Cash Management Coordinator

City of Palm Bay, FL; Palm Bay (FL); On-site; USD 52,000 - 72,000; Full time

Job summary

City of Palm Bay, FL is seeking a qualified candidate for a Treasury/Cash Management role within the Finance Department. The position requires an associate degree and multi-year experience in cash management and administrative work, with preference for municipal finance exposure.

The role involves daily cash positioning, processing ACH and wire transfers, and maintaining accounting records. Strong Excel skills and familiarity with banking platforms are essential; a valid Florida driver's license

Qualifications

• Associate degree in business administration, accounting or related field.
• Two years of experience in Treasury/Cash Management and two years in administrative work.
• Municipal, county or state administration/finance experience preferred.
• Knowledge of computerized accounting applications, general ledger entries and spreadsheets.
• Familiarity with Workday accounting systems preferred.
• Valid Florida Driver's License with acceptable driving record.

Responsibilities

• Monitor daily cash position and record cash activity.
• Process incoming and outgoing ACH and wire transfers.
• Prepare journals and assign GL accounts for revenues received electronically.
• Reconcile cash transactions and resolve issues with bank reports.
• Coordinate invoicing, purchasing, budgeting and project management with departments.
• Respond to inquiries from the public and City staff.

Skills

Cash management

General ledger

Spreadsheet proficiency

Banking software

Education

Associate degree in business administration, accounting or related field

Tools

Workday

Job description

Associate degree from an accredited college in business administration, accounting or related field plus two (2) years of experience in Treasury/Cash Management and two (2) years of experience in administrative work. Experience in a municipal, county or state administration/finance environment preferred. Must have knowledge of computerized accounting applications, general ledger entries and spreadsheets. Must be familiar with accounting, knowledge of current cash management practices, knowledge of cash receipts and disbursement internal controls. Familiarity with (Workday) accounting systems preferred. Must possess a valid Florida's Driver's License and have and maintain an acceptable driving record.

CODE 2: Non-essential employees will not be required to work during a declared emergency but may be required to work during an undeclared emergency or in the aftermath of an event associated with a declared emergency. On an incident-by-incident basis, the employee's Department Head will make the determination when the employee will be required to work.

Under minimal supervision, conducts day-to-day cash management services and performs administrative duties in the Finance Department. Work involves monitoring daily cash positioning, processing of incoming and outgoing ACH and Wire Transfers, purchasing, accounting, budget preparation, file management, general administration and public relations. Work involves the use of computer applications such as bank provided online financial platforms, Microsoft Word, Excel and Power Point. Independent judgment and initiative are required in performing assigned duties. Reports to the Chief Financial Officer.

ESSENTIAL JOB FUNCTIONS

Monitors daily cash position, records incoming and outgoing cash activity and works with bank provided software to retrieve banking information.

Examines electronic fund transactions on bank generated reports and printouts.

Identifies electronic transactions posted to the City’s bank accounts. Contacts the appropriate internal or external party to obtain information needed to reconcile and/or audit all incoming and outgoing transactions posted.

Journals a variety of transactions for input into the General Ledger by Accounting. Assigns general ledger account numbers to revenues received electronically and prepares journal entries.

Researches issues related to coding of unidentified cash receipts.

Prepares incoming checks for deposit by assigning general ledger account numbers before forwarding to the Revenue Division for transmission to the bank.

Monitors, reviews and wires funds on behalf of departments throughout the City; including but not limited to: pension payments, insurance payments, payroll, payroll taxes, debt payment, etc.

Assists department in the resolution of cash management issues, concerns and administration.

Coordinates invoicing, purchasing, budgeting and project management with the department. Streamlines procedures where applicable to reduce duplication and improve coordination.

Responsible for allocation and journalizing credit card processing fees and investment fees for all applicable city departments. Provides centralized cash management support to various departments citywide.

Assists with the preparation of the department’s budget and ensures such tasks are completed within assigned deadlines.

Performs general administrative duties in support of the finance administrative staff; responsible for quality control and quality assurance relative to administrative and clerical functions. Maintains supplies and equipment inventory in a cost-effective manner.

Uses computer applications extensively such as banking online financial platform, Microsoft Word, Excel and Power Point. Develops spreadsheets, data bases etc. to streamline work efforts. Develops and implements file management systems.

Responds to inquiries from the public, other agencies, City staff and others.

ADDITIONAL JOB FUNCTIONS

Performs other related work as required.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.