Categorical Services Coordinator II - First Year Experience

Monterey Peninsula College; Monterey (CA); On-site; USD 63,000 - 69,000; Full time

Benefits offered by this job

Travel reimbursement up to $1,000

Great benefits package

Job summary

Monterey Peninsula College seeks an experienced administrator to plan, coordinate, and oversee a day-to-day operating program. You will supervise program office activities, assist with reports, monitor budgets, and maintain confidentiality while supporting students and staff.

The role involves coordinating recruitment, registration, data entry, and liaison work with college leadership and community partners. A strong background in public administration and budget analysis is preferred.

Qualifications

• Any combination of education, experience, and training indicating knowledge of public and administrative procedures.
• Ability to coordinate multiple tasks with good judgment and confidentiality.
• Experience with budget tracking, reports, and data management in higher education.

Responsibilities

• Plan, coordinate and participate in complex administrative activities for the assigned program.
• Coordinate and lead day-to-day program office activities and monitor budgets.
• Maintain confidentiality, provide information on college policies, and foster public relations with staff and students.
• Recruit participants, assist with registration, monitor compliance and outcomes, and enter data into databases.
• Develop documents, forms, and procedures; prepare reports and communications for the program.

Skills

Public relations

Communication

Data entry

Office software

Education

Bachelor's degree in social science

Two years coursework in public/business administration

Three years administrative support experience

Tools

SARS/e-SARS

Ellucian Banner

Website maintenance

Job description

Monterey Peninsula Community College District is committed to educational equity for all students, as outlined in Governing Board Goals, Mission, Vision, Values, and Institutional Goals (Download PDF reader), Equal Employment Opportunity Plan, and Student Equity Plan. We provide students with a rich and dynamic learning experience that embraces differences—emphasizing collaboration, engaging students in and out of the classroom, and encouraging them to realize their goals and become global citizens and socially responsible leaders. When you join our team at Monterey Peninsula College, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, classified staff, administration, students, and community partners.

Monterey Peninsula College is designated as a Hispanic Serving Institution (HSI) and is an affiliate of the statewide Umoja Community of California Community Colleges. Monterey Peninsula College has a diverse student population that is a reflection of the communities it serves.

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, orientations, and intersections of these identities, and others not yet identified. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual dedicated to collaborating with faculty, classified staff, administration, students, and community partners who are also committed to closing equity gaps. An equity-minded individual is a person who already does or has demonstrated the desire to: Hold ourselves accountable as educators for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Implement positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and make them more culturally responsive; and collaborate with colleagues on equity-related initiatives.

Monterey Peninsula College seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational or career goals. All departments value collaboration across disciplines to create inclusive, integrated, and interdisciplinary learning experiences.

*** Priority Screening Deadline September 20, 2026 ***

JOB SUMMARY

Under general direction, plan, coordinate and participate in a variety of complex and responsible administrative activities related to the assigned day-to-day operations of a special program. Receive limited supervision from the supervisor within a broad framework of standard policies and procedures. Coordinate and lead day-to-day program office activities; coordinate and lead day-to-day program activities, as well as perform research, assist with reports and monitor budgets; maintain confidentiality regarding all matters and records. Provide information and assistance for students not requiring the services of a counselor. Interpret and exercise good judgment in the application and follow through of departmental decisions and college policies; provide information on college policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.

• Process administrative details not requiring the immediate attention of the supervisor; perform a variety of paraprofessional and administrative duties in support of the assigned program.

• Meet with action committees to facilitate grant and program development needs.

• Lead the planning, development, implementation, coordination and evaluation of the day-to-day operations of the assigned program services and procedures.

• Serve as a source of information regarding the policies and procedures of assigned program; provide information where judgment, knowledge and interpretation are necessary; refer inquires to appropriate sources.

• Coordinate student recruitment and assist with registration of participants within assigned program; check on progress of enrolled students; collect and monitor compliance and outcome data on assigned program’s participants.

• Create assigned program binders as needed; maintain student files and enter student data into the database; assist students to enroll.

• Maintain ongoing working relationships with Federal, State, county and/or regional administrators and managers as needed with assigned program.

• Monitor a variety of data for completion and conformance with established program compliance procedures.

• Develop and prepare a variety of documents, forms and procedures for the assigned program’s office, which may also include, but is not limited to: statistical reports, brochures, pamphlets and flyer, newsletter, agendas, manuals, event programs, invitation flyers, yearbooks, program brochures, and posters.

• Serve as liaison with college administration, academic personnel and students as well as community agencies, organization, professionals, vendors and other colleges to maintain up-to-date resource data.

• Coordinate preparation of workshops and meetings, including travel arrangements for staff members and students in assigned programs.

• Attend and lead sponsored workshops, seminars and other events as assigned.

• Participate in budget development and justification; monitor budget expenditures; monitor and maintain spreadsheet and database for budgets and assigned programs; inventory and requisition necessary supplies using District procedures.

• Develop a wide variety of community contacts for resources for referrals; give general consultation and assist individual students in utilizing the many and varied services available.

• Assist students in resolving paper work or system problems; expedite resolution of problems requiring utilization of on- and off-campus resources.

• Maintain control files on matters in progress and expedite their completion; coordinate, lead, and monitor special projects, assignments and activities; check reports, records, and other materials for accuracy, completeness and conformity with established standards of Federal, State, county, regional, and/or institutional guidelines and regulations.

• Lead the preparation of special program projects which may include, but is not limited to, annual grant applications, budgets, periodic and annual reports, and program evaluations.

• Consult with other program related organizations, advisory committees, and social service agencies on matters of program quality and enhancement.

• Research and compile information and prepare periodic reports and evaluations in assigned program.

Other Duties:

• Attend meetings and serve on college, local and state committees and organizations, as required.

• Assist in the hiring process, train and direct the work of part-time temporary and student employees, as required.

• Perform other related duties as assigned.

Education and Experience (Minimum Qualifications)

Any combination of education, experience, and training which would indicate possession of the required knowledge, skills, and abilities listed herein. For example, two years of coursework in public or business administration or a related field, and three years of administrative support experience.

Knowledge

Knowledge of: public and human relations techniques; research methods; report writing; presentation skills; current office procedures and practices including filing systems; a variety of word processing, spreadsheet and/or database programs as needed to fulfill the requirements of the job.

Diversity

Demonstrate an understanding of, sensitivity to and appreciation for, the diverse academic, ethnic, socioeconomic, disability and gender diversity of students and staff attending or working on a community college campus.

Abilities

Ability to: learn and apply Federal, State, regional, and District regulations, policies, and procedures; understand and independently carry out oral and written instructions; prioritize tasks and manage several tasks simultaneously; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the duties of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; learn and successfully apply current office policies and procedures; analyze situations and make decisions on procedural matters without immediate supervision; communicate effectively in both oral and written form; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

PHYSICAL EFFORT/WORK ENVIRONMENT

Light to moderate physical effort; occasional standing or walking; periodic handling of parcels, supplies or equipment up to 15 pounds. Indoor work environment.

Extensive experience managing and maintaining the counseling department scheduling system (SARS/e-SARS), counseling schedule case management, and website maintenance.

Ability to develop an early alert system to ensure student success.

Experience with orientation, first-year programming activities and/or recruitment background

Experience using Ellucian Banner with the use of a variety of computer software to compose and prepare correspondence, forms, reports, presentations, and other written materials

Background with tracking student involvement in on-campus support resources, including academic counseling and development of student educational plans, as well as support services relating to financial aid, scholarships, internships, and transfer.

Knowledge of Guided Pathways and case management systems

Two years of related experience in student services on a college campus or in a community agency that provides comparable services

Bilingual - Spanish

Bachelor's degree in a social science or related area

Experience speaking to a large audience and facilitating educational workshops

Work Schedule

40 hours per week/ 12 months per year

Assigned Shift

Monday – Friday, 8:00 AM – 5:00 PM, with some evenings or weekends.

Management reserves the right to change schedules as needed

Salary Range

$5,228 (Step A) - $5,773 (Step C) + GREAT Benefits Package

For questions, please contact:

Gerardo Cardenas Hernandez - HR Specialist

[e-mail]

CANDIDATE TRAVEL REIMBURSEMENT

Monterey Peninsula College will provide up to $1,000 travel reimbursement to eligible candidates. A candidate is eligible for travel reimbursement when they have participated in an in-person interview for first- and/or second-level interviews, and when they live 50 miles or more from the College.