Catering Event Sales Coordinator

Colonial Group; Dallas, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Overtime pay

Meal plan & employee discounts

401(k) with 15% company match

Tuition discount

Bereavement leave

Holiday pay (1.5x)

Job summary

SSA Group is seeking an Event Sales Coordinator to manage school group meals, birthday parties, and the coordination of events from the Catering & Events Sales Team. You will organize details, communicate with clients, and oversee all catering and event services to meet expectations.

Reporting to the Catering Sales Manager or Director of Catering & Events, you will collaborate with operations and culinary teams to ensure flawless event execution, space planning and post-event follow-up, while

Qualifications

• Strong interpersonal and communication abilities for client interaction.
• Ability to build partnerships and foster teamwork across departments.
• Organizational skills with problem-solving and decision-making capabilities.

Responsibilities

• Live out SSA hospitality by delivering warm, memorable experiences for guests and clients.
• Handle all birthday inquiries.
• Upsell and detail the event with the client.
• Prepare contracts, BEOs, diagrams and other internal documents.
• Provide thorough and timely communication with clients.
• Coordinate with Catering Operations, Culinary Team and other departments to ensure flawless events.

Skills

Interpersonal skills

Communication skills

Team coordination

Problem solving

Flexibility

Tools

BEO knowledge

Job description

EVENT SALES COORDINATOR

The Event Sales Coordinator will be responsible for all school group meals, birthday parties and the detailing and coordination of events passed on by the Catering & Events Sales Team. The Coordinator will organize, finalize details and adjust for any changes to the configuration of the event, communicating directly with the client. The Coordinator will plan, oversee and execute all catering and event services for groups, while meeting customer expectations and communicating effectively with the operations and culinary team.

Who are we: For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused.

We bring together admissions, culinary, and retail with innovation and human connection to shape a seamless guest journey.

Our focus is on people, innovation, and operational intelligence as a means to create special moments with lasting impact. We call it 452 Hospitality, the foundation of how we serve our partners and their communities.

Reporting Relationship

The Event Sales Coordinator reports directly to the Catering Sales Manager and/or Director of Catering & Events.

Job responsibilities included, but at not limited to the following:

• Live out452 Hospitality by delivering warm, welcoming, and memorable experiences for every guest and client.
• Handle all birthday inquiries
• Upsell and detail the event with the client
• Prepare contracts, BEO’s, diagrams and other internal documents
• Provide thorough and timely communication with clients
• Constant and thorough communication and collaboration with Catering Operations, Culinary Team and any other departments involved in the event to ensure events are executed with operational excellence
• Uphold and demonstrate a complete understanding of company policies and procedures.
• Knowledge of space feasibility, maximizing space usage and yield management
• Remain knowledgeable of and manage in accordance with applicable local, state and federal laws.
• Maintain a clean, safe and organized work environment.
• Walk all event spaces before event to ensure everything is in working order. Report any repairs needed. Follow up on needed repairs in a timely manner.
• Knowledge of menu & event planning
• Coordinate with the selling manager on the detail out and manage the execution of an event, from menu, to linens, to set up…staffing, equipment, event execution…working directly with the customer in setting up and following through on all details of the event.
• Secure deposits and all event payments are made in full prior to each event
• Professional and positive communication to both guests and fellow employees
• Administrative support as needed for the Catering Sales Team
• Responsible for post event follow up, engagement and continued client development.
• Any other duties as assigned by the Director or General Manager
• Social Responsibility and Culture
• Promote an inclusive & supportive approach at the Unit.
• Supports unit in being an example for Company & Client guidelines with regard to Sustainability/Conservation efforts. Displays knowledge of efforts in business application.
• Supports SSA / Unit in driving community effort, engagement activities, and focus on opportunities of giving back.
• Perform other tasks as deemed necessary.

Job Requirements

• Strong interpersonal and communication skills, including the ability to articulate to our client, General Manager and HQ personnel.
• Understanding of the importance of team building/development, while fostering partnerships.
• Exceptional problem solving/decision making skills combined with the ability to be organized.
• Demonstrates financial management, merchandising, analytical, planning and leadership skills.
• Demonstrates the ability to remain flexible in a fast-paced environment.
• Computer knowledge and skill level for basic office functions.
• Physical ability to stand for extended periods and to move and handle boxes (35lbs) as necessary to operation, which entails lifting, and perform all functions as set forth above.
• Ability to work varied hours/days, including nights, weekends and holidays, as needed.

Previous Experience

• One to Two years minimum catering sales and/or event planning experience in off-site catering, hotel or cultural attraction catering venue preferred.
• BEO knowledge and execution a must.
• All education backgrounds eligible, must be 18 or older.

This is by no means an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job description. The Company reserves the right to revise the job description or to require that other or different tasks are performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs or technological developments)

Compensation and Benefits

• Eligible for overtime pay.
• On-Demand Pay Program: Get access to a portion of earned wages before payday.
• Meal Plan & Employee Discounts at applicable locations.
• Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods).
• Tuition Discount through Partnership College.
• Up to 8 hours of Bereavement Leave
• Holiday pay of 1.5× the regular rate is provided for hours worked on Christmas Day and Thanksgiving Day.
• Paid sick leave is provided in accordance with applicable state and local laws. Accrual rates, caps, and usage rules vary by location.

Locations include: Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C.. Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA). Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act. Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time.

SSA Holdings and its affiliated companies, including SSA Group, A&F Souvenir, Cinchio Solutions, and Behavioral Essentials, are equal opportunity employers. We are committed to diversity and inclusion in our hiring practices and welcome applicants from all backgrounds. A diverse team strengthens our collective impact.

All California Residents: By submitting your job application, you agree you have reviewed the SSA Group California Consumer Privacy Act (CCPA) Candidate and Employee Privacy Notice ("Notice").

San Francisco Residents: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" documentfor more information. By submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.