CCL Admin Asst III

Health & Human Services Comm; San Antonio (TX); On-site; USD 37,000 - 44,000; Full time

Job summary

Health & Human Services Comm in San Antonio seeks an Administrative Assistant III for the Child Care Regulation program. This role provides essential administrative support, data entry for licensing applications, and coordination of mail, records, and communications with staff and the public.

The position requires high school graduation, 1 year of admin support experience or 30 college hours substituted, and strong proficiency with Outlook, Excel, and Word.

Qualifications

• Graduation from high school or equivalent required.
• One (1) year full-time administrative support/clerical experience required.
• Thirty semester hours from an accredited college or university may be substituted for the required experience.

Responsibilities

• Performs data entry into electronic systems and processes license applications.
• Gives front-line information and triages calls; conducts visitor greeting and basic office support.
• Manages mail, records, copies, and packet preparation for distribution.

Skills

Data entry

Verbal communication

Written communication

Office coordination

Multitasking

Education

High school diploma or equivalent

30 semester hours substitution for experience

Tools

Outlook

Excel

Word

Job description

Posting ID22779-Posted10/27/2026-Health & Human Services Comm-Region 8 CCL DC Field Ops-Community and Social Services-Not Eligible for Telework- Additional Shifts available (1) -b. $3000 - $4999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage .

Functional Title:CCL Admin Asst III
Job Title:CCL Administrative Asst III
Agency:Health & Human Services Comm
Department:Region 8 CCL DC Field Ops
Posting Number:22779
Closing Date:01/25/2027
Posting Audience:Internal and External
Occupational Category:Community and Social Services
Salary Range:$3,599.81-$4,365.66
Pay Frequency:Monthly
Salary Group:TEXAS-A-13
Shift:Day
Additional Shift:Days (First)
Telework:Not Eligible for Telework
Travel:Up to 25%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location:
Job Location City:SAN ANTONIO
Job Location Address:3635 SE MILITARY DR
Other Locations:None
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS

Brief Job Description

The Texas Health and Human Services Commission (HHSC) seeks a highly qualified candidate to fill the Administrative Assistant position within the Child Care Regulation program of the HHSC Regulatory Division. This position provides administrative support to Child Care Regulation inspectors and unit supervisors. The position must appropriately handle sensitive and confidential information. This position processes mail, retains a record management system, enters and compiles data, and routinely maintains program communication via telephone calls, emails, and face-to-face interactions with staff and the general public. This position coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. This position manages the data entry of applications for child care licenses, reviews and processes registered child care home applications, and provides case management of listed family homes under the jurisdiction of Child Care Regulation. This position maintains and improves knowledge and skills related to administrative functions in order to support the mission of Child Care Regulation.

Essential Job Functions (EJFs)

• Performs data entry into the Child Care Licensing automated system (CLASS) and other electronic systems. Data entry tasks include entering applications for child care licenses. Processes applications for registered child care homes, including reviewing for accuracy and completeness and conducting searches of relevant databases before an application is accepted. Processes applications and performs case management tasks for listed family homes, including communication with these child care providers, processing any provider changes, tracking fees and background checks, and completing letters for auto-suspensions and revocations. (30%)
• Maintains broad knowledge of program functions and requirements to provide program and agency information and/or make referrals to other community resources when triaging calls to agency offices. Professionally handles all incoming telephone calls and greets visitors. Works cooperatively with other building employees to provide rotating, back-up support for switchboard coverage. (30%)
• Processes mail by ensuring items are delivered to appropriate recipients and retains a record management system for hard-copy files. Makes copies and compiles packets of information for mass distribution to child care providers. (15%)
• Transcribes meeting notes and creates other documents to support the work of Child Care Regulation. Coordinates and schedules meetings and conferences using an automated system. Processes personal and unit travel. (15%)
• Coordinates the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies. (5%)
• Performs other duties as assigned and required to maintain unit operations. (5%)
• Attends work regularly in accordance with agency leave policy.

Registrations, Licensure Requirements or Certifications

None

Knowledge Skills Abilities

Knowledge of:

Office practices and administrative procedures.

Skill in:

Establishing and maintaining effective working relationships, both internally and externally.

Effective verbal and written communication.

Working in an office supporting several staff members.

Working independently in a fast-paced environment.

Ability to:

Understand written and verbal instructions.

Interact with all levels of staff.

Research and analyze data from different sources.

Effectively handle and prioritize multiple assignments in a dynamic environment.

Operate office equipment including computers, phones, fax machines, copiers, scanners and printers.

Operate word processing software, such as Outlook, Excel, Word and other computer applications.

Initial Screening Criteria

Graduation from high school or equivalent

One (1) year full-time administrative support, general office, clerical, secretarial experience.

Thirty semester hours from an accredited college or university may be substituted for the required experience.

Additional Information

Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas.

Applicants for this position who are considered for employment must pass a Criminal Background Check.

Active Duty, Military, Reservists, Guardsmen, and Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.