Care Coordinator, HARP Program

Essen Medical Associates; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Essen Medical Associates is seeking a HARP Clinical Care Coordinator in New York to manage care for adults with significant behavioral health needs. This role requires overseeing integration of physical and mental health services, ensuring compassionate and organized medical care.

The ideal candidate holds a Bachelor's degree and has at least two years of relevant experience. This position includes extensive fieldwork and collaboration with various healthcare teams.

Qualifications

• Two years of experience with severe mental illness for bachelor's candidates.
• Knowledge of NY State Health Home System.
• Comfortable with fieldwork and social services systems.

Responsibilities

• Gather information for intake and assessments.
• Provide care management for a caseload.
• Collaborate with the HARP team and MCOs.
• Conduct assessments and prepare plans of care.
• Attend Interdisciplinary Care Team meetings.
• Document in EMR system for compliance.

Skills

Interpersonal skills

Time management

Case Management Experience

Assessment skills

Proficiency in documentation

Education

Bachelor’s Degree in Social Work, Psychology, or related field

Tools

Microsoft Teams Video

Psyckes

E-Paces

HCS (UAS) MAPP

Microsoft Word

Microsoft Excel

Job description

Overview

Company Overview: At Essen Health Care, we care for that!

As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under‑served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program.

Essen House Calls provides in‑home primary and specialty care in the New York Metro area. We are looking for the most talented and effective individuals to join our rapidly growing company. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Job Summary

Position Title: HARP Clinical Care Coordinator

Job Summary: The HARP Clinical Care Coordinator plays a dual role within the healthcare practice, seamlessly blending clinical support with care coordination. This position ensures patients receive compassionate, holistic, and well‑organized medical care by assisting providers during clinical procedures while also coordinating health and social services that support overall well‑being.

Under the supervision of the HARP Care Coordination Supervisor, the Health and Recovery Plan (HARP) Care Coordinator will manage care for adults with significant behavioral health needs. They will facilitate the integration of physical health, mental health, and substance use services for individuals requiring specialized approaches, expertise, and protocols which are not consistently found within most medical plans. In addition to the State Plan Medicaid services offered by Mainstream Managed Care Organizations (MCOs), qualified HARPs will offer access to an enhanced benefit package comprised of Home and Community‑Based Services (HCBS) designed to provide the individual with a specialized scope of support services not currently covered under the State Plan.

Responsibilities

• Gather information for intake, assessment, and reassessments.
• Provide care management and support to a caseload through the coordination of medical, mental health, HCBS and substance use services.
• Conduct assessments and prepare a comprehensive plan of care as directed by NY State and Managed Care Organizations.
• Collaborate with the individual's HARP team including: MCOs, HCBS providers, as well as other medical and treatment providers.
• Generating referrals to providers, community‑based resources, and appropriate services and other resources to assist in goal achievement.
• Ensure entitlements, insurance, and benefits are in place and maintained.
• Develop service plans and resolve barriers to effective service utilization.
• Monitor member’s progress in utilizing services (appointments, treatment, medication, etc.) through telephonic and direct contact.
• Attend and prepare for Interdisciplinary Care Team meetings which will feature newly enrolled, frequently admitted, high‑utilizing at risk members.
• Accompany members to/from any appointments when needed.
• Document in a comprehensive manner to ensure that all goals, interventions, and care coordination activities for each member in EMR system, and other applicable software programs, are compliant with professional standards and regulatory guidelines.
• Educate members on health‑related conditions and support members in addressing gaps in health care through connection to direct care providers, resources and medications, as appropriate to members conditions.
• Assist in crisis intervention and provide or refer to crisis services.
• Extensive fieldwork required, including home visits and community work such as visiting hospitals and emergency rooms when determined necessary.
• Ensure that members follow‑up with aftercare discharge (i.e. fill prescriptions, make appointments).
• Assists with maintaining quality, preparing for audit revies, and quality improvement projects.
• Attend regularly supervision, staff meetings and relevant training as required.

Qualifications

• Bachelor’s Degree Required in one of the following fields: Social Work, Psychology, Education, Rehabilitation, Occupational Therapy, Counseling, Community Mental Health, Sociology, Physical or Recreational therapy. Degrees in other related areas may be considered.
• For bachelor’s level candidates, two (2) yearsORfor master’s level candidates, one (1) year of related experience working with individuals with severe mental illness.
• Ability and willingness to regularly travel with members, in some instances to many locations using various modes of reliable and safe transportation.
• You must have excellent interpersonal and time management skills.
• Proficiency in email and documentation on electronic platforms.
• Comfortable with fieldwork and navigating social services systems.
• Working knowledge of NY State Health Home System and Plan of Care process.
• Case Management Experience within the Integrated Collaborative Care Model Approach.
• Previous history of conducting discharge planning and providing direct education around medical conditions.
• Knowledge of Psyckes, E‑Paces, HCS (UAS) MAPP, Microsoft Teams Video knowledge preferred.
• Strong interpersonal and assessment skills, the ability to remain calm and poised with challenging members who often present as in a constant state of crisis.
• Experience with chronic condition management, particularly Diabetes, HIV, Heart Disease.
• Ability to multi‑task and work under multiple priorities and deadlines in a fast‑paced environment.
• Computer literacy: Proficiency with Word and Excel.

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.