CATERING ADMINISTRATIVE ASSISTANT (PART TIME)

Compass Group USA; Portland (OR); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Health Insurance

Employee Discounts

Paid Time Off

Flexible Scheduling

Retirement Plan

Job summary

Compass Group USA is hiring a part-time Catering Administrative Assistant at Portland State University in Portland, OR. The role involves clerical and on-site catering support, coordinating orders, and assisting staff during events.

Weekend availability is required; hours vary with a Monday–Friday base schedule. Required: 3 years of catering experience, strong administrative skills, and the ability to work in a fast-paced environment.

Qualifications

• 3 years of catering experience is required.

Responsibilities

• Coordinate and distribute catering orders, manage event details, staffing information and updates.
• Provide hands-on support during catering events including setup, service, replenishment, guest assistance, breakdown.
• Assist with coordination and direction of catering staff, manage short-notice staffing needs, monitor event execution.
• Perform a mix of administrative and operational duties between office and on-site tasks.

Skills

Catering experience

Event coordination

Staff coordination

Administrative support

Customer service

Job description

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CATERING ADMINISTRATIVE ASSISTANT (PART TIME)

Location: Portland State University

• We are hiring immediately for a part time CATERING ADMINISTRATIVE ASSISTANT position.
• Address:1825 Southwest Broadway, Suite 260, Portland, OR 97201. Note: online applications accepted only.
• Schedule: Part time schedule; Monday through Friday, hours may vary. Weekends required. More details upon interview.
• Requirement: 3 years of prior catering experience is required.
  • Coordinate and distribute catering orders, manage catertrax event details, staffing information, and operational updates to ensure catering staff have accurate and timely information for upcoming events.
  • Provide hands‑on support during catering events, including setup, service, replenishment, guest assistance, breakdown, and other day‑of operational needs.
  • Assist with the coordination and direction of catering staff, including communicating assignments, helping manage short‑notice staffing needs, monitoring event execution, and providing support where needed.
  • Perform a combination of administrative and operational duties, transitioning between office‑based responsibilities and active floor support based on daily business and event needs.
• Pay Range: $23.00 per hour to$25.50 per hour.

Appl ication Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due t o the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Vision
• Life Insurance/AD
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

Chartwells Higher Ed maintains a drug‑free workplace.