Cashier II - Student Financial Services

Valdosta State University; Valdosta (GA); On-site; USD 21,000 - 25,000; Full time

Job summary

Valdosta State University is seeking a Cashier II in Student Financial Services to manage cash deposits, refunds, and journal entries. The role involves handling daily closeouts, processing payments, and providing customer service to students and departments.

The position requires a high school diploma and 3 years of related experience, with responsibilities extending beyond regular hours during peak periods.

Qualifications

• High School Diploma and three (3) years of related work experience.

Responsibilities

• Coordinate cash management activities for university accounting records.
• Handle student and inter-departmental deposits and daily cash close outs across Banner sessions, Touchnet, Paypath, and MarketPlace batches.
• Prepare daily journal entries for cashier sessions and manage/scan receipts to a shared drive.
• Process credit card refunds and journal direct deposit refunds; serve as first point of contact for deposit inquiries.
• Balance funds and close daily activity; prepare spreadsheets and cash journal vouchers.

Education

High School Diploma

Job description

Job Title: Cashier II - Student Financial Services
Location: Valdosta State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 305039

About Us

As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.

Blazer Creed

Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.

Job Summary

Coordinate activities associated with cash management activities of the university's accounting records.

Responsibilities

Department Summary

This position is primarily responsible for handling student and inter-departmental deposits while providing a positive experience. The position is responsible for the daily accurate close outs tills which includes Banner sessions, settling of Touchnet (TNPROD), Paypath, and MarketPlace credit card batches. This also includes preparing the daily journal entries for each cashier session, as well as managing and maintaining all receipts. This position scans all receipts to a shared drive and emails receipts to designated individuals. This position is responsible for processing credit card refunds and completing the journals to book all direct deposit refunds. This position serves as the primary point of contact for deposit inquiries. This position requires time beyond the normal operating hours of the university during peak times. Other duties as assigned.

Typical Allocation of Duties

Cash management - 50%
Coordinates cash management activities in support of accounts receivable function for the overall university.
Customer service - 20%
Provide information and assistance to customers on matters related to customer accounts, charges, refunds, and other related matters.
Train and assist - 10%
Train and assist less-experienced personnel with more complex cashiering and customer service issues.
Balance funds - 10%
Balance funds collected via cash, check, or credit/debit card payments. Prepare related reports.
Administrative support - 10%
Provide administrative and clerical support for assigned operations.

Supervisor Expectations

• Receipt student payments, departmental deposits, & wires; Receipt RCRD & FLEX for 1Card Services.
• Scan and email receipts to designated individuals.
• Greet and assist with student inquiries via telephone & in person.
• Remove student holds.
• Settle TNPROD & Paypath.
• Track Touchnet Fees monthly and submit to the CAO.
• Verify student worker receipts and deposit.
• Balance and close out daily activity; prepare spreadsheet & JV.
• Prepare cash deposit slips and transport to the bank & scan checks to bank.
• Settle MarketPlace credit card batches, close associated Banner sessions, & prepare JV for each.
• Check FreedomPay & PayConex for credit card payments to be deposited.
• Submit direct deposit file JV for booking.
• Process credit card refunds for Paypath and StarRez.
• Prepare over $10,000 payments report for Bursar.
• Assist with departmental petty cash audits.
• Box up the previous year's receipts and paperwork.
• Update emails for departments making deposits.
• Process scholarship checks.
• Train student workers on cashiering duties.
• Prepare check requests as applicable (Theatre/PSST/VSO).
• Develop and maintain procedures & required professional development.
• Process SHIP PO.
• Monitor Xerox tracking.
• Monitor PO's.
• Maintain 6-month calendar.
• Onboarding/off boarding of student workers & prepare student workers schedule.

Required Qualifications

Required Experience
High School Diploma and three (3) years of related work experience.

Proposed Salary

$16.17/hr ($36,642/annual)

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

• professional references with current contact information
• documentation of academic credentials
• employment history

Please note that during the search process, VSU reserves the right to:ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,view social media outlets, andremove job postings without additional notification.

Employment is contingent upon:successful completion of a background check investigation, including a criminal background checkreference checksEmployment may also be contingent upon the job-based requirements if applicable for your position:satisfactory credit checksuccessful completion of a Motor Vehicle Report (MVR)pre-employment drug testingconfirmation of credentials After initial hiring, employees will be required to successfully complete all of the following training:New employee orientationVSU's Annual Compliance Training:USG Ethics PolicyConflict of Interest/Outside Activities PolicyDrug Free WorkplaceSexual Misconduct and Title IXFamily Educational Rights and Privacy Act (FERPA)Motor Vehicle PolicyWorkers Compensation (new hires)Georgia Open Records Act (new hires)USG Cybersecurity Training (required twice yearly)Job-specific training such as: FMLA and Worker's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive DrivingEqual Employment Opportunity

Equal Employment Opportunity

Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.

Background Check

• Position of Trust + Credit

Accommodations

If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting our Benefits Team, in the Office of Human Resources at [e-mail].

Special Applicant Instructions

Valdosta State University may provide employment-based immigration sponsorship for select positions when consistent with institutional needs, University policy, and applicable law. Sponsorship is considered on a case-by-case basis and is not available for all positions. Applicants who anticipate requiring employer sponsorship now or in the future are encouraged to contact Human Resources early in the recruitment process with questions regarding sponsorship eligibility.

Clery Disclosure

The Jeanne Clery Campus Safety Act requires institutions of higher education to publish an Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics for the three previous calendar years of reported crimes that occurred on campus; in or on certain non-campus buildings or property owned or controlled by our institution; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and fire safety policies and statistics. The ASFSR is published annually by October 1 and is available online at: https://www.valdosta.edu/administration/finance-admin/police/asfr-2026-ybl.pdf. You may request a paper copy of the report by emailing [e-mail].