Certification Operations Specialist / Lead Proctor (J4)

Amentum; Washington, Northern (District of Columbia, KY); On-site; USD 85,000 - 96,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Educational reimbursement

Parental leave

Disability and life insurance

Pet insurance

Job summary

Amentum in Chantilly, Virginia, seeks an organized Certification Operations Specialist / Proctor Lead to manage the Threat Finance Certification Program (TFCP) candidate journey from inquiry to credential issuance.

You will coordinate proctoring logistics, maintain records, and feed progress updates to the Project Operations Coordinator, ensuring daily workflows run smoothly in a high-tempo, security-cleared environment.

Qualifications

• Minimum five (5) years of relevant administrative or operational support experience.
• Advanced proficiency in the Microsoft Office Suite to generate reports, track databases and draft correspondence.
• Typing speed of 40–50 WPM for real-time note-taking and task capture.
• Experience with secure/classified communication networks and collaboration tools (MS Teams, VTC).
• Proven data entry, validation and digital file maintenance experience.
• Excellent written and oral communication with ability to interact with all levels of leadership.
• Active TS/SCI security clearance.

Responsibilities

• Guide candidates from inquiry through credentialing within the TFCP lifecycle.
• Maintain up-to-date tracking logs for all program participants and ensure data accuracy.

Skills

MS Office

Typing speed

Secure networks

Communication skills

Project coordination

TS/SCI clearance

Education

High School Diploma

Tools

MS Teams

VTC suites

SharePoint

MS Planner

Job description

Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science, security and sustainability. Our people apply undaunted curiosity, relentless ambition and boundless imagination to challenge convention and drive progress. Our commitments are underpinned by the belief that safety, inclusion and well-being are integral to success. Located in Chantilly, Virginia, we have more than 53,000 employees in approximately 80 countries across all 7 continents.

Amentum is working with the Department of War (DoW) and the Defense Intelligence Agency (DIA) to design and develop a formal certification program for Counter Threat Finance (CTF) professionals. The intended audience for the certification program are analysts from the DoW, Defense Intelligence Enterprise (DIE), and Intelligence Community (IC) who qualify for the Threat Finance Certification Program (TFCP).

Seeking a highly organized operational support professional to serve as the team’s Certification Operations Specialist / Proctor Lead for the Threat Finance Certification Program (TFCP).

Position Summary:

The Certifications Operations Specialist / Proctor Lead will leverage their expertise in operational logistics and pipeline management to oversee the end-to-end certification candidate journey from initial inquiry through final credential issuance. Concurrently, they will be responsible for serving as the vital operational bridge between daily team activities and strategic schedule management by capturing ground-truth action items and feeding task updates to the Project Operations Coordinator. This is a tactical execution focused on coordinating proctoring logistics, maintaining official records, and supporting the daily operational machinery of the program.

Key Responsibilities

Candidate Journey & Pipeline Management

• Guide applicants from their first inquiry through successful credentialing.
• Track candidate progress through every stage of the certification lifecycle.
• Maintain exact, up-to-date tracking logs for all program participants.

Testing Logistics & Proctor Coordination

• Manage all operational logistics for the examination proctoring process.
• Coordinate schedules and resources required for secure test administration.
• Ensure seamless execution of daily testing workflows and protocols.

Operations & Project Integration

• Serve as the primary link between daily team tasks and project schedules.
• Capture real-time, ground-truth action items from ongoing operations.
• Feed daily progress updates to the Project Operations Coordinator.
• Execute tactical, day-to-day administrative tasks to keep the program running smoothly.

Applicants must meet conditions of employment, to include, but not limited to:

• Must be a U.S. citizen at the time of application
• Must have a valid/ active Top Secret/ SCI Government Security Clearance
• Are subject to an initial background investigation and periodic re-investigation
• Are subject to an initial and periodic counterintelligence-scope polygraph tests
• Are subject to initial and random drug testing; (Important Note: Drug testing cannot be conducted outside the continental U.S.)

Required Qualifications:

• High School Diploma (or equivalent) and a minimum of five (5) years of relevant administrative or operational support experience.
• Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Access) to generate structured reports, track candidate databases, and draft official correspondence.
• Fast and accurate typing skills (minimum 40–50 WPM) to facilitate real-time note-taking and rapid task capture during meetings.
• Demonstrated experience working with secure/classified communication networks, MS Teams, Video Teleconferencing (VTC) suites, and secure virtual collaboration platforms.
• Proven experience with manual data entry, data validation, and digital file structure maintenance.
• Exceptional written and oral communication skills, with a proven ability to interact professionally and confidently with personnel at all echelons (from action officers to executive leadership).
• Demonstrated history of executing tasks effectively within a high-tempo, collaborative team environment.
• Active Top Secret/SCI (TS/SCI) security clearance.

Desired Qualifications:

• Highly Desired: Prior experience supporting a program office, with familiarity in military staff procedures.
• Experience working with a U.S. Federal government Department or agency.
• Experience capturing complex action items in fast-paced meetings and translating them into clear, actionable tasks for a project manager or scheduler.
• Familiarity with basic project tracking frameworks (e.g., action item logs, milestone tracking, or Plans of Action & Milestones [POA&M]).
• Prior experience managing a customer/candidate pipeline, coordinating proctoring schedules, or administering training/certification databases.
• Experience managing Microsoft SharePoint portals, MS Planner, MS

Compensation Details:

$85,000 - $96,000 Annually

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

09/02/2026 - Until Filled

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.