Certified Meeting Planner - CDC

PCI Professional Services; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

PCI Professional Services seeks a Certified Meeting Planner to plan and execute compliant, accessible virtual, hybrid, and in-person DNPAO meetings, trainings, and conferences. The role supports partner events and ensures coordination with CDC requirements.

The planner manages schedules, registration, accessibility needs, vendors, travel information, and post-event reporting, working with CDC staff and partners to ensure smooth execution and timely closeout documentation.

Qualifications

• Bachelor's degree required.
• Experience planning professional meetings, conferences, trainings, or events.
• Experience with federal or public health events is preferred.

Responsibilities

• Develop event plans, milestone schedules, logistics checklists, budgets, and run-of-show documents.
• Coordinate registration, participant records, speakers, venues, platforms, vendors, materials, and accessibility needs.
• Manage reminders, technical rehearsals, on-site or virtual support, and real-time troubleshooting.
• Coordinate travel-related information and support compliance with CDC processes.
• Collect feedback, track actions, and prepare attendance, evaluation, and reports.
• Coordinate with facilitators, project staff, CDC, and partner organizations.

Skills

Communication

Project coordination

Client service

Multitasking

Education

Bachelor's degree

Job description

Certified Meeting Planner

Position Status:

Contingent upon contract award.

Position Summary

Plan and execute compliant, accessible, and professionally managed virtual, hybrid, and in-person DNPAO meetings, trainings, workshops, conferences, and stakeholder events. This role supports planning and execution of DNPAO partner meetings, trainings, workshops, leadership academies, Tribal engagement events, and other virtual, hybrid, or in-person activities. The planner will manage schedules, registration, participant communications, accessibility needs, presentation coordination, technology, venues, vendors, travel-related information, meeting materials, run-of-show logistics, feedback collection, and final closeout reporting in coordination with CDC requirements.

Key Responsibilities

• Develop event plans, milestone schedules, logistics checklists, budgets, and run-of-show documents.
• Coordinate registration, participant records, speakers, venues, platforms, vendors, materials, and accessibility needs.
• Manage reminders, technical rehearsals, on-site or virtual support, and real-time troubleshooting.
• Coordinate travel-related information and support compliance with applicable CDC conference processes.
• Collect feedback, track actions, and prepare attendance, evaluation, and final event reports.
• Coordinate closely with facilitators, project staff, CDC, and partner organizations.

Minimum Qualifications

• Education: Bachelor's degree.
• Experience: At least 5 years of experience managing professional meetings, conferences, trainings, workshops, or stakeholder events, including end-to-end logistics, registration, vendors, technology, accessibility, participant communications, materials, budgets, and post-event reporting. Experience supporting federal or public health events is preferred.
• Demonstrated ability to produce accurate, timely, and high-quality work in a multidisciplinary, deadline-driven environment.
• Strong written and verbal communication, collaboration, organization, judgment, and client-service skills.

Preferred Qualifications

• Prior experience supporting CDC, HHS, another federal health agency, a public health recipient network, or a comparable mission-focused organization.
• Certified Meeting Professional or equivalent credential.

Core Competencies

Public service orientation; technical credibility; cultural responsiveness; collaboration; clear communication; accountability; adaptability; quality focus; sound judgment; and the ability to work effectively with CDC staff, recipients, partners, subcontractors, and subject matter experts.

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.