Cash Audit

Three Bears Alaska, Inc.; Fairbanks (AK); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Holiday pay

Raises every 1040 hours

Job summary

Three Bears Alaska, Inc. is seeking a part-time Cash Audit Associate to perform store-level cash auditing and reconciliation.

You will handle safe and till accountability, deposit preparation, and documentation of discrepancies while reporting to the Store Manager and coordinating with Corporate Cash Audit for guidance. You will also enter reconciliation data, transmit reports within deadlines, and assist with cash-control procedures and front-end support as needed.

Qualifications

• High school diploma or GED preferred.
• Experience in retail cash office, cash reconciliation, bookkeeping, or banking is preferred.
• Proficiency with spreadsheets, 10-key, and Microsoft Office applications.
• Ability to perform accurate arithmetic, reconcile transactions, maintain confidential financial records, and use cash-audit and POS systems.
• Ability to follow cash-handling, reconciliation, security, and escalation procedures.
• Must complete company-required cash-control and system training.

Responsibilities

• Verify store safe balances, designated tills, and cash-control records; document discrepancies.
• Reconcile prior-day cash against POS reports and supporting records.
• Prepare and document bank deposits with accurate reconciliation records.
• Identify and track cashier discrepancies and communicate with management.
• Enter sales and reconciliation data into company systems and maintain audit files.
• Transmit reconciliation reports and supporting paperwork to corporate departments on time.
• Escalate discrepancies and potential control failures per procedures.
• Coordinate with Corporate Cash Audit Manager on standards and reporting.

Skills

Cash handling

Reconciliation

Attention to detail

Discrepancy investigation

Data entry

Team collaboration

Education

HS diploma or GED

Tools

Microsoft Office

10-key

Job description

Role Description

Performs store-level cash auditing and reconciliation, including safe and till accountability, payment-media balancing, deposit preparation, discrepancy documentation, and transmission of financial records. Reports directly to the Store Manager and maintains a dotted-line functional reporting relationship with the Corporate Cash Audit Manager for audit procedures, technical guidance, reporting, and escalation.

Role Description

Performs store-level cash auditing and reconciliation, including safe and till accountability, payment-media balancing, deposit preparation, discrepancy documentation, and transmission of financial records. Reports directly to the Store Manager and maintains a dotted-line functional reporting relationship with the Corporate Cash Audit Manager for audit procedures, technical guidance, reporting, and escalation.

Required Skills/Abilities

• Independently verify store safe balances, designated tills, and supporting cash-control records in accordance with Company procedures, documenting discrepancies and escalating exceptions to the Store Manager and Corporate Cash Audit Manager.
• Reconcile prior-day cash and other payment media against POS reports, register records, and supporting documentation.
• Prepare and document bank deposits in accordance with Company cash-control procedures; reconcile deposit amounts to supporting records and maintain accurate deposit and reconciliation documentation, subject to required verification and approval controls.
• Identify, record, investigate, and track cashier and store cash overages and shortages; maintain supporting documentation and communicate unresolved or recurring discrepancies to the Store Manager and Corporate Cash Audit Manager for appropriate follow-up.
• Enter required sales, payment, and reconciliation information into authorized Company systems and maintain organized audit files.
• Transmit reconciliation reports, deposit information, and supporting paperwork to the appropriate Corporate departments within required deadlines.
• Communicate discrepancies, unresolved variances, suspected control failures, or irregularities to the Store Manager and Corporate Cash Audit Manager according to applicable escalation procedures.
• Coordinate with the Corporate Cash Audit Manager on audit standards, technical questions, process updates, and reporting requirements while keeping the Store Manager informed of store-level issues.
• Review cash-handling records, identify potential procedural or training concerns, and communicate documented findings to the Store Manager and Front End PIC.
• Provide cash-handling procedural guidance or training support to cashiers when requested and authorized by Store Management.
• Support cash-control supplies, equipment-service requests, customer transaction documentation, and related front-end administrative needs as assigned.
• Perform cashiering and other Front End support duties when directed and authorized by Store Management, provided appropriate cash-control procedures and independent verification safeguards are maintained.
• Assist with other store functions as assigned, consistent with position responsibilities and qualifications.

Experience/Education

• High school diploma or GED preferred.
• Retail cash office, cash reconciliation, bookkeeping, accounting support, or banking experience preferred.
• Proficiency with spreadsheets, 10-key, and Microsoft Office applications preferred.
• Ability to perform accurate arithmetic, reconcile transactions, maintain confidential financial records, and use Company cash-audit and POS systems.
• Ability to follow documented cash-handling, reconciliation, security, and escalation procedures.
• Must complete Company-required cash-control and system training.

Core Competencies

• Provides prompt, courteous, and professional customer service.
• Follows written and verbal instructions and established safety and operating procedures.
• Maintains an appropriate work pace while completing assigned tasks accurately.
• Works cooperatively with team members and communicates concerns to department leadership.
• Maintains organization, attention to detail, and a clean and safe work area.
• Adapts to changing priorities and performs assigned work with appropriate independence.

Company Description

Three Bears Alaska is a family-owned chain of Alaskan grocery stores with so much more. We are committed to providing customers with quality goods and services at the lowest possible price. We strive to meet the needs of our customers by offering a diverse range of products and exceptional customer service. With multiple locations throughout Alaska, Three Bears Alaska, Inc. is dedicated to serving the local community and creating a positive shopping experience.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Colonial Life Elective Benefits
• 401(k)
• Paid time off
• Holiday Pay
• Automatic raise of $1.00/hr every 1,040 hours worked

Auto raises will be provided based on straight-time hours worked until the top of the pay scale is reached.

Pay Range

Starting at $20.00/hr (DOE)

Employment Type & Schedule

• Part-time
• Schedule may include early mornings, evenings, nights, weekends, and holidays based on store and department needs.

Office Location and Travel

• LOCATION: In person
• Reliably commute or planning to relocate before starting work (Required)

Working Environment

Work is performed primarily in a store cash office, administrative workspace, and front-end retail areas. Work involves handling cash, sensitive financial information, secured storage areas, and time-sensitive reporting deadlines. May occasionally involve noise, customer traffic, standing, or front-end support activity.

Physical Requirements Include

• Ability to sit for extended periods while using computers, cash-counting tools, and reconciliation records, with periodic standing and walking.
• Ability to bend, reach, and perform repetitive hand and finger motions associated with cash handling and data entry.
• Ability to read receipts, reports, checks, electronic records, and other detailed financial information.
• Ability to lift and carry supplies or materials up to 10 pounds frequently and up to 50 pounds occasionally, as required by assigned duties.
• Hearing and communicating effectively with customers and team members.

Equal Employment Opportunity & Reasonable Accommodation

Three Bears Alaska, Inc. is an Equal Opportunity Employer. Qualified applicants and employees will receive consideration without regard to protected status under applicable law. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

This job description is intended to provide basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evol