Cash Application Specialist

Talley USA; Santa Fe Springs (CA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K with Employer Match

Paid Vacation & Sick Time

Tuition Reimbursement

Health & Wellness Programs

Commuter Transit Benefits

Job summary

Rexel USA is seeking a Cash Application Specialist to join the Talley team in Santa Fe Springs, CA. This role focuses on overseeing daily Cash Applications activities and maintaining AR integrity while mentoring new hires.

You will balance accounts, run reconciliations, and provide detailed reporting to management, supporting continuous improvement in a fast-paced environment.

Qualifications

• Knowledge of ERP system and SOPs to guide daily tasks.
• Understanding of general accounting principles and practices.
• Experience with Microsoft Office and data reporting.

Responsibilities

• Oversee daily cash applications activities and mentor the team.
• Assist with training for new hires on processes and performance.
• Lead workload prioritization and task delegation for the team.
• Assist with reconciliation of Accounts Receivable and branch accounts.
• Process write-offs and cash receipt corrections as needed.
• Perform daily and monthly cash and GL reconciliations.
• Ensure timely and accurate daily cash receipts and minimal deductions.
• Generate management reports on productivity and team performance.
• Escalate issues impacting the AR team and resolve complex problems.
• Support other duties as assigned.

Skills

ERP knowledge

Accounting principles

MS Office

Team player

Communication

Attention to detail

Multitasking

Education

HS or GED

Bachelor's degree

Accounting/Finance degree

Tools

ERP system

Job description

Rexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.

Job Description

We are looking for a Cash Application Specialist to join our Talley team in Santa Fe Springs, CA!

Summary

The Cash Application Specialist is responsible for assisting in overseeing the daily operations of the Cash Application team with guidance from management. Will also assist with balancing and maintaining the integrity of the Accounts Receivable asset, prepare reports, analyze data, and ensures proper storage of bank images. The Cash Application Specialist will provide training and mentoring to new hires, and assist with ongoing employee training and development. Helps to foster a team environment which embraces open communications, cooperation, and a positive attitude aimed at striving for continuous improvement and increased efficiency.

What You'll Do

• Provide subject matter expertise, guidance, and assist with mentoring the Cash Applications team for the purpose of achieving daily workload and productivity goals
• Assist with new hire and ongoing training for the Cash Application team, focusing on processes, procedures, and performance of key tasks
• Act as a Team Lead by prioritizing, delegating, and directing work assignments of Cash Applications team members
• Assist with reconciliation of Accounts Receivable and Branch accounts
• Complete write offs and cash receipt corrections as needed
• Daily and monthly cash and general ledger reconciliation
• Ensure all adjustments, write offs, and intercompany transfers are completed by month end
• Interface with the bank and resolve issues related to bank feeds and payments
• Ensure the integrity of the documents by validating they are properly maintained and controlled
• Ensure daily cash receipts are processed timely and accurately, and deductions are minimized
• Monitor untimely applied items and determine root cause
• Provide accurate reporting to management, including productivity and team performance reports
• Regularly report to management all issues that negatively impact the Accounts Receivable team
• Troubleshoot and resolve escalated or complex issues
• Other duties as assigned

Job Duties Disclaimer

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

Qualifications

What You'll Need

• 3+ years of Cash Applications/Accounts Receivable experience
• High School or GED - Required
• 4 Year / Bachelor's Degree - Preferred
• Bachelor's degree in Accounting or Finance - Preferred

Knowledge, Skills & Abilities

• Knowledge in working with an ERP computer system
• Understanding of general accounting principles, practices, and procedures with the ability to follow SOP's
• Strong PC and Microsoft Office skills
• Team player, flexible, enthusiastic, innovative, and proactive
• Good judgment; ability to know when to elevate a concern
• Demonstrated success in setting goals, achieving goals, and meeting deadlines
• Ability to demonstrate outstanding customer service
• Able to direct staff to meet daily productivity and quality requirements in a fast-paced environment
• Ability to manage daily operations
• Strong organizational and analytical skills
• Solid communication skills, including the ability to effectively interact with multiple levels of management, both verbally and written
• Ability to exercise discretion and judgment in dealing with confidential and sensitive matters
• Strong ability to do multiple tasks and resolve problems quickly and accurately
• Strong ability to motivate and direct the performance of the department
• Ability to perform at high levels in a fast-paced ever-changing work environment

Additional Information

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly - at least 51%
• Walk: Must be able to move about inside/outside office or work location - Occasionally - up to 20%
• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly - at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelves, pick up boxes, or position oneself to maintain computers in the lab/under desks/in server closet - Occasionally - up to 20%
• Talk, hear, taste, smell: Must be able to use senses to effectively communicate with co-workers and clients and detect hazardous conditions - Constantly - at least 51%

Weight and Force Demands

• Up to 10 pounds - Occasionally - up to 20%
• Up to 25 pounds - Occasionally - up to 20%

Working Environment

• Travels to offsite locations - Occasionally - up to 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

For the state of California only, the base pay rate is from $22.00 hr. - $27.00 hr., depending upon qualifications, experience, and other considerations permitted by law.

#EVM123

Our Benefits Include

• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401K with Employer Match
• Paid vacation and sick time
• Paid company holidays plus flexible personal days per year
• Tuition Reimbursement
• Health & Wellness Programs
• Flexible Spending Accounts
• HSA Accounts
• Commuter Transit Benefits
• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.
• Employee Discount Programs
• Professional Training & Development Programs
• Career Advancement Opportunities – We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.