CATERING ADMINISTRATOR (FULL TIME)

Compass Group, North America; Union (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Retirement Plan

Health benefits

Discount Marketplace

Identity Theft Protection

Pet Insurance

Job summary

Gourmet Dining & Chartwells Higher Education at Kean University in Union, NJ is hiring a full-time Catering Administrator to coordinate campus catering events and handle administrative tasks.

The role requires prior catering coordination experience; experience in higher education is a plus. You will manage menus, guest counts, timelines, invoicing, and client communications to ensure flawless events.

Qualifications

• Prior experience as a catering coordinator is required.

Responsibilities

• Event Planning & Execution — Coordinate catering events from inquiry through completion, confirming menus, guest counts, timelines, room logistics, equipment, and service requirements.
• Client Communication & Order Management — Serve as primary contact for clients, documenting event details, communicating policies and deadlines, processing changes, and ensuring final specifications are confirmed.
• Operational Coordination — Communicate event requirements to culinary, service, delivery, and management teams; prepare event documentation and ensure staffing, food, beverages, equipment, and supplies are scheduled.
• Billing, Documentation & Follow-Up — Maintain event records, pricing, contracts, purchase orders, and billing; reconcile details and address client questions promptly.

Skills

Catering coordination

Job description

Gourmet

• We are hiring immediately for a full time CATERING ADMINISTRATOR position.
• Location : Kean University - 1000 Morris Avenue, Union, NJ 07083. Note: online applications accepted only .
• Schedule : Full time schedule; days and hours may vary. More details upon interview.
• Requirement : Prior experience as a catering coordinator is required; experience in higher education is a plus.
• Pay range: $20.00 per hour to $25.00 per hour. *Internal Employee Referral Bonus Available

Additional Job Duties:

• Event Planning & Execution — Coordinate catering events from initial inquiry through completion, confirming menus, guest counts, timelines, room logistics, equipment, and service requirements to ensure successful execution.
• Client Communication & Order Management — Serve as the primary point of contact for clients, accurately documenting event details, communicating policies and deadlines, processing changes, and ensuring final event specifications are confirmed in advance.
• Operational Coordination — Communicate event requirements to culinary, service, delivery, and management teams; prepare event documentation and ensure staffing, food, beverages, equipment, and supplies are properly scheduled and available.
• Billing, Documentation & Follow-Up — Maintain accurate event records, pricing, contracts, purchase orders, and billing information; reconcile event details after service and address client questions or service concerns promptly and professionally.

At Gourmet Dining & Chartwells Higher Education, people are at the core of our business. Together we build innovative food service concepts and serve fresh, local and nutritious meals at over 270 college campuses across the country. Twice named the Fastest Growing Brand by Nation’s Restaurant News, at Gourmet Dining & Chartwells we take pride in creating opportunities for associates to grow their careers and achieve their development goals within the company.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential.

Full-time and part-time positions offer:

Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer

the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_GourmetDining.pdf) or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_GourmetDining.pdf

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

Gourmet Dining maintains a drug-free workplace.

Gourmet