Case Administrator (Legal Services/Administrative Support)

American Arbitration Association; Chicago (IL); Hybrid; USD 55,000 - 59,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Student loan repayment

403(b) match

Pet insurance

Paid time off

Job summary

The American Arbitration Association in Chicago area is seeking a Case Administrator (Legal Services/Administrative Support) to manage arbitration and mediation cases.

You will handle day-to-day case administration using PRISM, communicate with parties, attorneys and neutrals, and ensure accurate scheduling, documentation and billing.

This role offers a hybrid work arrangement with compensation aligned to geography and includes a comprehensive benefits package.

Qualifications

• Associate's degree in business or related field or equivalent experience.
• Minimum three years of experience in customer service, case administration, or legal environments.
• Strong written and verbal communication skills; interact effectively with diverse stakeholders.
• Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis).
• Comfort with web-based systems and adaptability to AI-related tools.
• Exceptional attention to detail and time management; handle sensitive information with discretion.

Responsibilities

• Manage arbitration and mediation cases across a wide range of industries.
• Handle day-to-day case administration through PRISM.
• Correspond with parties, attorneys, and neutrals; ensure accurate scheduling and documentation.
• Oversee billing processes and maintain data integrity in case records.

Skills

Customer service

Case administration

Communication skills

Data analysis

AI tools familiarity

Time management

Education

Associate's degree in business or related field

Tools

Microsoft Office (Excel)

PRISM case management

Web-based systems

Job description

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- [email protected].

Description

Case Administrator (Legal Services/Administrative Support) - 2025-202

The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.

Work Environment

This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.

Compensation

• Charlotte, Miami, San Antonio: $49,000 - $52,000
• Atlanta, Buffalo, Dallas, Fresno: $52,000 - $55,000
• Houston, Johnston, Minneapolis: $53,000 - $56,000
• Chicago, Philadelphia, Voorhees: $55,000 - $59,000
• Boston, Los Angeles: $58,000 - $61,000
• New York City, San Francisco: $62,000 - $65,000

This position is also eligible for quarterly performance-based incentives.

Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.

Qualifications

• Associate's degree in business or related field, or equivalent combination of education and experience
• Minimum three years of experience in customer service, case administration, or legal environments
• Strong written and verbal communication skills; able to interact effectively with diverse stakeholders
• Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)
• Comfort with web-based systems and adaptability to new technologies, including AI-related tools
• Exceptional attention to detail and time management skills
• Ability to manage sensitive information with professionalism and discretion

About Us

The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.