Catering Field Coordinator

City Barbeque; Cary (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

City Barbeque is seeking a Catering Coordinator/Field Manager in Cary, NC to plan, schedule, and execute full-service and drop-off catering events. This role works closely with the Catering Operations Manager to promote our mission, vision, values, and culture, including our award-winning, slow-smoked barbeque.

Evening and weekend availability is required with schedule flexibility based on demand. The position involves leading hourly teammates, overseeing event setup, and ensuring flawless guest

Qualifications

• Must possess a valid driver’s license and reliable transportation.
• Must pass a Motor Vehicle Background check.
• Excellent verbal and non-verbal communication skills.
• Strong time management and organization.
• Schedule flexibility based on demand.
• Commitment to excellence and integrity when unsupervised.

Responsibilities

• Schedules, coordinates and supervises hourly teammates and catering associates for events.
• Substitutes for the Catering Operations Manager as lead person for full-service events.
• Ensures orders are on time and correct; prepares teams for setup and execution.
• Plans staffing with Catering Operations Manager; participates in hiring input.
• Maintains drop sheets and updates weekly; posts them in prep area.
• Ensures accurate invoices and paperwork for events (invoices, drop sheets, contracts, tax docs).
• Checks calendars and systems for correct invoices and drop sheets.
• Communicates special-item requirements with restaurant management.
• Ensures equipment, areas, and vehicles are clean and organized; monitors staff cleanliness.
• Reports equipment repairs to Catering Operations Manager.

Skills

Leadership & supervision

Scheduling

Coordination

Communication

Time management

Interviews

Organizational skills

Driving

Job description

IMMEDIATE opening - Catering Field Coordinator/Manager! 50k+ package including hourly pay plus tips & gratuity for events. Evening/weekend availability is required & must have schedule flexibility based on demand.

City Barbeque is looking for a Catering Coordinator. The Catering Coordinator/Field Manager will work closely with the Catering Operations Manager to plan, schedule, and execute full-service and drop-off catering events. We are looking for someone to help grow City Barbeque by promoting our mission, vision, values, and culture. And did we mention our award winning, slow smoked barbeque?

Main Job Duties:

• Schedules, coordinates and supervises Hourly Teammates and Catering Associates who are assisting the execution of catering/drop-off events.
• Substitutes for the Catering Operations Manager as lead person/manager-on-duty for all full-service events as needed.
• Ensures that catering experiences are stress free for clients by guaranteeing that orders are on time and correct, and that Catering Associates are adequately prepared to setup and execute events.
• Works with Catering Operations Manager to plan for staffing needs. Interviews as needed and provides input to Catering Director about selections and potential hires.
• Organizes and maintains drop sheets for the week updating it throughout the week as new orders are created.
• Ensures that drop sheets are posted in prep area and correctly match invoice and schedule.
• Completes all paperwork for events, including invoice and drop sheet.
• Prepares/prints all paperwork needed for Catering Associates including invoices, drop sheets, full-service contracts, tax exempt certifications, and Keep and Share Calendar.
• Checks Microsoft Outlook Calendar & SalesForce for correct invoices and drop sheets.
• Communicates with restaurant management ahead of time regarding orders that have special items (e.g. fruit trays, veggie trays, cheese trays, etc.) for proper ordering.
• Communicates with restaurant management regarding any catering paper product that is needed.
• Ensures all catering equipment, assigned catering areas and catering vehicles is kept clean and organized at all times. Monitors Catering Associates to ensure they are adhering to cleanliness standards after events.
• Communicates any equipment repairs or needs to Catering Operations Manager.Other job duties as assigned.

Job Requirements:

• Must possess a valid driver’s license and have reliable transportation.
• Must pass a Motor Vehicle Background check.
• Exhibit positive verbal and non-verbal communication skills.
• Possess good time management and organization.
• Ability to be able to work with a schedule that is changes and is updated daily.
• Has an expectation of excellence.
• Shows integrity to do the right thing when unsupervised.

This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the restaurant or market.

City Barbeque participates in E-Verify. To learn more, please visit: E-Verify Participation Poster EN & ES, 05.13.26.pdf

City Barbeque may contact applicants and teammates via text message regarding interview scheduling, employment opportunities, onboarding, and other employment-related updates. If you do not wish to receive text messages, you may opt out at any time by replying STOP to any text message received from City Barbeque.