Central Supply Chain/ Purchasing - Full-Time

La Rabida Children's Hospital; Chicago (IL); On-site; USD 25,000 - 39,000; Full time

Job summary

La Rabida Children's Hospital in Chicago seeks a Central Supply Specialist to manage inventory and fill daily supply requests. This role ensures disinfected patient equipment is ready, maintains par levels, and collaborates with clinical staff to support patient care.

The position involves data entry, cycle counts, and coordinating with the Central Supply Lead and Purchasing Manager to meet hospital needs.

Qualifications

• High School diploma required.
• Experience with inventory management or supply chain preferred.
• Familiarity with hospital supply equipment a plus.

Responsibilities

• Manage central supply inventory levels using database and cycle counts.
• Restock supplies to maintain par levels and prepare for expirations.
• Disinfect and inspect patient equipment returned to Central Supply.
• Process and document patient supply issuances and charges.
• Collaborate with nursing and clinical staff to meet daily distribution needs.

Skills

Inventory management

Data entry / records

Collaboration with clinical staff

Disinfection & sterilization prep

Equipment handling & transport

Education

High School diploma

Tools

Meditech

Vocera

Inventory database

Job description

La Rabida Children's Hospital provides specialized, family-centered health care to children with medically complex conditions, disabilities, and chronic illness. Through expertise, compassion, and advocacy we help children and their families reach their fullest potential, regardless of their ability to pay.

Our not-for-profit hospital, licensed for 49 beds, helps transition children from neonatal or pediatric intensive care to home, by providing medical, rehabilitative and developmental care, and by training families to continue treatments and manage the necessary equipment in the home. La Rabida also provides extensive rehabilitation for those recovering from wounds or burns and treatment for exacerbations of chronic conditions.

The hospital’s enhanced pediatric patient-centered medical home provides primary care to children with complex medical conditions and their siblings. Children with medical homes elsewhere come to La Rabida for specialty services. La Rabida offers a wide range of specialty services provided to children with sickle cell disease, diabetes, and many others. Children are supported in their emotional and developmental growth, particularly in cases where such growth has been interrupted by accident or disease.

Finally, La Rabida provides forensic and treatment services for children exposed to abuse and neglect, comprehensive assessments for youth in care, early intervention for children between 0 and 3 years of age. Care coordination services for medically complex children are also provided for those who are covered by a health plan and receive care from providers in Cook County

Job Description

SUMMARY: This position is responsible for clinical inventory management through database and physical counts of materials to meet daily distribution demands. Responsible for maintaining designated supplies and materials par levels within the hospital. The Central Supply Specialist also is responsible for the disinfection, cleaning, storage and transporting of medical equipment, owned or rented. Actively partner with the clinical staff to support the hospital’s mission of improving the quality of life for each of our patients. Central Supply primary customer base include (1) Inpatient care, (2) Acute Care Center, (3) Outpatient Clinic, (4) Rehab Services (5) Respiratory and other ancillary medical service departments.

ESSENTIAL FUNCTIONS

1. This position is required to work independently and as a member of the Supply Chain group, under direct and indirect supervision. The employee receives assignments and is expected to carry them through to completion with substantial independence. Work is reviewed for adherence to instructions, accuracy, completeness and conformance to standards of practice or precedent. The position will receive work tasks from the Central Supply Lead Specialist and the Purchasing Manager.
2. Monitors central supply inventory levels through database review and periodic cycle counts of products to meet the daily distribution needs of the hospital. Maintains appropriate records and files of data entry documentation for quantities of products ordered and received.
3. Checks for expiration of Central Supply items while restocking assigned areas and main inventory. Monthly, provide the Lead Supply Chain Specialist with a list of supply and material items due to expire within the next 75 days of each month-end.
4. Identifies items to be charged, added or deleted from the physical inventory and inventory database.
5. Provide a reasonable and timely response to requisition requests for hospital supplies and materials from departments within the hospital. Requisition requests are received through email, phone calls, voicemail, Vocera, in-person requests and through Meditech.
6. Fill supply requisitions and phone requests to restock the Crash Carts stocked to the appropriate levels.
7. Troubleshoot inventory discrepancies and report to the Lead Supply Chain Specialist, items with significant volume variances.
8. Prepare and participate in periodic physical inventory counts.
9. Inspects and disinfects all patient equipment returned to Central Supply, ensuring that the patient equipment is in proper working condition. Report any observed equipment issues to Plant Operations (Biomed).
10. Follow the Nursing Care process for the patient trachs. Complete the required pre-cleaning and quality inspection of patient trachs, prior to transporting them to the University of Chicago for sterilization. Maintain a trach transport log, which monitors the transfer of trachs between hospital organizations and the frequency each trach has been sterilized.
11. Process Patient Charges for patient specific supply issuances. Maintain the appropriate documentation of supplies issued to Inpatient, Outpatient and the Acute Care Center patients. Store file documents for a minimum of 36 months. Documentation should include Patient number, date of issuance, stock number and evidence of who issued the supply item.
12. Participate in Supply Chain staff meetings, provides input to enhance the department’s objectives, maintain a clean an organized work environment and read emails in a timely manner. Attends inter-department meetings and educational offerings, as assigned.

ADDITIONAL FUNCTIONS

• Wears appropriate clothing for this area of operation. Wears appropriate protective equipment, consistent with the task at hand (i.e, decontamination tasks).
• Reports to Central Supply Lead regarding assignments, carries hospital provided phone/pager and responds if summoned.
• Maintain up-to-date knowledge of products, processes and suppliers.
• Remain fully flexible to meet the department’s service needs and demands.
• Adheres to all La Rabida Children's Hospital standards, policies and procedures.
• Integrates La Rabida Children's Hospital’s core values into daily work decisions and actions; exhibits a service oriented behavior toward all hospital staff.
• Performs other duties as assigned or needed.

Qualifications

Education: High School diploma

Related Work Experience: Previous experience as a Nursing Assistant preferred

Licensure/Certification: None

Specialized Knowledge and Skills: None: On-the-Job training to operate sterilizer

Additional Information

La Rabida Children's Hospital is very proud to be an Equal Employment Opportunity Employer

La Rabida is a place unlike any other. We understand the needs of families with children dealing with the most serious or complicated of conditions. With teams of the best healthcare providers in Chicago, we give continuous, comprehensive care, education, and support, helping families face their unique obstacles head-on.

La Rabida Children's Hospital is very proud to be an Equal Employment Opportunity Employer.