Cargo Vessel Planner

TOTE Group; Northern (KY); On-site; USD 75,000 - 105,000; Full time

Job summary

TOTE Maritime Agency Puerto Rico LLC is seeking a Cargo Vessel Planner to ensure safe and efficient planning, loading, discharge, and dispatch of cargo vessels, maintaining regulatory compliance and accurate cargo documentation.

This role develops vessel stowage plans, monitors stability, hazardous cargo requirements, and coordinates with vessel and terminal staff to maintain schedules that maximize utilization and minimize delays.

Qualifications

• Associate's degree or higher in a related field, or an equivalent combination of education and related experience.
• Minimum of 2 years of experience in transportation, logistics, maritime, or a related industry.
• Ability to read, write, and communicate effectively in both English and Spanish.
• Proficiency with Microsoft Word, Excel, Outlook, and Internet-based applications.
• Strong interpersonal and communication skills.

Responsibilities

• Develop pre-planning and detailed vessel plans and interpret cargo data to optimize load and discharge using TOTE systems.
• Ensure and monitor vessel stability, stress, and trim calculations for safety and efficiency during port calls and operations.
• Reconcile vessel manifests with port stow plans to ensure data integrity.
• Provide cargo manifests and bills of lading to regulatory agencies as requested.
• Prepare vessel clearances with U.S. Customs and communicate with authorities.
• Maintain vessel schedules and coordinate shoreside marine services during port calls.
• Attend vessels during port calls and coordinate shoreside marine services as required.
• Adhere to ISO-based Quality, Environmental, and Safety standards.

Skills

Vessel planning

Safety compliance

Cargo documentation

Communication

Bilingual English/Spanish

Education

Associate's degree or higher in a related field

Tools

Cargo Max

NAVIS N4

NAVIS XP

TIS

Cargo Wise

Microsoft Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time Individual Contrib

2 days ago Requisition ID: 1524

TOTE is Dedicated, Reliable and Built to Serve

Come join TOTE Maritime Agency Puerto Rico LLC!

TOTE Maritime Puerto Rico has proudly served the communities of Puerto Rico since 1985. TOTE Maritime Puerto Rico provides safe, reliable transportation for the Puerto Rico and related Caribbean trades. Their high-speed lift-on/lift-off vessels (Lo/Lo) are the world's first environmentally friendly commercial container ships and are supported by a seamless network of port facilities, operational systems, and inland transportation resources.

SAFETY
Safety & Compliance are at the forefront of every decision and action we make here at TOTE.

COLLEAGUE EXPERIENCE
Great companies are built by great people. We are committed to talent and leadership development opportunities throughout TOTE.

OPERATIONAL EXCELLENCE
Operational excellence through continuous improvement.

CUSTOMER EXPERIENCE
Committed to delivering a best-in-class customer experience with a focus on operations that prioritize value-added service, efficiency, and effectiveness.

Come find out what sets TOTE apart.

Position Summary

The Cargo Vessel Planner is responsible for the safe and efficient planning, loading, discharge, and dispatch of cargo vessels, ensuring accurate cargo documentation, vessel stability, regulatory compliance, and operational integrity. This position develops and executes vessel stowage plans, monitors stability, trim, stress, and hazardous cargo requirements, coordinates with vessel and terminal personnel, manages vessel clearances and cargo reporting, and maintains vessel schedules to optimize utilization and minimize delays.

The Cargo Vessel Planner is accountable for promoting a strong safety culture, ensuring compliance with all maritime, customs, and hazardous materials regulations, while minimizing operational, financial, and compliance risks.

What Makes a Successful TOTE Employee

• Model safe behavior, never compromising your or another's safety.
• Keep a positive outlook in all you do. Show consistency in words and actions.
• Follow through on commitments. Communicate openly.
• Show personal accountability for achieving results, for your actions, and your professional development.
• Be counted on as a true business partner.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Independently develop pre-planning and detailed plans for each vessel, interpreting cargo data to optimize load and discharge using TOTE systems (Cargo Max, NAVIS N4, NAVIS XP, TIS, Cargo Wise).
• Ensure and monitor vessel stability, stress, and trim calculations prior to, during, and at completion of operations for San Juan port calls, promptly directing adjustments of cargo placement, hazardous cargo segregation, and empty container placement as necessary for safety and operational purposes. Communicate plans with the Vessel Captain and Chief Mate.
• Reconcile all TOTE vessel manifests with port stow plans to ensure integrity of data.
• Provide cargo manifests and/or bills of lading to all respective regulatory agencies as requested.
• Administer and prepare vessel clearances with U.S. Customs.
• Provide final cargo lists and reports for each vessel port call.
• Administer and prepare vessel clearances with U.S. Customs in compliance with applicable regulatory obligations and communicate with government agencies for delivery authorization.
• Maintain the web portal with accurate discharge sequences for customer availability.
• Reconcile all port cargo in-bond entries to ensure all documentation is validated prior to release of in-transit cargo.
• Communicate with Vessel Captains, Chief Mates, and Operations Supervisors.
• Assist with hazardous cargo manifests (DCM), update hazardous information, and release hazardous cargo to vessels for proper segregation and compliance with all Hazmat CFR regulations and procedures.
• Maintain vessel schedules and take corrective action to limit vessel delays while in port.
• Develop, maintain, and modify vessel stowage documents and vessel utilization reports for San Juan port calls. Perform these same duties for other port calls as required.
• Attend vessels during San Juan port calls and coordinate shoreside marine services as required.
• Assist the Company in any necessary duties to achieve Company goals.
• Perform other related duties as assigned.
• Adhere to the Integrated Management System covering Quality, Environmental, and Safety ISO (International Organization for Standardization) certifications.

Core Competencies

Trust

• Earn the trust of others by being well-intentioned and fair in all dealings.
• Follow through on commitments.
• Communicate openly.

Safety

• Model safe behavior, never compromising your or another's safety.
• Proactively identify and remedy unsafe situations.
• Maintain a spirit of continuous improvement to ensure everyone returns home safely to their families.

Respect

• Treat people of all levels and from all walks of life with respect.
• Be humble and approachable.

Accountability

• Hold yourself and others accountable for measurable, high-quality, timely, and cost-effective results.
• Accept responsibility for mistakes and continuously strive to improve.
• Show personal accountability for achieving results, your actions, and your professional development.

Ethics & Integrity

• Do the right thing.
• Behave in an honest and fair way that is above reproach.
• Show consistency in words and actions.
• Represent yourself and the company in a positive manner.
• Speak up when something is wrong.

Customer Focus

• Anticipate and exceed customer expectations, both internal and external.
• Deliver high-quality products and services.
• Be a true business partner.
• Offer solutions and provide value.

Required Education & Experience

• Associate's degree or higher in a related field, or an equivalent combination of education and related experience.
• Minimum of 2 years of experience in transportation, logistics, maritime, or a related industry (preferred but not required).
• Ability to read, write, and communicate effectively in both English and Spanish.
• Proficiency with Microsoft Word, Excel, Outlook, and Internet-based applications.
• Strong interpersonal and communication skills.

Preferred Education & Experience

• Experience working with regulatory agencies and compliance processes.

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• Regularly required to talk and hear.
• Frequently required to sit and use hands to operate computer controls, calculators, and telephones.
• Occasionally required to stand, walk, reach with hands and arms, and perform duties at a marine terminal or aboard a commercial vessel.
• Occasionally lift and/or move up to 25 pounds.
• Must have close vision to review reports and the ability to adjust focus while working at a computer terminal.

TOTE Maritime Agency Puerto Rico, LLC is an Equal Opportunity Employer, Affiliation Employer, and a VEVRAA Federal Contractor.

(VEVRAA stands for the Vietnam Era Veterans' Readjustment Assistance Act, which requires certain federal contractors to take affirmative action to employ and advance protected veterans.)

We are committed to a diverse workforce and taking affirmative action to employ and advance qualified women, underrepresented groups, individuals with disabilities, and protected veterans.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

TOTE Maritime Agency Puerto Rico is a drug-free employer and a participant in the E-Verify Employment Verification Program.