Catering Coordinator

Hy-Vee Inc; United States; On-site; USD 19,000 - 33,000; Part time

Job summary

Hy-Vee Inc. seeks a Catering Coordinator to own the full catering experience from first meeting to final invoice. You will write detailed orders, coordinate across kitchen, bakery, and deli, and ensure events run smoothly with a focus on exceptional customer service.

You will manage pricing, invoicing, and contracts for Hy-Vee catering events, while upholding standards of service, sanitation, and store guidelines in a fast-paced retail environment.

Qualifications

• High school diploma or equivalent experience.
• 1–3 years of similar or related work experience.
• Strong customer service and communication skills.

Responsibilities

• Provide prompt, friendly customer service and greet customers with a smile.
• Meet with customers to understand catering needs and write detailed orders.
• Coordinate across kitchen, bakery, and deli departments for each event.
• Maintain department standards for service, cleanliness, and appearance.
• Contact businesses to share Hy-Vee catering services and develop contracts.
• Determine pricing, prepare bills, and oversee invoicing procedures.
• Develop standard catering practices and perform quality control checks.
• Organize store shows and events, coordinating with the events team.
• Advise customers on rental equipment and purchases with Store Director approval.
• Ensure proper temperatures and storage procedures for freshness.
• Lead department work, assign tasks, and participate in manager meetings.
• Attend meetings and help ensure competitive pricing in the market area.

Skills

Customer service

Communication

Team leadership

Pricing & invoicing

Education

High school diploma or equivalent

1–3 years related experience

Job description

Additional Considerations (if any): - At Hy-Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Description

Job Title: Catering Coordinator

Department: Market Grille

FLSA: Hourly

Revision Date: 07/2026

About Hy-Vee

At Hy-Vee, we believe the shortest distance between two people is a smile. We're seeking people with a passion for customer service, a willingness to learn, and a commitment to being part of a team that strives to make our customers' lives easier, healthier and happier.

The Role and Why It's Important

Our Catering Coordinators are the driving force behind some of our customers' most memorable moments, from weddings and holiday gatherings to corporate events and everyday celebrations. In this role, you'll own the full catering experience, from meeting with customers and writing detailed orders to coordinating across departments and ensuring every event goes off without a hitch. If you're someone who thrives on organization, loves working with people, and takes pride in delivering exceptional results, we'd love to have you on our team.

What You'll Do

• Provide prompt, friendly customer service, greeting customers with a smile, learning their names, and going the extra mile to make every interaction a great one
• Meet with customers to understand their catering needs, write detailed orders, and coordinate across all departments involved including kitchen, bakery, and deli
• Set and uphold department standards for customer service, employee relations, cleanliness, sanitation, professional appearance, and overall profitability
• Contact businesses and prospective customers to share information about Hy-Vee's catering services and develop contracts for exclusive Hy-Vee catering events
• Determine pricing, prepare customer bills, extend and post invoices, and oversee department bookkeeping procedures
• Develop and maintain standard catering practices and conduct quality control checks for multi-event catering
• Organize store shows and events such as bridal and holiday shows, set up displays, and coordinate with the events coordinator for annual events
• Consult with customers on rental companies and recommend equipment purchases with Store Director approval
• Ensure proper temperatures and storage procedures are maintained to guarantee product freshness and control shrink
• Develop guidelines for department performance in the manager's absence and instruct, assign, and coordinate work of department employees
• Attend department manager meetings, obtain baseline pricing, and ensure competitive pricing in the market area
• Understand and troubleshoot equipment and ensure maintenance is performed as needed
• Maintain strict adherence to personal hygiene, dress standards, and all Hy-Vee policies and store guidelines
• Answer phone calls and return voicemails promptly and professionally
• Report to work when scheduled and work the expected number of hours

Your Skills

• Solve practical problems and work through complex situations with professionalism and good judgment
• Communicate clearly and confidently with customers, team members, and outside vendors in person, by phone, and in writing
• Compose original correspondence and follow technical manuals and guidelines
• Use math skills including fractions, decimals, and percentages for pricing and invoicing
• Lead and motivate a team, maintaining high standards and a positive, energetic work environment

Reporting Relationships

Accountable and Reports to: Store Director; Store Manager; Assistant Managers of Store Operations, Perishables, and Health Wellness Home Direct Reports: Department Employees

Education and Experience

High school diploma or equivalent experience required 1 to 3 years of similar or related work experience required

Physical Requirements

• Frequently stand and walk throughout a shift in sales, food service, or delivery areas
• Where applicable to the role: ability to safely use sharp knives and blades for food preparation
• Where applicable to the role: exposure to heat- and burn-related hazards associated with cooking, baking, or grilling equipment
• Where applicable to the role: ability to operate a delivery vehicle in accordance with applicable DOT standards
• Perform repetitive standing, walking, reaching, and bending associated with order fulfillment, POS transactions, and cleaning/sanitation duties

Work Environment

This is a fast-paced role in a retail and catering environment where you'll stay busy and engaged throughout your shift. You'll have frequent exposure to noise and occasional exposure to equipment movement, temperature extremes, dirt, and cleaning chemicals or solvents. Safety is always a priority, and training is provided to help ensure a safe and supportive work environment.

Employment is contingent upon the successful completion of a pre employment drug screen.