Central Supply Technician

SRPMIC; Scottsdale (AZ); On-site; USD 25,000 - 30,000; Full time

Job summary

SRPMIC in Scottsdale, AZ, is seeking a Central Supply Technician to maintain inventory, place orders, receive and deliver supplies across service lines within Health and Human Services. You will ensure accurate records, coordinate with departments, and uphold safety policies.

Under supervision, the role includes operating warehouse equipment (forklift), maintaining MSDS records, and meeting reporting requirements.

Qualifications

• High school diploma or GED required.
• 1 year full-time experience in warehousing, inventory or stores-related activity.
• Forklift certification required or obtained within first 3 months of hire.

Responsibilities

• Monitor inventory levels and collaborate with managers to ensure adequate supplies.
• Place orders with vendors and manage procurement timelines.
• Receive, inspect and stock goods; prepare receiving reports and coordinate delivery.
• Deliver goods to departments and obtain acknowledgment of receipt.
• Maintain records of deliveries, shortages and returns; file PO documents.
• Conduct periodic inventory and report discrepancies; maintain MSDS records.
• Operate warehouse equipment safely and report safety issues and suggestions.

Skills

Inventory management

Vendor coordination

Record keeping

Safety awareness

Forklift operation

Communication

Education

High school diploma or GED

Forklift certification within 3 months

Tools

Inventory software

MSDS management

Job description

Under direct supervision of the Supply & Procurement Manager, the Central Supply Technician ensures an adequate supplies by monitoring inventory, placing orders, receiving, stocking and delivering supplies to various service lines throughout Health and Human Services (HHS) . Adheres to inventory control processes, recommends improvements, cost-savings and safety procedures. This job class is treated as FLSA non-exempt. This is a driving position.

Essential Functions

Essential functions, may vary among positions, but may include the following tasks, knowledge, skills, abilities and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

1. Inventory Management

• Collaborates with Practice Managers to ensure that supplies are adequate within each service line.
• Monitors supply levels to preemptively ensure that supplies are sufficient for the proper functioning of the RPHC.
• Works within the organizational structure to anticipates surge events to ensure proper supply.
• Records receipt of new supplies in the inventory management system.

2. Ordering

• Works with contracted vendors to set up accounts and ordering protocols.
• Orders supplies to ensure timely delivery.
• Identifies supply chain timelines and problem solves issues causing delay.
• Identifies new vendors for gap supply needs.

3. Receiving

• Verifies deliveries with packing slips and purchase order.
• Inspects goods for accuracy in quantity and items ordered, damages and/or shortages. Refuses shipment if shipping container is visibly damaged/broken and makes note on delivery slip.
• Identifies and brings to the attention of the Buyers any shortages, back orders, return of overages and/or replacement of damaged items. Makes note of any discrepancies on receiving report and within several recording logs.
• Notifies Property Management staff of incoming items needing to be tagged as property of the SRPMIC.
• Prepares hardcopy receiving report using online computer system for purchase order deliveries.
• Prepares goods for delivery and calls departments to coordinate pick up or delivery of goods.

4. Delivery

• Delivers goods to ordering department.
• Has department personnel acknowledge receipt of goods by signing the hardcopy Receiving Report.

5. Filing/Recording

• Records who signed for delivery.
• Any incomplete orders are noted; damaged, duplicate orders, wrong Items are recorded.
• Files purchase order and supporting documents in closed Purchase Order (PO) files when orders are complete.
• Keeps record of all hazardous items by obtaining Materials Safety Data Sheets (MSDS) and keeping them on file.
• Keeps record of number of deliveries, number of returns, and other statistical information as requested for reporting purposes.
• Turns in weekly productivity reports.

6. In-house Inventory Stock

• Stocks shelves with inventory supplies as they are delivered from suppliers.
• Notifies supervisor when inventory levels reach “reorder levels”.
• Conducts annual inventory of stock on hand and other periodic inventory activities as directed.

7. Other

• May operate various types of equipment including, but not limited to, lift truck, hydraulic lifts, forklift, handcarts, power tools, computer, calculator and other loading/unloading equipment in a safe and efficient manner.
• Cleans receiving areas inside and outside of building, as needed.
• Operates vehicles in a safe and efficient manner.
• Observes normal rules of safety and makes recommendations for safety issue improvements.
• Performs other job related duties as assigned.

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of the history, culture, laws, customs and traditions of the SRPMIC.
• Knowledge of issuing manuals and automated systems.
• Knowledge of appropriate safety requirements and corrective actions.
• Knowledge of inventory recordkeeping and management, including use of Purchasing Division specialized computer system.
• Knowledge of Healthcare Supply Chain operations and medical terminology.
• Knowledge of Healthcare accreditation (AAAHC, CARF, Etc.)
• Skill establishing and maintaining effective working relationships with vendors, co-workers and SRPMIC staff at all levels.
• Skill with verbal and written communication, numbers, record keeping, and use of routine purchasing and warehousing trade tools.
• Skill using personal computer and related software.
• Skill operating warehouse equipment such as forklift and lift truck in safe and efficient manner.
• Skill with eye/hand coordination sufficient to operate required equipment safely and to perform the essential functions of the position.
• Ability to perform a variety of supply management and purchasing related clerical work.
• Ability to recognize safety hazards and to use all equipment appropriately.
• Ability to lift and carry heavy objects up to 50 pounds when loading, unloading and stocking supplies.
• Ability to work for extended periods of time performing activities that requires stooping, reaching, lifting, pulling, crawling, and carrying items of 25 pounds or more.
• Ability to climb ladders to stock shelves, etc.

Education and Experience

High school graduate or GED equivalent and 1 year full-time experience in warehousing, inventory or stores-related activity.

• Successful completion of a post-high school training program in inventory management, warehousing or stores-related curriculum may be substituted for 6 months of the required 1year experience.
• Must have certification to operate a forklift or obtain certification within first 3 months of hire.

Equivalency

Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility

An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

• Must possess and maintain a valid Arizona Driver’s License.
• Ensures all patient information is kept confidential and complies with Health Insurance Portability and Accountability Act (HIPAA) regulations and SRPMIC HHS policies and procedures.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

SRPMIC is an Equal Opportunity/Affirmative Action Employer Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required

1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods

1) attach to application

2) fax [phone]

3) mail or hand deliver to Human Resources.

4. email [e-mail]

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.