Centralized Diet Office Representative | Full Time | Riedman Campus

Rochester Regional Health; City of Rochester (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

The Central Diet Office Representative at Rochester Regional Health will support diet order management and maintain accurate communication with patients and clinical staff. You will answer calls, relay diet details, and ensure orders are processed accurately using the menu software to input orders and generate tray tickets.

The role requires excellent customer service, attention to detail, and ability to multitask in a fast-paced environment.

Qualifications

• High School Graduate or equivalent within 90 days of hire into the position.
• Two (2) years customer service experience preferred, ideally in a health care setting.
• Associate degree or higher preferred.

Responsibilities

• Input and verify patient diet orders in the menu software to generate customized menus.
• Answer calls and provide exceptional customer service to patients and hospital staff.
• Coordinate with Food Services and other departments regarding patient meals and diet orders.
• Provide operating reports such as tray tickets and nourishment lists as required.
• Maintain accuracy in patient menus and dietary restrictions while multitasking across programs.

Skills

Customer service

Multitasking

Communication

Phone etiquette

Education

High School diploma or equivalent

Associate degree

Tools

Menu software

Microsoft Outlook

Genesys

Job description

DescriptionJob Title: Centralized Diet Office RepresentativeDepartment: Food & Nutrition ServicesLocation: Riedman Campus 100 Kings Hwy RochesterHours Per Week: 37.5Schedule: The Diet office is open 7 days per week, between the hours of 5:00am and 7:30pm. Our Highest need for coverage is to work Weekday evenings 11a-7:30p or Weekends for morning or afternoon coverage.

SUMMARY

The Central Diet Office Representative is responsible for providing essential support in managing diet orders and maintaining accurate communication with patients, healthcare staff, and other disciplines. This role requires exceptional customer service when answering calls, addressing patient inquiries, and ensuring that diet orders are processed accurately and efficiently. This individual must possess a strong understanding of various diet orders, including restrictions and preferences, to relay the correct information to the Food and Nutrition team. Additionally, the Central Diet Office Representative must be proficient in using the menu software program to input and update diet orders, generate tray tickets, tally guides, etc. Exceptional communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment are essential to the success in this position. The role supports food service operations at designated RRH hospitals and long-term care centers by ensuring accuracy of patient menus, delivering timely reports to food service managers, and providing exceptional customer service to all callers.

RESPONSIBILITIES

Collaborates to deliver a seamless, exceptional customer experience across a broad range of customer touch points, channels, processes, and applications. Works across multiple functions and with all levels of the organization. Enrolls and activates patient in menu selection program, including answering questions and/or resolving any user issues; escalating according to established process. Promote a positive and friendly work atmosphere where customer service and patient safety are top priorities. Acts as a liaison between Food Services and all other departments with respect to patient meals, diet orders, and floor stock. Promptly respond to phone calls from all customers (patients, nursing, and hospital departments) Accurately input and verify patient diet order, tube feeding, nourishments, food allergies, food preferences, and special services into patient file in order to generate a customized menu for each patient via menu software program. Adjust patient menu to meet appropriate nutrient and fluid allowances. Assist patients with meal selection via phone or through virtual care. Meal selections must be within the bounds of the patient diet order and take into account allergies and preferences. Provide operating reports to food service departments at designated times, and as requested: tray tickets, tally guides, nourishment list, tube feeding list/labels, etc. Ability to multi task and utilize multiple software programs at the same time.

REQUIRED QUALIFICATIONS

High School Graduate or equivalent within 90 days of hire into the position

PREFERRED QUALIFICATIONS

Two (2) years customer service experience preferred, ideally in a health care setting. Associate degree. Ability to multitask, handling phone conversations while accurately utilizing multiple programs in the computer while continuing to focus on the conversation. Experience with Microsoft applications (outlook, teams, etc.), Genesys, Computrition.

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

PAY RANGE

$16.50 - $19.00 The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.