Centralized Scheduler Lead

BJC HealthCare; Ballwin (MO); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Retirement plan with company match

Tuition assistance

Paid time off

Adoption assistance

Job summary

BJC HealthCare in Missouri is seeking a Scheduler Lead to oversee patient access and scheduling across departments. You will mentor PAR I/II and Scheduler staff, run reports to monitor productivity, and coordinate onboarding and training to improve efficiency and patient flow.

This is a day-time, full-time role with benefits, requiring 2–5 years of experience and a High School diploma or GED; preferred Associate's degree and CHAA certification.

Qualifications

• 2–5 years experience in patient access/scheduling.
• Proficient in hospital scheduling and preregistration.
• HIPAA privacy standards knowledge.
• Strong communication and mentoring skills.
• Ability to work across multiple hospital systems.

Responsibilities

• Serve as subject matter expert in patient access & scheduling.
• Mentor schedulers; run reports on accuracy and productivity.
• Adjust staffing to meet volume and operational goals.
• Coordinate with IT/vendors to investigate and resolve issues.
• Coach staff and conduct audits to improve processes.

Skills

Scheduling expertise

Mentoring

Leadership

HIPAA awareness

Education

High School Diploma or GED

Associate's Degree

Job description

Additional Information About the Role

Scheduler Lead

Additional Preferred Requirements

• Day Time Role
• Lead Scheduler Role
• FT with Benefits

Overview

BJC HealthCare is one of the largest nonprofit health care organizations in the United States, delivering services to residents primarily in the greater St. Louis, southern Illinois and southeast Missouri regions. With net revenues of $6.3billion and more than 30,000 employees, BJC serves patients and their families in urban, suburban and rural communities through its 14hospitals and multiple community health locations. Services include inpatient and outpatient care, primary care, community health and wellness, workplace health, home health, community mental health, rehabilitation, long-term care and hospice.

BJC is the largest provider of charity care, unreimbursed care and community benefits in the state of Missouri. BJC and its hospitals and health service organizations provide $785.9 million annually in community benefit. That includes $410.6 million in charity care and other financial assistance to patients to ensure medical care regardless of their ability to pay. In addition, BJC provides additional community benefits through commitments to research, emergency preparedness, regional health care safety net services, health literacy, community outreach and community health programs and regional economic development.

BJC’s patients have access to the latest advances in medical science and technology through a formal affiliation between Barnes-Jewish Hospital and St. Louis Children’s Hospital with the renowned Washington University School of Medicine, which consistently ranks among the top medical schools in the country.

Role Purpose

The Patient Access Lead - Scheduling could have a variety of responsibilities including supporting all aspects of the scheduling and pre-registration of the patients. Scheduling patient services, this team member may be the first point of contact for potential patients and therefore must represent BJC with the highest standard of customer service, compassion and perform all duties in a manner consistent with our mission, vision, values and BJC service standards. The Patient Access Lead ensures the most accurate insurance plan is populated in the patient record. This team member coordinates and implements projects and special assignments that support Patient Access processes and initiatives enterprise wide. Responsible for the development of innovative processes within PA to support staff working smarter not harder. The Patient Access Lead must possess exceptional attention to detail and critical thinking skills. In addition, the Patient Access Lead - Scheduler will facilitate all components of the Patient Access Rep and/or Scheduler's pre-boarding and onboarding at BJC. In addition to performing the duties of PAR I & II and/or Scheduler, this position serves as as a formal mentor to PAR I, II and/or Scheduler. Working independent of direct supervision, the lead will coordinate the work of others.

Responsibilities

• Serves as a subject matter expert in all areas of patient access & scheduling. Facilitate virtual huddles to connect with schedulers for mentoring opportunities. Run and review reports to determine accuracy, productivity, and timeliness of scheduling & preregistration process. Provide additional education as required. Train staff and perform necessary audits.
• Adjust staffing as needed based on volume expectations. Serve as first line resource to staff for any questions or concerns. Ensures that the productivity and actions of the group meet/support the overall operational goals of the department as established by department leadership. Determine staffing needs. Review staff hours worked vs scheduled hours and determine appropriate disposition if variation exists.
• 'Communicates in a professional, positive and patient-focused manner by phone. Takes initiative to identify and report system related issues. May work in partnership with vendor and BJC I.T. resources to investigate, resolve and monitor corrections. Excels in hospital registration & scheduling in multiple ancillary computer systems. Cross-trained in all aspects of scheduling for multiple departments & services. Registers, verifies insurance, checks insurance eligibility and retrieves documents in the Active Fax system. Prepare, coordinate and execute staff communications; prepare huddle agendas and lead meetings. '
• 'Proficient in hospital scheduling & preregistration, assuring proper patient identification, accurate data collection and correct insurance allocation. Experienced in use of multiple BJC computer systems. Demonstrates ability to understand and comply with Medicare Secondary Payer and HIPAA privacy standards. Ensures updates regarding changes to operational procedures are communicated to the staff. May perform virtual quality audits and reports results to leadership. May participate in the development of departmental staffing and have direct responsibility for adhering to those goals. Provide coaching and re-education to staff when trends or competency issues are identified.'
• Able to provide consistent, excellent customer service in a variety of situations. Mentor staff in the most appropriate ways to handle various situations that may arise.
• BJC has determined this is a safety-sensitive position. The ability to work in a constant state of alertness and in a safe manner is an essential function of this job.

Minimum Requirements

Education

• High School Diploma or GED

Experience

• 2-5 years

Preferred Requirements

Education

• Associate's Degree

Licenses & Certifications

• CHAA

Benefits and Legal Statement

BJC Total Rewards

At BJC we’re committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well‑being.

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance* paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

To learn more, go to our Benefits Summary.

*Not all benefits apply to all jobs

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer