Care Office Assistant - Part Time

James River Church; Ozark (MO); On-site; USD 38,000 - 48,000; Full time

Job summary

James River Church is seeking an administrative assistant to support the Care Office Ministries with daily and weekly coordination. You will manage lists, process statements, and handle gifts and flowers to support pastoral care initiatives.

This role emphasizes confidentiality, professionalism, and the ability to multitask during peak calendar times such as launches and seasons of giving. On-site work within Ozark, MO.

Qualifications

• Knowledge of modern office methods and procedures.
• Communicate effectively orally and in writing.
• Maintain a high level of confidentiality and integrity.
• Detail-oriented with strong organizational skills.
• Ability to work with supervising personnel, co-workers, and the public.

Responsibilities

• Prepare the Hospital List weekly and when the Pastoral Care Assistant is out of office.
• Process Nexonia statements for Pastoral Care, Counseling, Cherish Kids, and Mercy in Motion.
• Maintain the Homebound List and send birthday cards.
• New Baby Gifts: order supplies and assemble gift boxes.
• Assist Pastoral Care with flower and gift orders.
• Support peak calendar times (Launches, Season of Giving, Trainings).
• Process all the eSpace needs for the Care Office Ministries.

Skills

Communication

Confidentiality

Multi-tasking

Office procedures

Job description

Job Summary

Provide administrative and organizational support to the Care Office Ministries by coordinating daily and weekly tasks in a timely manner.

• Prepare the Hospital List as needed - once per week, as well as any time the Pastoral Care Assistant is out of office.
• Process Nexonia statements for Pastoral Care, Counseling, Cherish Kids, and Mercy in Motion.
• Maintain the Homebound List and send birthday cards to those on the list.
• New Baby Gifts: order supplies and put together the gift boxes as needed
• Assist Pastoral Care with flower and gift orders.
• Help complete tasks needed during peak calendar times, i.e. Launches, Season of Giving, Trainings.
• Process all the eSpace needs for the Care Office Ministries.

Description

Job Summary

Provide administrative and organizational support to the Care Office Ministries by coordinating daily and weekly tasks in a timely manner.

• Prepare the Hospital List as needed - once per week, as well as any time the Pastoral Care Assistant is out of office.
• Process Nexonia statements for Pastoral Care, Counseling, Cherish Kids, and Mercy in Motion.
• Maintain the Homebound List and send birthday cards to those on the list.
• New Baby Gifts: order supplies and put together the gift boxes as needed
• Assist Pastoral Care with flower and gift orders.
• Help complete tasks needed during peak calendar times, i.e. Launches, Season of Giving, Trainings.
• Process all the eSpace needs for the Care Office Ministries.

Essential Responsibilities & Duties

• Prepare the Hospital List as needed - once per week, as well as any time the Pastoral Care Assistant is out of office.
• Process Nexonia statements for Pastoral Care, Counseling, Cherish Kids, and Mercy in Motion.
• Maintain the Homebound List and send birthday cards to those on the list.
• New Baby Gifts: order supplies and put together the gift boxes as needed
• Assist Pastoral Care with flower and gift orders.
• Help complete tasks needed during peak calendar times, i.e. Launches, Season of Giving, Trainings.
• Process all the eSpace needs for the Care Office Ministries.

Requirements

Knowledge, Skills, & Abilities

• Knowledge of modern office methods and procedures, filing, telephone techniques and office equipment, as well as English usage, spelling, grammar, and punctuation.
• Communicate effectively orally and in writing.
• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Maintain a high level of confidentiality.
• Detail-oriented, accurate, ability to multi-task, and handle frequent interruptions.
• Ability to establish and maintain effective working relationships with supervising personnel, co-workers, civic organizations, business professionals, and the general public.

Code of Conduct and Character

James River Church Is Pastor-led, And Staff Driven With Board Oversight. James River Church Staff Are Expected And Considered To Share In The Responsibility Of Practicing And Propagating The Christian Gospel Message And Upholding The Doctrine Of The Church (the Employer), As Stated On Our Website And In Our Bylaws. As Leaders And Ministers Of The Gospel, Staff Therefore Agree To The Following

• Develop and maintain a close personal walk with the Lord including:
• Daily devotional time with the Lord.
• Daily dependence on the empowerment of the Spirit.
• Develop a strong marriage and family life. This includes:
• Communicating and sharing with your spouse.
• Spending time together on days off and when extra time is available.
• Keep personal finances in order with no delinquencies.
• Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.
• Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.
• Maintain a Christian outlook and attitude at all times.
• Maintain loyalty to the staff and church, actively promoting unity within the church.

HEART BEHIND ALL WE DO

JOY

Smile at EVERYONE you encounter!

“Rejoice in the Lord always. I will say it again: Rejoice!” Phil 4:4 (NIV)

“In your presence there is fullness of joy; at your right hand are pleasures forevermore.” Ps 16:11 (ESV)

ENTHUSIASM

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.

“Zeal for your house has consumed me…” Ps 69:9 (ESV)

“I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT)

ENCOURAGEMENT

Be encouraging with your countenance, with your words, and with your actions to the team and to everyone you connect with as you serve!

“So encourage each other and build each other up…” 1 Thess 5:11 (NLT)

“…Look for the best in each other, and always do your best to bring it out.” 1 Thess 5:15 (MSG)

LOVE AND CARE

Show compassion & represent the love of Jesus!

“Dear friends, let us continue to love one another, for love comes from God.” 1 John 4:7 (NLT)

“Love each other. Just as I have loved you, you should love each other.” Jn 13:34 (NLT)

SERVANT - MINDED

How can we help you with what you need? If needed, connect the individual to someone who can help.

“God has given each of you a gift from his great variety of spiritual gifts. Use them well to serve one another.” 1 Pt 4:10 (NLT)

“For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” Mt 20:28 (NLT)

“…Through love serve and seek the best for one another.” Ga 5:13 (AMP)