Certification Coordinator

Greenpoint Technologies; Bothell (WA); Presencial; USD 51 000 - 70 000; Tempo integral

Resumo da oferta

Greenpoint Technologies is seeking an Administrative Support professional for the Certification group to manage certification documents, approvals, and data tracking in support of STC projects. You will coordinate with FAA personnel and engineering designees, perform data entry, and maintain confidential and non‑confidential records.

Responsibilities include updating PLM milestone reporting, organizing master STC files, preparing correspondence, and providing cross‑departmental administrative

Qualificações

• Bachelor's degree plus minimum two years related industry experience; aerospace background is a plus.
• FAA data approvals experience or familiarity is preferred.
• Experience with document classification, filing, auditing, and confidential (CUI) document control.
• Strong written and verbal communication skills and ability to coordinate with engineers and designees.

Responsabilidades

• Assist Certification Department in obtaining data approvals from FAA and authorized personnel.
• Coordinate certification personnel for review and approval of drawings and documents.
• Enter data and track designee and regulatory approvals in databases.
• Support PLM system for milestone reporting and documentation tracking.
• Maintain STC files and designee records, renewals, and authorizations.
• Classify, file, audit, and manage confidential and non-CUI documents.
• Review drawings and specifications for completeness and accuracy.
• Collaborate to resolve discrepancies and implement changes.
• Maintain department processes and coordinate meetings.
• Handle mail, packages, and cross-departmental support as needed.

Conhecimentos

Data entry

Documentation management

Coordination

Communication

Time management

Attention to detail

Formação académica

Bachelor's degree

2+ years related industry experience

Ferramentas

MS Office (Word, Excel, PowerPoint, Access)

Outlook

Visio

MS Project

PLM System

Descrição da oferta de emprego

Provides administrative support to Certification leadership and Certification Engineers. Responsible for managing certification documents and their associated approvals, in support of the STC projects requirements.

Essential Duties and Responsibilities

• Assists the Certification Department in obtaining the necessary data approvals from the Federal Aviation Administration (FAA) and appointed persons or equivalent agency.
• Coordinates on-staff and consultant aircraft certification personnel for the review and approval of engineering drawings and documents to the requirements of the FAA or other airworthiness organizations.
• Performs data entry for the Certification department, including tracking of designee and regulatory agency approvals and data utilizing database software.
• Supports Certification Engineering department with data and tracking of milestone reporting using the Project Lifecycle Management (PLM) System.
• Maintains master Supplemental Type Certificate (STC) files and designee records including renewal letters and authorizations.
• Classifies, files, audits, receives, distributes, tracks, and maintains a system of confidential (CUI) and non-CUI documents according to established procedures and standards for security and document organization.
• Examines documents, such as drawings, change orders, and specifications, to verify completeness and accuracy of data.
• Confers with document originators or engineering and certification liaison personnel to resolve discrepancies and compiles required changes to documents.
• Maintains and updates department processes and procedures.
• Coordinates and sets up meetings.
• Prepares, sends, receives, and routes mail packages.
• Performs cross-departmental administrative support upon request.
• Maintains regular attendance, including being at work, being on time to work, and working full shifts.
• Other duties as assigned.

To perform the job successfully, an individual should demonstrate the following competencies:

Greenpoint Core Competencies

• Adaptability – Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
• Communications – Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
• Dependability – Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
• Initiative – Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
• Teamwork – Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
• Work Quality – Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Job Core Competencies

• Planning & Organization– Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, and works in an organized manner.
• Job Knowledge – Competent in required job skills and knowledge, exhibits ability to learn and apply new skills, keeps abreast of current developments, requires minimal supervision, displays understanding of how job relates to others, and uses resources effectively.

Summary of Education, Experience & Certification

Bachelor's (B.A.) degree, a minimum two (2) years related industry experience; or equivalent combination of education and experience. Aerospace background and aircraft interior industry experience a plus.

Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person, which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.

Required Knowledge, Skills & Abilities

• Ability to meet high expectations for meeting strict schedules, budgets, and technical solutions.
• Ability to adapt to tailored processes designed for classification, filing, auditing, and maintenance of confidential (CUI) and non-CUI documents.
• Basic knowledge of FAA and foreign authority STC processes.
• Effective written and verbal communication with designees and other certification personnel via email and telephone. Prior experience in coordinating and communicating is highly desirable.
• Demonstrated experience in detail-oriented work with a high degree of accuracy.
• Proven experience using MS Office (Word, Excel, Power Point and Access), MS Outlook, Visio and MS Project.
• Ability to develop presentations, spreadsheets, databases, charts, graphs, formulas, and pivot tables.
• Ability to understand and resolve process issues.
• Ability to handle multiple priorities and tasks simultaneously while maintaining a positive and professional demeanor.
• Ability to work well independently and cross-functionally, demonstrating a high-level of customer service.
• Ability to speak effectively before groups of customers or employees of the organization and organize and facilitate meetings to discuss technical issues.
• Strong communication, time-management, and problem-solving skills.
• Ability to read and interpret engineering drawings and reports.
• Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
• Ability to travel as required.
• Ability to work overtime as required.

The expected WA salary range for this position is between $51,000.00 - $70,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law.

About Greenpoint Technologies

Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State. We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors. It’s complex work, but we work smart. In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers:

• Big jobs and stretch assignments.
• High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
• Ability to make a big, visible impact on the end product.

We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Greenpoint Technologies’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.