Center Operations Coordinator

USO; Fort Belvoir (VA); On-site; USD 24,000 - 30,000; Full time

Job summary

The USO is seeking a Center Operations Coordinator for our Fort Belvoir location. You’ll support a variety of center programs, events and services, creating a welcoming, clean, and engaging environment for troops and visitors.

You will assist with operations, communications, and volunteer coordination, while maintaining safety and following USO guidelines. Prior center operations or relevant admin experience is valued.

Qualifications

• High school diploma or equivalent.
• 0-2 years work experience in administrative, event management, marketing support, retail, customer service, recreation facility or related role.
• Preferred: experience in not-for-profit, military, multicultural and/or global organization.
• Strong interpersonal, customer service and problem-solving skills.
• Punctual, organized and self-motivated with ability to adapt to changing needs.
• Able to work collaboratively in a team environment and take initiative.
• Excellent written and oral communication skills.
• General knowledge of military community preferred.
• Ability to design and format promotional materials; familiarity with print/production processes.

Responsibilities

• Greet guests, orient them to the Center and its offerings, and provide high-quality customer service.
• Assist with opening/closing procedures, key control, Emergency Preparedness Plan compliance, and safety protocols.
• Maintain readiness and cleanliness of the Center and equipment; monitor inventory and replenish supplies.
• Plan and execute programs and events, ensuring volunteer coverage and program delivery quality.
• Create flyers, brochures and posters; manage Center's social media presence per USO guidelines.
• Handle calls, emails, and maintain reports, files and databases.
• May train volunteers and process cash or card sales; may operate a USO or personal vehicle.
• Assist with backfilling for Center Operations Specialists as needed.

Skills

Interpersonal skills

Customer service

Problem-solving

Punctuality

Organizational skills

Team collaboration

Written & verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Digital Cheetah

Desktop publishing software

Job description

Why join our team?

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job - it's a calling, and we believe in doing what you love and loving what you do.

A Certified Great Place to Work®

Don’t just take our word for it-our people have spoken. According to the Great Place to Work® 2025-2026 survey

• 96% feel good about how we support the community
• 94% are proud to tell others they work at the USO
• 92% say their work has special meaning - it’s not \"just a job\"
• 91% felt welcomed from day one
• Over 88% agree all employees are treated fairly, regardless of race or gender

The Center Operations Coordinator position assists in a wide variety of tasks related to operating and maintaining one or more Centers, delivering valuable, fun and creative programs, events and activities at locations surrounding the Center(s). The position also assists in creating and maintaining a clean, warm, inviting and friendly environment for troops. It may assist with volunteers and social media communications and have light administrative and cash-handling responsibilities.

Principal Duties and Responsibilities (*Essential Duties)

• Meet and welcome guests, and orient them to the Center and its offerings, amenities, tours, classes, programs and services. Serve as a knowledgeable operations and programs resource and provide troops high quality and friendly customer service in a variety of areas, including in providing relevant, informative travel advice and complaint resolution.*
• Assist with operational procedures, including opening and/or closing, key control, Emergency Preparedness Plan compliance, and ensuring safety and security protocol adherence.*
• Monitor and maintain readiness and availability of the Center, and its activity and lounge areas. Maintain standards of cleanliness for all facilities and equipment. Monitor and ensure the operability of facilities and equipment, and monitor supply inventory and replenish stock.*
• Help to plan and execute programs, activities and events, on and off U.S. military installations, ensuring sufficient volunteer coverage and supplies, and support Center Operations Specialists and higher level colleagues’ evaluations of USO Center operations and program delivery.*
• Assist with communicating Center operations and programs to create awareness by creating flyers, brochures and posters, etc., and by communicating with local media representatives. May assist with Center’s social media presence by maintaining the Center’s website, and updating social media channels with content about Center programs, activities and events. Ensures that the Center’s social media content adheres to USO guidelines.
• Answer and screen incoming telephone calls. Review and respond to email. Produce and maintain reports, files and databases.
• May guide, train and act as a resource for volunteers and serve as a point of contact for collecting and maintaining their service records. May process cash or credit card sales.
• May be required to operate a USO or personal motor vehicle.
• Other duties as assigned, including backfilling for Center Operations Specialists, or other positions, as directed by senior leaders.

Job Specifications

• High school diploma or equivalent.
• 0-2 years work experience in an administrative, event management, marketing support, retail, customer service, recreation facility or related role. Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred.
• Strong interpersonal, customer service and problem-solving skills. Able to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism.
• Must be punctual, organized, and self-motivated, with the ability to quickly and easily adapt to changing organizational needs. Must show initiative, self-motivation, and attention to detail. Ability to quickly and easily adapt to changing organizational needs.
• Able to achieve desired results while working collaboratively in a team environment.
• Demonstrated proficiency in written and oral communications.
• General knowledge of military community preferred.
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
• Working knowledge of basic business functions. Able to perform basic math and follow proper cash/donation handling and reporting procedures.
• General knowledge of safe food handling and storage practices.
• Ability to design & format promotional materials (i.e. brochures, flyers, posters, etc.). Working knowledge of print/production process preferred.
• Proficiency using computers and various software, applications, and programs including Microsoft Office Suite, and social media platforms. Familiarity with Digital Cheetah, desktop publishing software and gaming programs preferred.
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver’s license.
• Ability to obtain and maintain a valid United States passport and valid foreign driver’s license* (in applicable locations/regions)
• Must be a strong advocate of the USO's mission.

Details

• This position is located in Fort Belvoir, VA. Preference will be given to local candidates within commuting distance to the location.
• The salary for this position is $17.25/hr -$21.56/hr.
• To support pay transparency, this posting includes the anticipated base salary range for this role. Compensation is determined based on several factors including geographic location, relevant experience, specialized skills, certifications, and overall alignment with the position requirements. Our compensation practices are designed to ensure market competitiveness and internal equity across roles and levels.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

direct quotes from employees

• The organization truly cares about the people who work here.
• There is great consideration given and extended in the following areas organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of.