Cash Application Coordinator

Nextechne; Melbourne (FL); On-site; USD 26,174 - 28,929; Full time

Benefits offered by this job

Competitive pay and benefits

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Career growth opportunities

Ongoing development and training

People-first culture

Job summary

Nextech in Melbourne, FL is seeking a detail-oriented Cash Application Coordinator to maintain accuracy in accounts receivable and support cash flow. The role requires applying payments, reconciling cash, handling credit memos, and collaborating with collections to ensure precise record-keeping.

The ideal candidate has 2+ years in cash application or related accounting, strong Excel skills, ERP experience, and a proven, stable work history.

Qualifications

• Associate or Bachelor's degree in Accounting/Finance or related field preferred.
• 2+ years of cash application, accounts receivable, or related accounting experience.
• Experience maintaining accurate financial records in a fast-paced environment.
• Strong understanding of accounts receivable processes and best practices.
• Experience with ERP systems.
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP, formulas, IF statements, macros).
• Excellent data entry accuracy with attention to detail.
• Strong analytical, organizational and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work independently with minimal supervision.
• HVAC/service industry billing or customer service experience preferred.
• Demonstrated stable work history.

Responsibilities

• Accurately apply incoming customer payments to accounts in a timely manner.
• Reconcile daily cash activity and resolve discrepancies to maintain accurate financial records.
• Process and review credit memo requests while ensuring policy compliance.
• Investigate and resolve payment, account, and credit memo issues efficiently.
• Perform regular accounts receivable reconciliations and identify process improvements.
• Collaborate with collections and other departments to ensure proper payment allocation.
• Assist with month-end close activities related to cash application and credit memo processing.
• Prepare reports and analyze data to identify trends and improve efficiency.
• Support internal and external audits with documentation and account research.
• Maintain detailed, organized records with accuracy and integrity.

Skills

Excel proficiency

Data entry accuracy

Analytical skills

Communication skills

Education

Associate or Bachelor's degree in Accounting/Finance or related field

Tools

ERP systems

Pivot Tables / VLOOKUP

Job description

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

What You’ll Be Doing

The Cash Application Coordinator plays a critical role in maintaining the accuracy and integrity of Nextech's accounts receivable operations. This position is responsible for applying customer payments, processing credit memos, reconciling accounts, and resolving payment discrepancies. Working closely with collections and other cross-functional teams, the Cash Application Coordinator helps ensure healthy cash flow, accurate financial reporting, and exceptional customer service while supporting the continued growth of the organization.

• Accurately apply incoming customer payments and cash receipts to accounts in a timely manner.
• Reconcile daily cash activity and resolve discrepancies to maintain accurate financial records.
• Process and review credit memo requests while ensuring compliance with company policies.
• Investigate and resolve payment, account, and credit memo issues efficiently.
• Perform regular accounts receivable reconciliations and identify opportunities for process improvement.
• Partner with collections and other departments to ensure proper payment allocation and account accuracy.
• Assist with month‑end close activities related to cash application and credit memo processing.
• Prepare reports and analyze data to identify trends and improve operational efficiency.
• Support internal and external audits by providing documentation and account research.
• Maintain detailed, organized records while upholding Nextech’s commitment to accuracy, integrity, and customer service.
• Perform other duties as assigned in support of the organization’s continued growth.

What Makes Nextech Different?

• Competitive compensation and comprehensive benefits package
• Medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities within a national leader in HVAC/R services
• Ongoing development and training to strengthen your finance and systems expertise
• A people‑first culture built on integrity, safety, and doing what’s right for our customers and team

Min Compensation

USD $19.00/Hr.

Max Compensation

USD $21.00/Hr.

What We’re Looking For

• Associate or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in cash application, accounts receivable, credit memo processing, or a related accounting role.
• Proven experience maintaining accurate financial records in a fast‑paced environment.
• Strong understanding of accounts receivable processes and best practices.
• Experience working with ERP systems.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUPs, formulas, IF statements, and macros.
• Excellent data entry accuracy with exceptional attention to detail.
• Strong analytical, organizational, and problem‑solving abilities.
• Effective written and verbal communication skills.
• Ability to prioritize multiple responsibilities and work independently with minimal supervision.
• HVAC, service industry, billing, or customer service experience preferred.
• Demonstrated stable and successful work history.

Physical Requirements

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs.
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing
• Must be able to work full time in Melbourne, FL office