company-sponsored (paid) Short-Term Disability, Long-Term Disability, and Life Insurance
• Comprehensive optional benefits such as Dental, Vision, Supplemental Life/AD&D, Legal/ID Protection, and Accident and Critical Illness Insurance
• Generous paid time off options, including uncapped vacation days, the greater of 3 paid sick days or in accordance with the applicable state or local paid sick leave law, 6 paid company holidays, 2 floating holidays, parental leave, bereavement leave, jury duty leave, voting leave, and other forms of paid leave as required by applicable law or regulation
• Employee Stock Purchase Program with additional opportunities to earn stock in the Company
• Retirement planning through the Company’s 401(k)

Job Summary:

The Check-In Clerk assists with the check-in process for the auto auction office. This role is responsible for ensuring the efficient check‑in of vehicles and customers. The Check-In Clerk will work with the lead check‑in clerk to start the check‑in process, verify vehicle information, and resolve discrepancies or issues.

Accountabilities & Responsibilities:

Begin the check‑in process for vehicles arriving at the auto auction, ensuring efficiency and accuracy.

Verify and record vehicle information, including VIN numbers, mileage, condition reports, and titles.

Inspect vehicles upon arrival to identify any damage or discrepancies and resolve them appropriately.

Collaborate with drivers, sellers, and auction staff to resolve any check‑in issues or discrepancies.

Ensure compliance with auction policies, procedures, and regulatory requirements during the check‑in process.

Maintain accurate and up‑to‑date records and documentation related to vehicle check‑in.

Communicate effectively with other departments, such as sales, operations, and customer service, to ensure smooth workflow and customer satisfaction.

Handle customer inquiries and provide exceptional service during the check‑in process.

Perform additional duties as assigned.

Experience & Education:

High School Diploma or GED required.

1+ years' experience in vehicle check‑in, auction operations, or similar role within the automotive industry.

Knowledge & Skills:

Ability to read, write, speak and understand English.

Proven supervisory skills, with the ability to motivate and manage a team.

Demonstrated organizational skills and attention to detail in maintaining accurate records and documentation.

Proven experience using computer software and applications, including auction management systems, MS Office Suite (particularly Excel), and database management.

Demonstrated communication skills, both verbal and written, with the ability to interact professionally with staff, customers, and external stakeholders.

Knowledge of automotive terminology, VIN decoding, and condition assessment.

Familiarity with auction procedures, documentation requirements, and compliance standards.

Ability to work under pressure in a fast‑paced and dynamic environment.

Ability to work independently as well as collaboratively in a team environment.

Must be able to work in traditional office conditions, including sitting for extended periods of time.

Able to lift, push, pull, or move items weighing up to 25 lbs. for various needs, including maintaining traditional office equipment such as printers, fax machines, copiers, and computers.

Our Values

Trust & Transparency | People First | Positive Experiences | Calm Persistence | Never Settling

At ACV, we are committed to an inclusive culture in which every individual is welcomed and empowered to celebrate their true selves. We achieve this by fostering a work environment of acceptance and understanding that is free from discrimination. ACV is committed to being an equal opportunity employer regardless of sex, race, creed, color, religion, marital status, national origin, age, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires reasonable accommodation, please let us know.

For information on our collection and use of your personal information, please see our Privacy Notice.

No immigration or work visa sponsorship provided for this position.

Compensation: The compensation range for this position is listed in the "Job Details" section at the bottom of this posting. Please note that final compensation will be determined based upon the applicant's relevant experience, skillset, location, business needs, market demands, and other factors as permitted by law.