Care Coordinator

Bluebird Kids Health; West Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Performance incentives

Equity participation

Professional growth opportunities

Diversity & inclusion

Job summary

Bluebird Kids Health is seeking a dynamic Care Coordinator for our CARES Center. The ideal candidate is a self-starter with strong interpersonal skills and experience in a medical receptionist role, capable of thriving in a fast-paced, growth-oriented environment.

You will support care coordination, manage communications, scheduling, and referrals while maintaining HIPAA-compliant records in the EMR. This role offers meaningful community impact and professional growth opportunities.

Qualifications

• Self-starter with strong interpersonal skills.
• Experience in medical receptionist role.
• Ability to deliver results in a fast-paced, growth-oriented environment.

Responsibilities

• Serve as a key administrative point of contact for care coordination.
• Manage provider inbox, sort and route clinical and administrative messages.
• Handle inbound/outbound calls; schedule, confirm, and remind families about follow-ups.

Job description

About Bluebird Kids Health

Bluebird Kids Health is a dynamic organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families, with support around-the-clock. Our care model includes robust care coordination, chronic disease management, and other population health supports. Our success is measured by exceptional health outcomes, lower medical costs, an outstanding child and family experience, and a rewarding environment for our clinicians and team.

Position Description

Bluebird Kids Health is seeking a dynamic Care Coordinator for our CARES Center (Center for Access to Resources, Education, and Support). The ideal candidate is a self-starter with strong interpersonal skills, experience in a medical receptionist role, and a proven ability to deliver results in a fast-paced, growth-oriented environment.

What You’ll Do

• Serve as a key administrative point of contact for care coordination needs, helping families and the care team stay aligned on the next steps.
• Manage the provider inbox by sorting clinical documents, administrative messages, phone messages, and unlabeled/unknown documents; route items appropriately and track to completion.
• Manage Inbound and Outbound calls, and send messages to schedule, confirm, and remind families about follow-up visits (e.g., well child check-ups, ADHD follow-ups, behavioral consults) and to address overdue items.
• Track ongoing needs for patients who require more frequent follow-up (e.g., chronic conditions) by maintaining task lists, reminders, and documentation that support timely check-ins.
• Coordinate outside appointments and diagnostics (MRI, CT, ultrasound, X-ray), including gathering required paperwork, supporting prior authorizations, and ensuring results are received and routed.
• Complete referrals and prior authorizations as required by insurance.
• Support families seeking mental/behavioral health services by collecting information, coordinating next steps, and sharing available options and resources.
• Mange prescription refill requests according to clinic workflows and ensure items are routed for appropriate review and documented in the EMR.
• Maintain patient records by scanning, uploading, and organizing documents in the chart.
• Verify and update patient demographics and key information during each interaction to support accurate communication and records.
• Document interactions and coordination activities clearly and consistently in the EMR, following HIPAA and confidentiality standards.
• Prepare 504 letters and related forms as needed, following established templates and internal processes.
• Maintain an up-to-date directory of specialty and community resources (including contact information) to support efficient scheduling and handoffs.
• Perform other duties as assigned.

What We Offer

• The opportunity to support best-in-class community outreach activities within a mission-driven pediatric care delivery organization.
• A competitive compensation package with performance incentives and, for some roles, equity participation.
• A collaborative and dynamic workplace with significant professional growth opportunities.
• A diverse and inclusive company culture that values every team member's contribution to our mission.
• Competitive medical, vision, and dental insurance products.
• Other programs include employee assistance, caregiver support, commuter benefits, flexible spending accounts, health savings accounts, short- and long-term disability benefits, and other exclusive employee benefits.
• Generous paid time off.

Bluebird Kids Health is an Equal Employment Opportunity Employer. We embrace the richness of diversity and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We recognize that traditional job requirements can sometimes inadvertently exclude talented individuals from underrepresented backgrounds or those who have taken nontraditional paths to acquire their skills. Therefore, even if you do not meet every listed requirement or have gained your qualifications in unconventional ways, we wholeheartedly encourage you to apply. We value passion, potential, and the drive to learn just as highly as formal qualifications, and we are committed to building an inclusive workplace where everyone’s contributions are valued.