Care Management Administrative Assistant

Patient First; Glen Allen (VA); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Health, Dental & Vision insurance

Disability, Life & Long Term care

401(k) with employer match

Paid Annual Leave

Volunteer Time Off

Bereavement Leave

Holiday Pay

Overtime & holiday bonuses

Discounted medical treatment

Recruitment Bonus

Job summary

Patient First is seeking a Care Management Administrative Assistant in Glen Allen, VA to support Nurse Care Managers and manage referrals, scheduling, and care coordination. The role includes telephonic outreach, coordinating tests, and assisting with transitions of care across inpatient, specialty, and primary settings.

The ideal candidate has an associate degree (or higher) with medical setting experience, strong organization, and excellent oral and written communication skills.

Qualifications

• Must be eighteen years of age or older.
• Associate degree preferred with at least 1 year of experience in a medical setting.
• Previous clinical experience (e.g., as a Medical Assistant) is preferred.
• Experience scheduling appointments with multiple providers.
• Ability to work in a team-oriented environment and be highly organized.
• Exceptional oral, written, and telephonic communication skills.
• Must be able to sit, stand, and walk for long periods.

Responsibilities

• Assist Nurse Care Managers (NCMs) by facilitating outside specialty referrals, scheduling diagnostic testing, or aiding in collaborative care efforts as directed.
• Coordinate external clinical resources efficiently according to NCM directives and care plans.
• Support and improve the NCM/VBC workflow process with department leadership.
• Understand the EMR system, NCM module, and payer-specific systems.
• Develop and maintain relationships with patients, providers, staff, and external resources to ensure continuity of care.
• Conduct telephonic outreach to relay appointment details and guidance per instructions.
• Assist patients with appointment scheduling and follow-ups to ensure compliance.
• Coordinate patient information for specialist appointments and transitions of care.
• Communicate updates and escalate clinical needs; ensure proper handoff to NCM.
• Facilitate transfer of urgent/ emergent calls to NCM/Director.
• Maintain lists of medical and community resources; foster relations with organizations.
• Assist with day-to-day operations of the NCM department; attend staff meetings.

Skills

Scheduling appointments

Teamwork

Organization

Oral communication

Written communication

Telephonic communication

HIPAA compliance

Education

Associate degree preferred

Tools

EMR system

NCM module

Job description

## Care Management Administrative AssistantApplylocations: Glen Allen, VA: Virginiatime type: Full timeposted on: Posted Todayjob requisition id: R20262079**The responsibilities of this job include, but are not limited to the following:*** Assisting Nurse Care Managers (NCMs) by facilitating outside specialty referrals, scheduling diagnostic testing, or aiding in collaborative care efforts as directed.* Coordinating external clinical resources efficiently according to NCM directives and care plans using the resources available.* Collaborating with department leadership to support and improve the effectiveness and efficiency of the NCM/Value-Based Care (VBC) workflow process.* Understanding the electronic medical record system, NCM module, and any relevant payer-specific systems.* Developing and maintaining strong relationships with patients, Patient First providers, ancillary staff, and external clinical support resources to ensure continuity of care.* Conducting telephonic outreach to patients by relaying scheduled appointment details or other telephonic advice per Patient First and VBC-specific instructions.* Assisting patients with appointment scheduling; conducting follow-ups with patients to ensure compliance with recommendations and follow-up appointments as needed.* Coordinating any necessary patient information to support specialist appointments and transitions of care between in-patient, specialty, and primary care settings. This may include obtaining patient demographics, medical records, and/or outside reports.* Communicating necessary patient updates, escalating any clinical needs or questions, and ensuring an effective handoff has been made to the assigned NCM.* Facilitating the transfer of all urgent and emergent calls to a NCM, the Quality Improvement Project Director, or Clinical Director, VBC.* Assisting with maintaining developed lists of medical and community resources available to patients and maintaining collegial relations with frequently-used organizations.* Fostering positive relationships with and effective communication between Patient First, consulting providers, hospitals, and other frequently-used healthcare resources.* Assisting with the day-to-day operations and administrative needs of the NCM department.* Completing assigned checklists within the assigned shift.* Receiving and storing supplies, as well as restocking the NCM area as needed.* Attending staff meetings as scheduled by the VBC Nursing Care Manager.* Handling NCM requests in a timely manner.* Maintaining complete confidentiality in accordance with the organization and HIPAA.* Operating and maintaining office equipment as trained.**Minimum education and professional requirements include, but are not limited to, the following:*** Must be eighteen years of age or older.* Associate degree preferred with at least 1 year of experience in a medical setting. Previous clinical experience (e.g., as a Medical Assistant) is preferred. Previous clinical experience within a Patient First center is highly preferred.* Experience in scheduling appointments with multiple providers, including diagnostic testing.* Ability to work in a team-oriented environment and be highly organized.* Ability to work and communicate effectively with all levels of administrative and professional personnel.* Exceptional oral, written, and telephonic communication skills.* Self-disciplined, self-directed, motivated, energetic, passionate, and innovative.* Must be able to sit, stand, and walk for long periods of time.Salary Range: $18.00 - $23.00, depending on experience.**Benefits and Other Compensation:*** Health, Dental and Vision insurance for employees and dependents* Disability, Life and Long Term care insurance* Employee Assistance Program, Flexible Spending accounts, 401(k) Retirement Plan (with employer match)* Paid Annual Leave, Volunteer Time Off Pay, Bereavement Leave, Emergency Leave Bank* Overtime Pay, Holiday Pay, Double time compensation for all holidays worked* Discounted medical treatment at any Patient First location for employees and immediate family* Bonuses include:* Recruitment Bonus